Abhishek Maithani

• Part of the team responsible for upgrading from IFS 7 to IFS Aurena, ensuring a seamless transition and system functionality.
• Led the establishment and mapping of solutions for Customer Sales and Support in IFS Aurena for the client, ensuring alignment with business needs.
• Prepared detailed 2A and 3A documents, along with Functional Specification documents for CRIMs, ensuring accurate system configuration.
• Created process flow diagrams using the Scope Tool to visualize and communicate business processes effectively.
• Conducted workshops for stakeholders, providing training and guidance on system functionalities and best practices.
• Managed testing and automation processes, ensuring the system met quality standards and functional requirements.
• Developed and prepared data templates for migration to ensure accurate and efficient data transfer.
• Led the mapping of solutions for Supply Chain and Maintenance in IFS Aurena, optimizing operational processes for the client.
• Contributed to business development efforts by preparing proposals for prospective customers, highlighting value propositions, and solutions.
• Responsible for comprehensive documentation, including the creation of end-to-end flowcharts to illustrate business processes and system workflows.
• Developed a proof of concept (PoC) for the complete supply chain and maintenance solutions, demonstrating system capabilities and benefits.

• Managed and oversaw relationships with vendors and suppliers, ensuring timely delivery of goods and services while maintaining quality standards.
• Analyzed sales trends to accurately forecast inventory needs, and adjusted procurement plans to align with customer demand and market conditions.
• Optimized warehouse layout, enhancing storage efficiency, and improving safety standards, leading to smoother operations.
• Monitored and managed inventory levels to maintain optimal stock availability, while minimizing the risk of overstocking or stockouts.
• Led online bidding, e-sourcing, and e-procurement activities, effectively broadening supplier opportunities and streamlining procurement processes.
• Conducted regular stock audits, identifying discrepancies, and implementing corrective actions to maintain accurate inventory records.
• Utilized inventory management software to track demand patterns and document the mechanics of inventory control, ensuring operational efficiency.

Here’s how you can structure the responsibilities related to vendor management, procurement, and SAP activities for your resume:

Responsibilities:

• Identified and developed potential vendors to source materials and equipment, ensuring cost-effective purchases and high-quality standards.
• Managed the complete Procurement to Payment (P2P) process, working closely with the vendor base to ensure timely delivery and smooth supply of services.
• Performed techno-commercial evaluations, including negotiations, recommendations, ordering, inspections, expediting, tracking, reporting, logistics, delivery, and payment processing for vendors.
• Evaluated supplier quotations, reviewed terms and conditions, and negotiated on price, payment terms, and specifications to secure optimal value for the organization.
• Conducted a comparative cost analysis to assess the actual cost, approved budget, and last purchase price, identifying areas for cost optimization.
• Tracked manufacturing and inspection processes at vendor plants, ensuring product quality, and timely delivery to project sites.
• Managed end-to-end logistics from pickup to delivery at project sites, including verification of shipment documents, and transit insurance.
• Coordinated the tracking and disposal of scrap material through auctions, ensuring timely disposal and compliance with company policies.
• Handled SAP-related activities, including the generation of Purchase Requisitions (PR), Purchase Orders (PO), Goods Receipt Notes (GRN), and Service Entry Sheets (SES), booking for smooth procurement and inventory management processes.

Handled bid support and contract mobilization, ensuring positive business outcomes across business supply chains.

• Managed the tender process, including drafting RFQs, evaluating bids, and awarding contracts.

• Collaborated with cross-functional teams to understand their procurement needs and specifications.

• Created RFI and RFP documents with meticulous accuracy, maintaining thorough, precise supply chain records.

Engaged in supplier development programs to enhance suppliers.

• Scheduled space or equipment for special programs, meetings and conferences.

• Collaborated closely with the project team to ensure projects remained on track, addressing and removing impediments to ensure smooth progress.
• Provided regular updates on project status and progress, ensuring key stakeholders were informed throughout the project lifecycle.
• Coordinated with resource managers, department heads, and senior management to maintain a continuous flow of information regarding project timelines, risks, and milestones.
• Worked proactively to identify potential delays, and implemented corrective actions to keep the project on schedule and within scope.