Shouvik Sengupta
Defence Professional
Hyderabad,TG
Summary
Highly-organized Administrative Officer with 15 years experience of facilitating workflows. Promotes interdepartmental collaboration through teamwork. Demonstrated expertise in project and document management.
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Diplomatic and professional when communicating with stellar time management and multitasking expertise.
Overview
14
14
years of professional experience
18
18
years of post-secondary education
1
1
Language
Work History
Administrative Officer
Defence
Hyderabad, Telengana
08.2021 - Current
- Standardized office structures and processes to promote collaboration and increased performance.
- Maintained protocol throughout routine work days and special events.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Prepared reports to assist business leaders with key decision making and strategic operational planning.
- Coached employees through day-to-day work and complex problems.
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
- Communicated corporate objectives across divisions through regular correspondence and scheduled status updates.
- Assessed personnel performance and implemented incentives and team-building events to boost morale.
- Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns.
- Interpreted management directives to define and document administrative staff processes.
- Consulted with company management to assess requirements and develop operational enhancements to streamline processes and increase team performance.
- Collected data, input records and protected electronic files.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Produced highly accurate internal and external letters and memoranda.
- Offered office-wide software support and training, troubleshooting issues and optimizing usage.
- Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
- Planned and executed events for employees and clients and managed logistics and vendor relations.
Project Coordinator
Defence
Khonsa, Hyderabad, Telengana
07.2019 - 08.2021
- Coordinated with consultant and contractor along with project members to detail project scope, check progress and results week wise.
- Tracked manhours and expenses to keep project on task and within budgetary parameters.
- Supervised internal projects from inception through delivery by prioritizing needs and delegating assignments.
- Arranged events by overseeing logistics, budgets, venue selection and activity planning.
- Counseled departmental leaders to determine issues and deliver solutions to individualized problems and concerns.
- Collaborated with project consultants to comply with accounting needs for project maintenance requirements.
- Provided technical inputson and initiatives to other engineers, designers and technicians.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Gathered requirements for ongoing projects and organized details for management use.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
Masters Student
IIT Chennai
Chennai, TamilNadu
06.2014 - 06.2016
Project Engineer
Defence
Kangra, Himachal Pradesh
11.2011 - 06.2014
- Liaised with company executives, consultants and contractors to acquire resources to move projects forward.
- Communicated with industrial equipment installers to deliver technical support throughout project execution.
- Analyzed blueprints and delivered concise instructions to technical team to maintain quality control.
- Assessed qualifications and experience of contractors and prepared tender packages.
- Completed daily construction tasks while providing safe working conditions, staying on budget and meeting project deadlines.
- Determined and scheduled priorities as required to progress engineering work.
- Made recommendations to improve design, construction means and methods and materials based on field or changing conditions.
- Reviewed progress controls for project quality assurance, health and safety.
- Supported leaders throughout decision-making and launch by providing regular compliance reports to drive process improvement and corrective measures.
- Monitored metrics during project execution to maintain compliance with planned costs, schedules and goals.
- Tracked equipment usage and updated quantities of products to equip team members to complete projects.
Administrative Officer
Defence
Jodhpur, Rajasthan
01.2010 - 05.2011
Instructor
Defence
Pune, Maharashtra
08.2007 - 08.2010
- Evaluated and revised lesson plans and course content to achieve student-centered learning.
- Applied various teaching aids to minimize learning gaps and instruct and motivate students.
- Used learning assessments to regularly monitor student understanding of class concepts and materials.
- Observed other instructors and lecturers, gathering valuable techniques to be implemented into future lectures and courses.
- Developed classroom guidelines and assignment rules to communicate expectations.
- Implemented and optimized new curriculum and day-to-day instruction to align educational strategies with industry best practices.
- Reviewed class and student records to look for areas in need of improvement and implement plans of action.
- Monitored student progress through test administration and adapted learning plans to optimize progress.
- Emphasized safe working and classroom conditions and practices.
- Increased student participation by facilitating interesting and relevant events.
- Created and implemented written and oral assessments.
Administrative Officer
Defence
Leh, Ladakh
07.2004 - 06.2007
Education
High School Diploma -
Kendriya Vidyalaya
Jalandhar 03.1995 - 04.1995
High School Diploma -
Kendriya Vidyalaya
Jalandhar 03.1997 - 04.2007
Bachelor of Science - Civil Engineering Technology
NIT Jamshedpur
Jamshedpur 03.1998 - 04.2002
Master of Science - Building Technology And Construction Management
IIT Chennai
Chennai 06.2014 - 06.2016
MBA - Human Resources
Narsee Monji Institute of Managenment Studies
Mumbai 07.2019 - 07.2021
Skills
Documentation and control
New employee orientations
Policy and procedure modification
Administrative management
Relationship building
Workflow planning
Customer Relations
Strategic planning
Scheduling
Staff Management
Timeline
Administrative Officer
Defence
08.2021 - Current
Project Coordinator
Defence
07.2019 - 08.2021
MBA - Human Resources
Narsee Monji Institute of Managenment Studies
07.2019 - 07.2021
Masters Student
IIT Chennai
06.2014 - 06.2016
Master of Science - Building Technology And Construction Management
IIT Chennai
06.2014 - 06.2016
Project Engineer
Defence
11.2011 - 06.2014
Administrative Officer
Defence
01.2010 - 05.2011
Instructor
Defence
08.2007 - 08.2010
Administrative Officer
Defence
07.2004 - 06.2007
Bachelor of Science - Civil Engineering Technology
NIT Jamshedpur
03.1998 - 04.2002
High School Diploma -
Kendriya Vidyalaya
03.1997 - 04.2007
High School Diploma -
Kendriya Vidyalaya
03.1995 - 04.1995