Abhay Shrivastav

Experienced Administration Manager with over 8 years of expertise in overseeing and optimizing administrative operations. Proficient in managing office facilities, coordinating audits, and ensuring compliance with regulatory standards. Demonstrated ability to enhance operational efficiency through strategic planning, asset management and exceptional organizational skills. Adept at fostering collaborative work environments, implementing cost-effective solutions, and delivering high-quality support to executive leadership. Committed to maintaining a safe and productive workplace while driving continuous improvement initiatives

• Managing entire Head office & regional office administration/operation upkeep
• Ensuring absolute hygiene and healthy work ambience
• Managing administration to ensure effective delivery of service including housekeeping, hygiene management, Security, Cafeteria, Transport, Electricity, DG Sets, office equipment’s etc
• To enable smooth day-to-day operations
• Petty cash handling for purchasing of small items as well wears & tears
• Preparing MIS reports of various records for different graphs like; Admin Budget Operation Expenses, Administration SOPs, Complained ticket KPI, Cafeteria flow chart, maintenance reports on daily, weekly, monthly and quarterly; like operation KPI Charts, budgetary returns, Steering smooth dispatch and receipt and keeping a track of returnable and non-returnable materials
• Verifying Bill payments of vendors and other office equipment’s to ensure their timely payment with coordination of the accounts department
• To prepare AMC/Agreements for various equipment’s and services by negotiating with the vendors and to prepare purchase orders for spares
• Advance planning of the procurement of office equipment’s and other accessories/ consumables for the office use Vendor analysis, monitoring, price negotiation, developing vendor/supplier base for cost effective procurement and timely supply of office equipment, stationery and office contingency items, utility items
• Conduct/organized various events, half yearly parties, Games, Onsite Leadership & Marketing meets. Managing travel desk requirements of visa, tickets, hotel booking & other travel requirements
• Represent the administration department during internal and external audits, ensuring compliance with regulatory standards, optimizing asset utilization, and maintaining the integrity and safety of building facilities.

Year: 2022
Description: Successfully led the establishment of the company's first office space, ensuring a smooth setup and compliance with all required formalities.

Key Responsibilities:

• Finalized office space after thorough market research and evaluation.
• Negotiated rental agreements to secure favorable terms.
• Liaised with government bodies to complete all necessary formalities, including agreements and shop establishment procedures.

Achievements/Results:

• Secured an office space that met all company requirements within budget.
• Completed all legal and regulatory formalities on time, ensuring a smooth start of operations.

Year: 2023
Description: Directed the setup of a new regional office in Bengaluru, ensuring operational readiness and compliance with local regulations.

Key Responsibilities:

• Identified and finalized office space in a strategic location.
• Negotiated rental terms to benefit the company.
• Coordinated with government bodies to fulfill all required formalities, including agreements and shop establishment procedures.

Achievements/Results:

• Successfully established the regional office within the planned timeline and budget.
• Ensured full compliance with local regulations, enabling uninterrupted operations.

Year: 2023
Description: Led the transition of the company’s workforce from remote work to a hybrid working model, including the expansion of office space and facilities.

Key Responsibilities:

• Planned and executed the transition strategy for moving employees from work-from-home (WFH) to a hybrid model.
• Expanded office space to accommodate hybrid work requirements.
• Enhanced office facilities to support the new working model.

Achievements/Results:

• Successfully transitioned 100% of the workforce to a hybrid model with minimal disruptions.
• Improved office facilities, increasing employee satisfaction and productivity.

Year: 2023
Description: Facilitated the smooth operation of night shifts by coordinating cab services for employees and securing necessary government permissions.

Key Responsibilities:

• Organized cab services to ensure safe and reliable transportation for night shift employees.
• Coordinated with government bodies to obtain the required permissions for night operations.

Achievements/Results:

• Ensured safe and efficient transportation for night shift employees, leading to increased attendance and productivity.
• Successfully obtained all necessary permissions, enabling uninterrupted night operations.

Year: 2023
Description: Managed a large-scale offsite event for over 270 global employees, including travel, accommodation, and event planning.

Key Responsibilities:

• Coordinated air ticket bookings for more than 270 employees worldwide.
• Managed hotel bookings and ensured comfortable accommodations for all attendees.
• Planned and executed event itineraries, award functions, and employee engagement activities.

Achievements/Results:

• Successfully organized a well-received event that enhanced employee morale and engagement.
• Ensured seamless logistics and event execution, resulting in positive feedback from participants.

Saastribe Energizer Award

• Awarded in 2024 for exceptional organization of multiple official events at Saaslabs.

• Date of Birth: 03/10/93
• Gender: Male
• Nationality: Indian
• Marital Status: Single