Aarti Narvekar

Key Responsibilities

1. Nominations, General & HAZ / NON-HAZ Bookings:-

• Release booking after all checks required.
• Roll-overs / Vessel Clean on receipt of SOB within deadline for accurate planning & forecasting.
• Advising Loading Confirmation (SOB) / Shut-out updates to all customers.
• Handle request from customers for REVALIDATION of expired bookings.
• Advising customers on gate cut-off (open/close) status services with erratic schedules.
• Advising through mail on changes in Vessel, SI submission & Shipping Bill handover cut-offs for proper planning at their end.
• Sailing Schedules & Client Advisories as per current update and management advise
• Off-loading process and Invoicing follow up with customer/logistics/accounts for containers returned empty.

2. Act as a Coordinator between the Documentation desk & the customers for their documentation issues: -

• Pending SI follow up for short leg shipments to assist with export call closure and IGM filing at destination/transshipment port.
• Pending SI’s follow up for accurate & timely ENS & AMS submission to avoid shut-out’s & penalties.
• Incorrect / Incomplete data follow up to ensure correct & accurate information is available to the SI team for draft generation and filing thereof where applicable.
• Handling all split/merge requests from DOC team to be updated as per the SI submitted.

3. Reports: -

• Prepare Daily customer wise report.

• Booking – Releasing bookings in system & Portal, follow up with customer for timely empty pickup for stuffing and offloading at CY / Booking Split / combine basis .
• Customer Request – Container Linking / Delinking basis.
• Reports – Load plan / Final Loading Report / vessel wise TDR report to statistics provide.
• New Customer / Shipper Registration – Collecting KYC documents – customer code creation - User ID activation – Sales code mapping.
• Vessel Schedule – Sending vessel carting to customer - sending schedules based on customer request - space request to space management team.
• Shut out / Roll over process – Amending vessel in the booking – sending roll over massage to Customer – Providing roll over / planning list to operation Team.
• Documentation – Preparing BL draft and Invoice / send to customer / payment matching with system / BL Correction / BL release pending follow up with customers / Release BL.

• Handle Pre and Post Shipments.
• Handling FOB, CIF, DDU and DAP shipment.
• Knowledge of B/E, In-Bond, Ex-Bond & HSS B/E, SEZ Online (Arshiya).
• Tracking and Update Client for Shipment Status.
• Reporting Import status on daily basis to clients.
• Prepare documentation for submitting to Customs / Handed customs

clearance, inspection and related documentations.

• Response to customer queries/mails/phone calls
• Handed day-to-day import & export activity with freight forwarders,

maintaining outstanding levels of accuracy.

• Good Communicate to party with Mail and Personal contact.
• Follow up with shipping line for DO charges and arrange Do through ODEX and also follow up with customer for dispatch planning, custom duty payment and any other documents required for filling BE.
• Arrangement of Delivery planning.

• Prepare EC application and send to Client for necessary sign & stamp.
• EC application send to ONGC for Necessary sign & stamp & Digital Sign.
• Upload Documents in ECMS system.
• Reporting status on daily basis to clients.
• Maintaining Daily status report

• Tracking and Update Client for Shipment Status.
• Reporting Import status on daily basis to clients.
• Prepare import checklist according to customs regulations, laws, tariff coding in Visual Impex & U-Soft and submitted same with ICEGATE.
• Handle Pre and Post Shipment • Handling FOB , CIF and C&F shipment.
• Knowledge of B/E, In-Bond, Ex-Bond & HSS B/E, SEZ Online (Arshiya).
• Arrangement of Delivery planning.
• Good Communicate to party with Mail and Personal contact.