Swapna Parab

· Managing all aspects of the facility/property management service delivery system on the client project; primarily Asset Management and Operations of (10+2 storied building area 160,000 sq ft.)

· Interface with Soft services and Engineering team at site to identify areas of improvement. Managing risk in soft services operations at site. Continuous improvement in processes and savings initiatives, replication of best practices.

· Inventory Management. GMP documentation for Inventory, Pest Control and Waste Management.

· Ensuring the readiness of BCP & all critical incidents are managed satisfactorily.

· Closing of open points identified in Internal as well as External (GMP & EHS) audits.

· Ensuring Safe work practices are followed by the site team / Contractors/Vendors to eliminate the risk of disruption to operations

· Ensure all safety procedures are available & followed at site.

· Controlled costs and optimized spending via restructuring of budgets for labor, capital assets, inventory purchasing and technology upgrades. Established and administered annual budget with controls to prevent overages, minimize burn rate and support sustainability objectives.

· Developed and maintained relationships with client and vendors through account development.

· Innovated ideas to reduce Carbon foot prints, water conservation, zero waste landfill etc.

· Achieved Excellence Award & recognition for contribution in supporting the business & continuous factory operation during Covid 19 lockdown and Leading Return to Office initiatives.

Ø Overlooking Facility Operations of 03 Regional Offices (DELHI, JAIPUR, AURANGABAD) and Admin support to their offices in APAC (Taiwan, Korea & Philippines)

Ø Handling end to end Administrative & Facility process of Regional office – MUMBAI.

Ø Successful project completion at Mumbai office

1. Renovation of Reception area.

2. Changing unused space into Collaboration area with trendy furniture.

3. Renovation of Washroom area.

4. Changing old duct able air-conditioners in Server & UPS room.

5. Changing old Rocket batteries to new once for 60KVA UPS

FACILITY MANAGEMENT:

• Housekeeping & Security
• Office Maintenance / Building Operations

SUPPORT FUNCTIONS

• Assisting HR in organizing events and arrangements which includes employee engagement.

• Resolved problems, improved operations and provided exceptional service.
• Received and processed stock into inventory management system.
• Used coordination and planning skills to achieve results according to schedule for effective site management.
• Review work and work Contracts/AMC with the contractor in operations such as all E&M equipment’s, Housekeeping, Security, Cafeteria, Printing & Stationary, Electrical/Physical Security and other consumables items.
• Provide administrative support for on site Shoot setup.
• Assist marketing team for arranging corporate gifts & marketing material for national and international conferences.
• Achieved Best Performer Award & recognition for significant contribution in Managing their Facility and their Research & development center in Mumbai.

• Coordinating with local vendors for Office supplies and maintenance contracts.
• Communicating with team in Headquarters in Sydney and Collaboratively developing integrated strategies for Facility upkeep.

• Used [Software] to rebook itineraries, issue boarding passes and calculate and collect appropriate fees.
• Stacked unclaimed items onto baggage carts and into storage racks and shelves.
• Created positive start to passenger trips by greeting passenger and providing seamless check-in and ticketing experience.