Aakash Aggarwal

KNOWLEDGE TRANSFER TRANSITION

– Leading & managing end to end Knowledge Transfer transition in RTR domain operational for a prominent Veterinary Healthcare group with a mission to bring people together to make animal care better, focusing on healthy animals and happy owners with team handling of 8 people.

– Successfully Completed multiple waves of Transition for multiple areas which includes Intercompany process, Payroll Analysis, Takings/ Sales Analysis, Month end Reporting and P&L trend Analysis for UK & Ireland.

– Maintained various trackers and collaborated closely with the project transition team during the Knowledge Transfer, Hypercare, and Go-Live phases.

– Guided the team for preparation of SOPs/ DTPs and conducted internal reviews prior to client submission for final review and sign-off. Additionally, maintained an issue log to capture operational challenges and coordinated with various stakeholders to drive timely resolutions.

– During the transition phase, had multiple meetings with the Internal Controls team from both Genpact and the client to establish and maintain robust processes controls.

– Collaborate with cross-functional teams to streamline Intercompany processes and reduce operational inefficiencies.

PROCESS IMPROVEMENT

– Led a project to resolve open intercompany variances (relating to the pre-transition period) between entities open in Customer and Supplier Reports. Identified discrepancies at the line-item level and collaborated with cross-functional teams to post necessary corrections. Successfully cleared all differences in the ICO Reconciliation Report within 3–4 months of transition.

– Prepare RPAs/ Macros with Automation team for process improvement to save time and efforts which concludes in accuracy of data population in General Ledger which results in preponement of ICO ledger closure from WD+9 to WD+7 (preponed by 2 working days).

– Collaborating with client operation leads to align and implement a new process for Intercompany Balance Settlements for UK and Ireland.

– Got the opportunity to visit Client HQ Office in Bristol, United Kingdom in August-2024 to present the Reconciliation of ICO balances open for settlement since 2019, where I have multiple meetings with Commercial Finance team, FP&A team, Tax team & Client Operations leads to align the process which will be followed to settle the ICO Open balances.

– Simultaneously, had several meetings with Client IT/ RPA team to prepare, test and validate the automation/ macro prepared for matching of more than a lakh of open Invoices with payments in the ERP (Open Accounts).

– Had regular connects with Balance Sheet Reconciliation clearing team to clear the aged open items which were pending before transition and ensuring all the reconciliations prepared in the new format aligned with client after transition having proper commentary with action owners from all the towers.

NEW ERP IMPLEMENTATION – ORACLE FUSION

– Lead the implementation of ERP transition from Open Accounts to Oracle Fusion for Intercompany subprocess, where I worked with Oracle transition team to implement Oracle Fusion efficiently by testing listed transactions into Oracle test environment and share the outcomes.

– Prepared trackers to document issues identified during testing and coordinated with the PwC team & client operations leads involved in the Oracle implementation process.

– Led weekly discussions with Client Operations Leads to align and implement the preponement of all intercompany tasks to achieve a 9-working days acceleration by advancing the ICO ledger close from WD+7 to WD-2.

– Prepare and update the SOPs of the new Intercompany process aligned with client after implementation of Oracle fusion.

– Engaged in multiple meetings with respective teams to update & maintain the Internal controls and worked with RPA/ Automation team to update the implemented macros so they work in line with Oracle Fusion for Intercompany process.

DAY TO DAY ACTIVITIES

– Overseeing the end-to-end Record to Report (R2R) process with a focus on ensuring robust quality systems and procedures aligned with operational standards, aimed at enhancing overall customer satisfaction and service delivery.

– Conducting regular reconciliations of Intercompany balances to identify and resolve discrepancies between entities, ensuring accuracy and zero mismatches at the time of Intercompany ledger closure. Prepared Intercompany reports for consolidation and shared them with the client’s Commercial Finance team, including detailed commentary on differences in ICO Module between entities to facilitate timely settlements.

– Coordinating with counterparties across various regions and business units, collaborating with finance teams to resolve mismatches or disputes, and supporting cross-functional teams during financial close and reporting cycles.

– Ensuring timely completion of tasks by team members with accuracy, certifying them over Blackline after validating the supporting files attached over the tool, and providing daily updates to the client on pending and completed tasks.

– Reviewing the working and backups of all Journals processed by team and approving them on ERP tools i.e., Ebis and Oracle Fusion.

– Reviewing P&L variance and trend analysis using Power BI, and ensuring all accruals and adjustment journal entries are accurately posted by team members prior to the consolidated P&L presentation during the CFO call.

– Analyzing Utility Overhead expenses by conducting thorough reviews i.e., month-on-month & year-on-year variance analysis, and providing insights on expense trend variations to the FP&A team during P&L review calls with the client.

– Reviewing Balance Sheet Reconciliations prepared by team and certifying them over Blackline on monthly basis.

– Allocating the Audit queries within team and sharing back the responses after validating the supporting documents received against the queries came from FP&A team, Internal Auditors & Statutory Auditors ensuring compliance with regulatory requirements.

– Engaged with Client in Weekly and Monthly Calls to discuss their concerns, queries, escalations and proactively work to resolve them.

– Involved in cross-training sessions for new team members, acquainting them with processes and team dynamics.

• Prepare and post Fixed Assets-related Journal Entries with detailed workings at the General Ledger level, and perform necessary adjustments within the Fixed Assets Module in Oracle R12 for activities including Asset Additions, Disposals, Retirements, Transfers, Depreciation, Interest Capitalization, and changes in asset life and cost structures.
• Track Capital Expenditure - Costs incurred for acquiring New Equipment and Non-Equipment Assets. Verify if complete, then capitalize it during the month after receiving confirmation with the User Department i.e., transfer them from Construction in Progress (CIP) to Fixed Assets account.
• Execute month-end activities including posting of journals, running depreciation processes, validating fixed asset numbers by preparing HFM supplemental reports to highlight monthly & quarterly changes, and submission of financials as per organizational standards.
• Prepare and maintain Schedules for Accrued Income and Accrued Expenses to ensure accurate posting of journals and provide a comprehensive financial overview.
• Responsible for preparing balance sheet reconciliations for Fixed Assets, banking, and accruals, ensuring accuracy, completeness, and the integrity following month-end close activities.
• Perform Intercompany tasks which includes reconciliation of Intercompany Partners' Statements of Account (SOAs), matching Goods Received Not Invoiced (GRNI) reports, and posting Intercompany-related journal entries, ensuring timely and accurate completion of month-end close processes.
• Prepare and issue intercompany statements to support monthly matching procedures with counterparties, reconcile intercompany account balances to proactively resolve imbalances within company thresholds at month-end, and post Goods in Transit (GIT) journal entries while ensuring timely weekly invoicing of GRNI amounts.
• Consistently recognized for excellence with the Star of Business Award (Q2 & Q3, FY22) and honored with the Spot Award and Best Team Award under Accenture Achievements in January 2023 for client value creation.

Worked as Accountant at the client place i.e., “ETREE PROJECT CONSULTANTS PVT. LTD, Noida” where my role is to:

• Handled end-to-end accounting operations, including bookkeeping, ledger scrutiny, and financial statement preparation.
• Managed daily accounting operations, including recording receipts, payments, and journal entries, as well as preparing purchase and sales orders and invoices using Tally ERP 9.0, ensuring accuracy and integrity of the books of accounts.
• Prepared and maintained project-wise costing sheets, conducting detailed and summary cost analyses to support accurate project budgeting, variance analysis, and financial reporting.
• Managed salary sheets and ensured HR compliance in alignment with the standards of the company’s key client i.e., Tata Power Solar Systems Ltd.
• Managed vendor accounts for ongoing projects by overseeing invoice processing, payment schedules, and account reconciliations to ensure seamless project operations and strong supplier relationships.
• Maintained comprehensive records to support tax compliance, including preparation, filing, and reconciliation of GST and TDS returns in adherence to statutory regulations and deadlines.

Also, worked as Concurrent Auditor for 9 Months at “BANK OF INDIA” on behalf of my CA Firm, where my role is:

• To verify loan documentations (hypothecation documents), stock/debtor statements for cash credit loans, account opening forms, cash deposit receipts, etc.
• To proactively coordinate with branch management to rectify deficiencies identified during audits.
• To extract reports using “FINACLE” software on monthly basis and analyzed them to support audit activities and reporting.
• To report audit findings through the “ETHIC” system, ensuring adherence to audit standards and regulatory compliances.

• Perform wide range of accounting and maintaining books of accounts for different clients.
• Generated purchase and sales orders, recorded purchase and sales invoices in Tally ERP 9.0, and maintained an organized and accurate accounts filing system to support efficient financial operations and audit readiness.
• Performed daily accounting activities, including processing receipts, payments, and journal entries, while conducting reconciliations of Cash & Bank, Accounts Receivable and Accounts Payable to ensure the accuracy of financial records, timely resolution of discrepancies, and compliances.
• Prepared and filed statutory returns (GST, TDS, Income Tax) in compliance with tax laws, managing tax-related activities, overseeing documentation, and verifying bills to ensure accuracy and timely filing.