Aadeeti Sawant
Mumbai
Summary
Dedicated Administrative Executive with a strong background in managing documentation and coordinating schedules. Known for exceptional communication and time management skills, contributing to improved operational workflows and team productivity. Detail-oriented professional with expertise in document management, meeting coordination, and effective vendor communication. Proven ability to enhance office efficiency and support organizational goals.
Overview
6
6
years of professional experience
Work History
Front Desk Executive and Admin
PT ECOLOGICAL SERVICES PVT. LTD.
Virar
02.2025 - 01.2026
- Managed documentation for compliance with environmental regulations.
- Delegated work to staff, setting priorities and goals.
- Prepared staff work schedules and assigned team members to specific duties.
- Maintained every minutes in a register as well as digital records.
- Keeping track of and supervising pantry and housekeeping staff.
- Keeping track of stationary and cordinating with Vendors.
- Greeted visitors warmly and provided assistance as needed.
- Pleasently welcomed visitors, answered phone calls,and maintained front reception desk.
Accounts Assistant
RNA BUILDERS AND DEVELOPERS
MUMBAI
03.2021 - 11.2022
- Processed invoices and tracked payments in accounting software.
- Coordinated with vendors to resolve billing discrepancies promptly.
- Maintained accurate financial records and documentation for audits.
- Prepared and processed invoices, payments and bank deposits.
- Assisted in accounts receivable, payable and general ledger activities.
- Provided administrative support to the accounting department as required.
- Coordinated with vendors regarding billing issues.
- Handled petty cash and maintain records.
- Maintained petty cash entries in Highrise system.
- Release payments via cheques of 200 employees.
Administrative Executive
Thomas Tutorials
Mumbai
12.2019 - 01.2021
- Coordinated scheduling for student tutoring sessions and staff meetings.
- Managed student records and ensured accurate data entry in databases.
- Assisted in developing educational materials for various subject areas.
- Facilitated communication between students, tutors, and parents effectively.
- Provided front desk support, addressing inquiries and directing visitors appropriately.
- Provided excellent customer service to internal and external customers.
- Monitored inventory levels of office supplies and placed orders when needed.
- Scheduled appointments for clients and employees on behalf of the organization.
- Maintained records of employee attendance and leave requests in accordance with company policies.
- Managed accounts payable and receivable processes to ensure accuracy of invoices and payments.
- Assisted with the development of marketing materials such as flyers, brochures, presentations.
- Organized internal office functions such as ordering supplies, managing calendars, setting up meetings and conference calls.
- Maintained accurate records of employee attendance and vacation time.
- Handled incoming mail distribution ensuring that it was delivered to the appropriate personnel in a timely fashion.
- Performed data entry and document management tasks, including filing, scanning, and archiving of documents.
- Ensured that office supplies were adequately stocked at all times.
- Processed expense reports for reimbursement in accordance with company policy.
- Prepared agendas and meeting materials for staff meetings.
- Provided administrative support to the executive team by preparing meeting agendas, taking notes during meetings.
- Greeted visitors warmly and provided assistance as needed.
- Answered incoming calls from customers or potential customers in a professional manner.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Handled incoming calls and directed callers to appropriate department or employee.
- Distributing salary to staff and lecturers.
- Handling petty cash and keeping record of the same.
Education
B.com
Chetana College
Bandra, Mumbai11-2017
Cradinal Gracias High School
Bandra, Mumbai03-2012
Skills
- Document management
- Meeting coordination
- Data entry efficiency
- Vendor communication
- Office management
- Effective communication
- Time management
- Attention to detail
- Negotiation skills
- Administrative skills
Languages
English
Advanced (C1)
C1
Hindi
Proficient (C2)
C2
Marathi
Proficient (C2)
C2
Affiliations
GARDENING
Timeline
Front Desk Executive and Admin
PT ECOLOGICAL SERVICES PVT. LTD.
02.2025 - 01.2026
Accounts Assistant
RNA BUILDERS AND DEVELOPERS
03.2021 - 11.2022
Administrative Executive
Thomas Tutorials
12.2019 - 01.2021
B.com
Chetana College
Cradinal Gracias High School