Aadesh Kumar

Onboarding

• Process Pre-Hire in Oracle after Candidate Selection
• Sending emails for upcoming Joiners to all stakeholders
• Sending welcome email or letter to new employee, including information about their start date, time, and location.
• Developing and facilitating new hire orientation programs, including scheduling sessions, preparing materials, and coordinating presenters.
• Collect and review new hire paperwork, ensuring all necessary documents are completed accurately and submitted on time.
• Collaborate with cross-functional teams to collect and analyze data, documentation, and records necessary for HR audits.
• Maintaining accurate records of new hires and ensuring all onboarding documentation is completed and filed appropriately.
• Serving as point of contact for new hires during onboarding process, addressing any questions or concerns they may have.
• Reviewing temployee handbook, policies, and procedures.
• Reviewing effectiveness of onboarding process and making any necessary adjustments.

HR Administration:

• Responsible for end-to-end employee life cycle management
• Maintaining accurate and up-to-date employee records in their Physical Files.
• Digitalization of employee personal files
• Ensuring Smooth Management of all HR Tools ( Addition of New Hire & Deleting Exit employee records)
• Processing employee data changes, including new hires, terminations, promotions, and transfers in Oracle
• Prepare and distribute HR-related documents, such as employment contracts, offer letters, Experience Letters, and Employment Letters.
• Manage HR systems and databases to ensure accurate and up-to-date employee data and records.
• Collaborating with IT and vendors to troubleshoot system issues, implement system upgrades, and enhance system functionality as needed.
• Provide training and support to employees on the use of HR systems and tools.
• Responding to employee inquiries regarding benefits eligibility, coverage, and enrollment, Attendance on Query Mailbox,
• Managing Employee Query Mailbox ( Maintain Tracker & analyze the trends for all sorts of queries)
• Maintain accurate records of employee attendance, including, absences, tardiness, LOP and leave requests.
• Monitoring attendance patterns and trends to identify areas for improvement and implement corrective actions as needed.
• Collaborating with HR, managers, and employees to address attendance-related issues and concerns.
• Providing training and support to employees and managers on the use of the L&A system and attendance policies.
• Analyze attendance data to identify trends, patterns, and areas for improvement, and make recommendations for action.
• Maintain HR Tracker & Databases (Confirmation, Master Tracker, Attrition Tracker, Movement Tracker, Daily HC)
• Preparing ad-hoc reports and analyses in response to specific business needs or requests.
• 
  

Payroll Support

• Sharing Payroll Input ( EL balance for Exit Case, LOP Data, Adhoc Payment) to the team
• Collaborating with the payroll team to ensure accurate and timely processing of employee payroll.
• Verifying and reconciling payroll data, including timesheets, attendance records, and deductions.
• Addressing payroll inquiries and discrepancies in a timely and professional manner.
• Serving as a point of contact for payroll-related inquiries from employees and managers, providing timely and accurate information and assistance.

Exit Management

• Coordinating exit interviews with departing employees to gather feedback and insights regarding their reasons for leaving and their overall experience with the organization.
• Conducting exit interviews confidentially and professionally, ensuring that departing employees feel heard and valued.
• Preparing and reviewing offboarding documentation, including resignation acceptance letters, separation agreements, and exit checklists.
• Ensuring that all necessary paperwork and processes are completed accurately and in compliance with company policies and legal requirements.
• Coordinating with relevant departments, such as HR, IT, and facilities, to initiate the offboarding process and retrieve company property, access credentials, and equipment from departing employees
• Assist to departing employees with questions related to their final pay, benefits continuation, and any other compensation-related matters.

Background Verification

• Initiating the BGV process after candidate selection.
• Conduct thorough background checks on candidates, including employment history, education credentials, criminal records, and professional licenses.
• Maintaining accurate and detailed records of background verification activities and findings.
• Preparing comprehensive reports summarizing background check results and recommendations for hiring decisions.
• Collaborate with internal stakeholders to address any discrepancies or issues identified during the verification process.
• Completing insufficiencies within the timelines.
• Creating monthly dashboards and following up with vendors for BGV reports within the timeline.
• Raising red flags in case of major discrepancies & sharing them with HRBP, and LOB Head for further action.

Onboarding & Payroll

• Serving as a point of contact between the corporate office and other Locations for the Onboarding of the General Manager ( for Hotels).
• Digitalization of documents of GM’s and update it Software
• Maintaining Employee Database of GM’s for Different Hotels.
• Managing their Payroll, Attendance, Medical Insurance & Documentation of GMs for Different Hotels.
• Maintaining the leave Records for GM’s
• Maintaining Accurate and timely updating of monthly Salary Sheets and invoices
• Coordinate with Hotel HR’s for Attendance and Documents for GM’s
• Processing of salary for pay-out. Coordinate with the Osource ( vendor ) team for salary register and Other reports.
• Reviewing of salary register and Other Reports and send them to the Finance Team
• Preparing Invoice Bills and sending it to the Finance team for Charge out to Hotels
• Preparing monthly MIS Report.

Onboarding & Employee Database Management

• Updating Employee information& Generating Employee Code, Appointment Letters & Offer Letter in Taleo.
• Maintain accurate records of new hires and ensure all onboarding documentation is completed and filed appropriately.
• Checking documentation of all new joiners ensuring all are in order and dispatching to Bangalore HO
• Managing Medical insurance for Delhi NCR Centres
• Maintain ESIC card Tracker and updated records in the ESIC Portal.
• Attendance Management.

MIS & Reporting

• Maintaining a Tracker for any Changes in employee data (Designation, Salary Change, Cost Centre Change) and processing it for Payroll

Onboarding Dashboard ( for US / Corporate Employees)

• Processes new hire information into the PeopleSoft System
• Ensuring a smooth transition of new joiners Enters data transactions into PeopleSoft in a timely and accurate fashion ensuring the highest level of data integrity and confidentiality.
• Processes new hire information into the PeopleSoft System, Generating Employee code, and runs new hire reports and queries for field HR Managers

HRSS / HRMS

• Handling Payroll Transactions for US Employees (Pay Rate Change, Bonus Change, etc…)
• Responsible for updating and maintaining employees' Performance Records. Update and maintain their Leave record in the HRSS Tool.
• Responsible for escalation of issues in a timely manner to ensure an effective end-user experience while remaining engaged in resolving the issue.

Record Management System (RMS)

• Process hard copies of Documents related to employees' files into soft copies and process in employees' personnel files via PeopleSoft.

American Disability Act (ADA)

• Process ADA (American Disabilities Act) cases of the employees. Provide training on the ADA process to new employees and other team members.

Background Verification

• Initiating BGV cases for New hires, and maintaining BGV tracker.

Onboarding

• Managed end-to-end onboarding process for new hires, ensuring a smooth transition and integration into the company culture.
• Issuing Offer letters and all kinds of letters Experience Letters warning letters confirmation letters transfer letters etc.

Recruitment

• Utilize various sourcing methods, including job boards, social media, networking, and referrals, to attract qualified candidates.
• Coordinate and schedule interviews with hiring managers and candidates, ensuring a smooth and efficient interview process.

Payroll Management

• Collect and review timesheets, attendance records, and other relevant data to accurately calculate employee wages.
• Process payroll on a timely basis, ensuring all payroll transactions are processed accurately and in compliance with relevant regulations.
• Verify and reconcile payroll data, including deductions, bonuses, and overtime, to ensure accuracy.
• Collaborate with HR and finance teams to resolve payroll-related discrepancies and ensure accurate recordkeeping.
• Accurate and timely updating of monthly Salary Sheets and invoices in all DLF verticals.
• Preparation of service charges and conveyance and leave encashment and mobile reimbursement invoices.
• Ensuring that the agreements between APEX Services and DLF are renewed on timely basis and maintaining a copy of each agreement for records and reference.

• Assist in scheduling interviews, and conducting reference checks. Coordination at the time of walk-ins.
• Maintaining and updating the Recruitment tracker for ready reference.
• Facilitate the onboarding process for new hires, including preparing paperwork, coordinating orientation sessions, and ensuring a smooth transition into the organization.
• Prepare and distribute HR-related documents, such as Appointment Letters, employment contracts, offer letters, Experience Letters, and disciplinary notices.
• Ensure compliance with legal requirements and company policies.
• Maintain accurate and up-to-date employee records, including personal information, attendance, and performance evaluations, in compliance with company policies and regulations.