Ramya Rao CP
Overview
10
10
years of professional experience
Work History
Admin Executive (CeRSSE department)
JAIN (Deemed-to be University)
07.2022 - Current
- Maintaining Database of students
- Admission work of new students in ERP software
- Getting Admission approval with academics Head
- Paper works of events done from CeRSSE department
- Preparing and sending the certificates to all the students who have attended the certificate courses done by the department
- Preparing the record of all the students as per ERP software and Digii Campus
- Maintain attendance of all the students
- Filing all the events and conversations papers presentations.
- IQAC works every month as per events and papers published by the department faculties
- Updating all the session details of the faculties in ERP software
- Uploading attendance and internal assessment marks in ERP software
- Filing all the bills and paper works of the research project done by the faculties
- Maintaining all the accounts of expenses made by faculties for research projects in excel file
- Filling MIS file every month as per the need of institution
- Creating new files as per the requirement of the department
- Filing all the paper works published and books edited and other publications in the faculty profile
- Semester Examination work
- Preparing accounts statement for reimbursement as per the Budget heads and handing over to finance section
- Maintaining Service records of department employees
- Internal quality audit preparation annually
Office Assistant
BMS College of Engineering
11.2020 - 02.2022
- Tuition fee follow up of all the semester of BMSCE and BMSIT.
- Replying the mails of students with the information they require.
- Scanning and sending the receipts to students / parents once fees is paid.
- Preparing the list for medical insurance depending upon the eligibility
- Maintenance of Stationery stock usage and recording the same in the book
- Preparing the closing stock of the hostel mess department
- Uploading the results, attendance and fees details of the students in SII website who are studying under this scholarship scheme
- Scanning & uploading the Joining reports of students in SII website who are studying in SIIscholarship scheme
- Uploading of marks sheet of student’s semester wise in SII website for claiming scholarship amount
- Applying for scholarship of students from our end for SII students through website
- Communicating to accounts people regarding the fees, arrears due and payment made by the studentsby giving the transaction details of the students
- Updating the bank details to the students to pay fees
- Preparing the fees letter to students to pay the fees
- Uploading the student details as per the requirement of VTU website in Annexure I andAnnexure II within preferred time slot given by VTU
- DTE data entry of newly admission students
- Preparing covering letter
- Preparing work order
- Maintaining YMC of Kyocera Xerox machine
- Maintaining of To and From register
- Following up of couriers if we have sent out of country
- VTU resume entry of all the students within preferred time slot given by VTU
- Sending Bank details mail with fee due amount to students / Parents to pay the fees
- Day in day out work of ICD office
- Co-ordinating with first year dean office regarding the online class link [sent or not sent, updating themail ids to them if changed etc.]
- Informing students to collect their fees receipts once it’s raised.
- Preparing presentation slides for ICD meeting.
- Preparing Minutes of Meeting after finish of meeting.
Project Co-ordinator/ Admin officer
Mindstuff innovations
09.2019 - 05.2020
- Making sure that our team has the tools they need to execute the project.
- Coordination between clients and the internal team.
- Problem solving approach with effective communication and coordination with clients coordinator
- Maintaining SR of all the employees
- Scheduling meeting for BDM
- Interview scheduling for all the verticals through different job portals, consultants and references
- Handling interns for internship projects
- Attendance and leave card maintenance
- Meeting new clients with manager for new deals
- Maintaining petty cash and cafeteria requirements for employees
- Coordinating with lead generation companies to send quality leads for growth in business
- Posting jobs on various portals
HR / MRD Assistant
Bhagwan Mahaveer Jain Hospital
03.2016 - 09.2019
- Assisting HR manager for in-house recruitment
- Assisting HR in handling Housekeeping and Security department
- Supporting office or facilities manager in various administration duties
- Co-ordinating with MRD staff regarding discharge summary
- Supporting duty doctors for preparation of discharge summary
- Communicating to front-office regarding discharge of patients, shift of patients depending on the wardsthey get shifted
- Updating leave details of employees to accounts department for salary & leave
- Managementaccording to their type of leave they avail
- Maintaining data of Discharge summary details according to IP and UHID of patient
Timeline
Admin Executive (CeRSSE department)
JAIN (Deemed-to be University)
07.2022 - Current
Office Assistant
BMS College of Engineering
11.2020 - 02.2022
Project Co-ordinator/ Admin officer
Mindstuff innovations
09.2019 - 05.2020
HR / MRD Assistant
Bhagwan Mahaveer Jain Hospital
03.2016 - 09.2019