Astha Malik

• Abstracts and System Data; verify and review System Reports and System Data fo
• Work closely with internal Stakeholders to resolve Document/Abstraction related queries
• Review landlord invoices to ensure adherence to lease requirement
• Perform Lease Document Matching and Review for completeness to be able to
• Abstract
• Abstract critical and key information from leases and other contract documentation; abstract information into various lease database systems
• Document Review: Approx 15 locations which contain 100 plus documents in one day, Review and Validate whether the document is ready for abstraction.

• Greet clients and set a positive office atmosphere

• Answer the phone, take messages, and redirect calls to appropriate offices.

• Organize and maintain files and records, update when necessary

• Create and maintain updated documents and spreadsheets

• Perform inventory of office supplies and order what is needed.

• Vendor Management - Negotiation, Ordering Inventory, Keeping track of bills and payments.

• Manage itinerary (Domestic/ at Small Scale International) with admin team whenever required and process the payment thru E-Wallet System for the Portal.

• Responsibility entrusted by Head Admin & HR.

• Coordination while Walk-In drive with the HR team and panel.

• Working with hiring managers on recruiting planning meetings

• Exploring on Naukri, monster, LinkedIn (Generic) etc. to hunt for best resumes which are relevant

• Lead the creation of a recruiting and interviewing plan for each open position

• Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation

• Build networks to find qualified passive candidates.

• Campus Recruitment process – Freezing, Sharing Process till the Students get hired in system.

• Greet clients and set a positive office atmosphere
• Answer the phone, take messages, and redirect calls to appropriate offices
• Organize and maintain files and records; update when necessary
• Create and maintain updated documents and spreadsheets
• Oversee sorting and distribution of incoming mail
• Prepare outgoing mail (envelopes, packages, etc.)
• Operate office equipment, such as photocopier, printers, etc
• Record meeting minutes and dictations
• Perform inventory of office supplies and order what is needed
• Vendor Management - Negotiation, Ordering Inventory, Keeping track of bills and payments
• Manage itinerary with admin team whenever required
• Responsibility entrusted by Head Admin & HR
• Creating Social posting for different platforms.

• Responsible for managing incoming and outgoing calls

• Handles the tasks of attending visitors and organizing meetings

• Performs other administrative tasks as required

• Ensuring proper housekeeping and cleanliness of lobby areas.

• Preparation of MIS – Stationary, HR and Staff Canteen

• Management of EPABX System and ensuring proper functioning of it

• Management of Stationary availability.

• Management of Cab for the internal staff, Hotel Bookings,

• Maintenance of Records in hard copies format.

• Ensuring Correct claiming of mobile bill by individual employees,

• Ensuring proper and correct submission of Invoices.

• Responsibility entrusted by Head HR, Senior Management – HR & Admin

Handles and manages all customer relation activities
• Attends incoming and outgoing phone calls
• Welcomes and greets guest and customers entering and leaving the hotel premises
• Arranges halls for meetings and seminars
• Attends and solves issues related with service and other general questions or
concerns
• Maintains proper record of all administrative tasks on a weekly basis
• Responsibility entrusted by Admin - Manager

Housekeeping – Duties assigned by Head of Department to manage staff and
Housekeeping of mall on each floor (1 month covered). Looking towards manpower
management.
• Technical & Civil – Duties assigned by Technical Manager – To look after the mall
civil work. ( 1 month covered in technical knowledge)
• Human Resource – Duties assigned by HR Executive – How to prepare attendance
and salary disbursement. Issues they face with staff or support staff.