Aarti Devi

➢ Managing Travel desk domestic & international (Flight ticket bookings, hotel bookings ,taxi bookings, insurance & forex arrangement).

➢ Ensuring upkeep and maintenance of Office. taking care of Security, House Keeping and Pantry function, monitoring firefighting and other security systems in office.

➢ Managing repair, maintenance & replacement of office equipment’s, appliances, furniture, furnishings, vehicles, building, etc.

➢ Monitor and maintaining record of AMC (AC, DG set, Server, EPBAX, Access Control, cameras, Pest Control, Insurance, Etc.).

➢ Inventory management of materials and handling procurement of the same.

➢ Maintain First Aid Kit.

➢ Fixed Asset Management.

➢ Staff welfare & CSR activities.

➢ Arranging birthday parties, conducting seminars, conferences & distributor meet or any other events.

➢ Organized a filing system for important and confidential documents of the company.

➢ Taking care of company cars like lease renewals/contracts/insurances and other documents.

➢ Maintain proper record of incoming & outgoing couriers.

➢ Transportation and Pantry management

➢ Stationary & First Aid box maintaining, dispatching Courier

➢ New supplier and customer registration & meeting with them.

➢ Coordination with finance team for timely payment of vendors.

➢ NDC follow-up with vendors.

• Handling the entire Recruitment task, taking care of post joining activities, End to end recruitments, responsible for full life cycle of recruitment (screening resumes, evaluate the interviewees selecting and close open positions, confirmation process, exit formalities of employees)
• Induction and orientation planning and scheduling of employees with concern departments
• Work closely in building employees' relations across all levels and build a positive working environment
• Training & development of employees, HRMS management & employees grievances etc
• And also maintaining record of training & development
• Verify process and maintain documentation relating to HR activities such as staffing, training & performance evaluations
• Undertake employees feedback & assessment of working environment
• Drafting & issuing of all the letters to the employees like Letter of intent, Appointment letter, confirmation/extension letter
• Maintain employees appropriate record
• Taking care of Health insurance of employees and arrange medical check - ups annually
• Overall vendor empanelment, coordination of various activities, bills processing and responsible for timely payments
• Managing Travel desk domestic & international (Flight ticket bookings, hotel bookings ,taxi bookings, insurance & forex arrangement)
• Managing Expats' Visa i/international travel
• Ensuring upkeep and maintenance of Office
• Taking care of Security, House Keeping and Pantry function, monitoring firefighting and other security systems in office
• Managing repair, maintenance & replacement of office equipment's, appliances, furniture, furnishings, vehicles, building, etc
• Monitor and maintaining record of AMC (AC, DG set, Server, EPBAX, Access Control, cameras, Pest Control, Insurance, Etc.)
• Inventory management of materials and handling procurement of the same
• Taking care of IT equipment like laptops, desktops, mobiles, data card, printing machine & projector
• Handling Petty cash
• Execution of Service agreements, AMC's & Rate contracts
• Coordination for Releasing of Purchase Order & maintain records
• Maintain First Aid Kit
• Fixed Asset Management
• Staff welfare & CSR activities
• Arranging birthday parties, conducting seminars, conferences & distributor meet or any other events
• Organized a filing system for important and confidential documents of the company
• Taking care of company cars like lease renewals/contracts/insurances and other documents
• Maintain proper record of incoming & outgoing couriers
• Successfully established new facility arrangements
• Coordinated the successful set up of interior and utilities for office
• Played a pivotal role in finalization of layouts and setting-up of interiors in the office premises
• Attained savings through effective negotiations with vendors

• Transportation and Pantry management
• Stationary & First Aid box maintaining, dispatching Courier
• New supplier and customer registration & meeting with them
• Maintaining AMC record of machines & equipment
• Employees engagements activities: - Dinner party, b'day Celebration and other arrangements
• Creating quotation & customer creation in SAP
• Price registration and extension in SAP
• Customer creation Creating service order in SAP
• Creating Sales Order in SAP
• Maintaining sales order tracker and MIS weekly basis
• Coordination for Sales orders with Olympus Tokyo and distributors
• Internal coordination with logistic for shipping the material
• Coordination with finance team for invoicing and other documents
• Payment follow-up with distributors and customers

• Managing Travel desk domestic & international (Flight ticket bookings, hotel bookings, taxi bookings)
• Ensuring upkeep and maintenance of Office
• Taking care of Security, House Keeping and Pantry function, monitoring firefighting and other security systems in office
• Managing repair, maintenance & replacement of office equipment's, appliances, furniture, furnishings, vehicles, building, etc
• Monitor and maintaining record of AMC (AC, DG set, Server, EPBAX, Access Control, cameras, Pest Control, Insurance, Etc.)
• Inventory management of materials and handling procurement of the same
• Taking care of IT equipment like laptops, desktops, mobiles, data card, printing machine & projector
• Handling Petty cash
• Execution of Service agreements, AMC's & Rate contracts
• Coordination for Releasing of Purchase Order & maintain records
• Maintain First Aid Kit
• Fixed Asset Management
• Staff welfare & CSR activities
• Arranging birthday parties, conducting seminars, conferences & distributor meet or any other events
• Organized a filing system for important and confidential documents of the company
• Taking care of company cars like lease renewals/contracts/insurances and other documents
• Preparation of Payment Request, GRN, Bank & Cash Vouchers & maintain petty cash
• Preparing of monthly budget report
• Special Event arrangements for gathering of 200 employees