Aditi Wangikar

• Managed expense processes for hardware and software purchases, ensuring compliance with budget constraints.
• Processed ServiceNow requests, coordinated BOM with Labs team, and managed purchase requisitions.
• Tracked software licenses and annual maintenance renewals, confirming renewals with requestors as needed.
• Generated weekly delivery reports and monthly capital expenditure reports for product budget owners.
• Led Sky.Hub to ServiceNow migration project, gathering requirements and conducting UAT testing.
• Served as Scrum Master for LM APJ team, facilitating daily scrums and prioritizing high-impact tickets.
• Oversaw inventory management by tracking stock levels and coordinating procurement activities.
• Handled web-requisitions in Oracle for contractor hiring, managing approvals and invoice processing.

• Managed Director's schedule, coordinating appointments and prioritizing daily meetings.
• Arranged indoor and outdoor lunches or dinners for team events and visitor engagements.
• Supported Sales team by coordinating customer visits, including meetings and lunch arrangements.
• Organized team outings and product releases, handling location selection and budget approvals.
• Tracked event budgets and managed expenses related to travel, employee relations, and training.
• Facilitated executive travel arrangements, including booking flights, accommodations, and transportation.
• Updated HR records for new hires and assisted in scheduling training sessions.
• Coordinated contractor hiring processes, managing quotes, invoices, and budget forecasts.
• Provided administrative support to department staff, including scheduling appointments and organizing meetings.
• Assisted with budget preparation activities by monitoring expenses and tracking costs.
• Maintained contact lists of vendors, customers and other stakeholders as required by the organization's policies.
• Managed multiple calendars for multiple managers simultaneously; scheduled appointments accordingly.
• Organized travel arrangements for staff members as needed.
• Greeted visitors to the office, answered phone calls, and directed inquiries appropriately.
• Organized training, client meetings, team meetings and events.
• Arranged domestic and international travel, hotel, and transportation needs for staff.

• Directed administration functions, such as organizing travel and following up with vendors for bills.
• Collaborated with headquarters to facilitate prompt vendor payment processing.
• Supervised facility and housekeeping operations to uphold standards.
• Handled cash management tasks for labor payments to optimize budget allocation.
• Assisted in the preparation of presentations, reports, memos, letters, and other documents as needed.
• Created spreadsheets using Microsoft Excel to record data regarding departmental expenses and budgets.

Coordinated travel logistics, including car arrangements, flight bookings, and hotel reservations.

Managed online and local travel bookings for domestic and international airlines.

Reviewed weekly task lists to ensure timely follow-up on daily emails.

• Updated priority lists daily to align with deadlines and departmental goals.

• Managed daily operations for GBU department, compiling comprehensive expense reports.
• Supported project-based tasks for GBU, ensuring timely completion.
• Handled telephone and email inquiries for GBU, directing them to appropriate personnel.
• Oversaw financial requisitions, purchase orders, and expense tracking.
• Drafted financial, statistical, and narrative reports as required.
• Coordinated travel arrangements and accommodations for Vice President of Projects & Facilities.
• Organized board meetings with vendors, utilizing video conferencing technology.
• Developed vendor management processes, including product comparisons and contract preparation.

• Coordinated international travel arrangements for VP, including flights, hotels, rental cars, and visas.
• Developed an organized filing system for hardcopy documents and electronic files related to VP's activities.
• Created agendas for weekly team meetings with VP's staff members.
• Managed department coordination, including vendor management and comparative product analysis.
• Arranged board meetings with vendors and facilitated video conferencing.
• Prepared essential documents such as bank guarantee letters, letters of intent, and contracts.
• Approved timesheets and processed travel approvals and expense reimbursements.
• Sent prequalification documents to vendors for new project opportunities.

• Executive Secretary to the Chairman and CEO (Remotely)
• Daily responsibilities including scheduling appointments both at the overseas and at the local level. Talking to US Clients for appointments and follow – ups. Research and preparing presentations for projects. Scheduling appointments with client VP’s, CEO’s and CTO’s, and organizing meetings.
• Reviewing of the Task list weekly (which includes daily mails to follow – up and to complete before the due date), Updating the list of priorities on daily basis. Sending NDA’s, Business Plans to clients or Business Contacts of CEO on his approval. Develop, update, and maintain contact source files, handling confidential data of the company, such as the business plan, financial model, and company profile.
• Preparing implementation plans for projects and making sure that the project is implemented on the set target dates. Registering for Seminars and events online.
• Handling of BPO Projects
• Project Co-ordination for “Timesheets” Feb 2004 – May 2005
• Gathering the weekly timesheet & updating the same in a spread sheet. Calculating Candidates Hours on weekly basis, by the due date. Coordinating the same with the Managers. Coordinating for the monthly reports to be sent to the manager.
• Offshore Handling of Printing Magazine May 2004
• Handled the Offshore Printing of Magazine for “Marathi Vishwa, NY”. The inputs were provided by Fax and Email, and managed the printing, scanning, distribution as per the databank of addresses and dispatch the same to US.
• Managing of “Night Shift”
• Taking care of the admin issues which include arranging for snacks, for pick and drop of the CCE, maintaining Leave records of night shift people.
• Project Manager – Recruitment, Dec 2004 – March 2005.
• Managing of “IT Recruitment - USA”
• Handling a team of 5 members, getting the work done from the team members, through with the process right from receiving job requirements till submission and follow –up with the client for feedback.
• Job requisitions, which come in from the Major Tie-up Clients, study the requirement and post it on the Web, screen the responses, short list the candidate, screening interviewing the candidate, scheduling Technical Interviews with in-house interviewers, getting the NDA & NS signed by them through fax, submitting them to the Client. Follow-up with the client for the feedback. After short listing arranging for their Drug Test and Background Check. Submitting the checklist to the Client and coordinating with candidate for joining at work.