Ishani Bhattacharya

Assigned to assist two senior Leaders and India CEO

Director - Global Delivery Network & Technology

Director - Operations Control Management

India CEO

Part of Global Business Management team - SPOC - INDIA & APAC

Primary job responsibilities

• Management of calendar of both leaders on daily basis .
• Detailed accurate meeting minutes, promptly collating and distributing to the relevant stake holders.
• Collaborated with admin teams, human resources and finance department on special requirements for the leaders.
• Produced documents, updated spreadsheets and crafted presentations with attention to detail.
• Welcomed arriving visitors and directed them to appropriate meeting rooms.
• Organized successfully international ( USA / UK / APAC ) and domestic travel arrangements including flights and accommodation, in line with strict budgets and schedules.
• Create a Planner for the leaders before their travel, which includes meeting schedules, breaks , Team lunch / dinner and further travel if any.
• Maintained databases and filing systems to boost team efficiency.
• Fulfilled ad-hoc requirements for varied support functions.
• Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations.
• Approval of travel expenses and reimbursement requests submitted by employees done on time .

Job responsibility for the CEO - ( apart from the above)

• Kept CEO informed of upcoming commitments and meetings.
• Facilitated smooth communication between CEO and members of staff.
• Collaborated with admin teams, human resources and finance department on special projects.
• Welcomed arriving visitors and directed to appropriate meeting rooms.
• Prioritised critical items in leadership calendars and adjusted schedules to accommodate them.
• Scheduled Board of Directors meetings, assisting with meeting materials, resources and agendas.
• Made travel arrangements and booked accommodation for executives.
• Succesfully co-ordinated frequent visits for Global leaders visiting India by preparing agenda , scheduling meetings , arrangement for their stay and commute , arangement of food and other necessary requirements.

Job responsibility as a SPOC for INDIA & APAC - Global Business management team:

• Monthly preparation of the organization chart on VISIO for India and APAC and circulating to the senior leaders for easy access to the team members.
• Weekly updation of the distribution lists for the teams after coordinating with the human resource .
• POC for the new joiners in India & APAC region for their smooth onboarding with office support , seating arrangements , tech & device requirements .
• Arranging team building activities for India region with the help of the India engagement team.

• Maintaining the calendar of the CEO on daily basis
• Arranging various meetings, Annual Events, Corporate affairs with proper coordination with the concerned teams
• Creation of weekly Sales report collating inputs from the stakeholders from across the globe
• Travel arrangements for the CEO (Domestic & International)
• Planning of events and executing it with help different teams.
• Screening of resumes as per the requirement by the TA team
• Coordination with the suitable candidate for the interview
• Assist with new hire onboarding.
• Collaborated with admin teams, human resources and finance department on special projects.
• Detailed accurate meeting minutes, promptly collating and distributing to managers and directors.
• Coordinated travel itineraries within budget for varying schedule needs.
• Organised catering for meetings with proper menu setting .
• Performed ad-hoc personal errands to fulfil varied support functions.
• Approved travel expenses and reimbursement requests submitted by employees.

• Managing the calendar for the President.
• Arranging various regional meetings, corporate reviews, S Leadership meets and workshops
• Handling various state and regional programs with end to end closure pertaining to venue
• Compiling monthly presentations, data, agenda, minutes of the various regional meetings
• Coordinating and follow up with all state heads for timely and precise report generation
• Serve as a liaison between the President and the State Heads by relaying instructions and information and following commitments through to completion
• Planning of various meetings, reviews, weekly conferences, video conferencing