Charu Bhateja

• Overview :

Accounts payable – Location - Aliso Viejo, Greenville, Canada, (Senior Project Payables) responsible for processing corporate payments, day-to-day management of all payment cycle activities in a timely and efficient manner, responsible to all vendor enquiries regarding finance, preparing analyses of accounts/Reconciliations and producing monthly reports for middle & senior management.

o Worked on ERP like: SAP, controline. iSap, oSap, remedy (call Log), Matman, Citrix.
o Responsible for preparing daily dashboard report.
o Gather reports on open payables, cash forecasting, payment history, vendor balances.
o Responsible for putting controls in the process to ensure timely responses and 100% accuracy
o Ensuring all quality and turnaround time, service level agreements are met.
o Monthly managing Accounts payable global teleconference call for all over AP location in world.
o Involved in transitioning of new projects.
o Preparations of General Ledger Reconciliations of agency G/L’s, follow up on un-cleared items on monthly basis.
o To make sure all outstanding invoices from suppliers/vendors are approved, processed, and paid.
o Verifying invoices to ensure payments are appropriately made to the correct vendor for the correct amount for goods and services delivered
o Preparation of Exception Report and consolidation report for global entities of Fluor for top management
o Follow up with different Accounting process for reconciliation of Accounts.
o Preparing ageing report.
o Grooming & Training the team members whenever required.
o Follow up with HR to update the records for labor accruals.
o Preparing/reviewing monthly IRS Tax Audit report and clearing the difference with coordination with counterparts.
o Responsible for clearing already paid wires in coordination with disbursement.
o Sending reminders to procurement for pending approval on invoices to ensure timely payment..
o Timely follow-up for tax payment/urgent/special handling payments to meet deadlines/TAT.
o Run various payment proposal for multiple locations and payment types and audit before payment release.
o Auditing of Invoice to ensure correct data is entered which leads to no escalation or no incorrect payment routed to vendor.
o Keep track of blockage item and coordinating with vendor /requestor to clear them.
o Performs/reviews account reconciliations and work with other team members to resolve any discrepancies.
o Executing urgent vendor payment and adhoc request.

Others Matters
o Clearing open items to reduce the burden on SAP.
o Handling imaging & scanning of all relevant documents which are needed at the time of Internal & external Audit.
o Working closely with on-sure departments to ensure compliance with company accounting and operational guidelines.
o Coordinating with internal auditors for Audit queries.
o Assist external auditors by gathering financial information in connection with yearly audit.lines/TAT.

• Worked as Associate responsible for vendor management, inventory management, accounts payable
• Responsible for coordinating with vendor and buyers for any queries on calls /E-mails.
• Responsible for preparing MIS report (Daily/Monthly).
• Prepare SOP of various New Activities received from client.
• Work closely with onshore team, support them and flexible to respond their needs including Ad-hoc request and analysis.
• Determined and recommended methods to address improvement opportunities.