Aftab Ahmed
PMO Deputy Manager
Bangalore,KARNATAKA
Summary
Experienced PMO Deputy Manager with 13+ years deep knowledge in Program management, Business operations across functional departments. Excellent understanding of organizational strategies and implementation of new initiatives. Advanced skills in Financial planning, Budget management, Cost Optimization, Vendor Management and Procurement activities. Focus on bringing new ideas, initiatives, Team building and results oriented.
Overview
14
14
years of professional experience
2
2
years of post-secondary education
4
4
Certificates
Work History
Deputy Manager of PMO
Mercedes Benz R&D India Pvt
Bengaluru, Karnataka
01.2016 - Current
- Forecast budget, Procurement Planning and resources requirements for RD department
- Manage cost, track Budget and provide financial reports to senior management for decision-making
- Collaborate with cross-functional teams for financial Plan vs
- Actuals variances and review reports
- Project risk assessment and mitigate risk with proper actions and techniques
- Conduct Procurement of Hardware and Software for different project Teams and track status in JIRA tool Internal
- Manage operational work of PR/PO release and P2P life cycle from deliveries of service, Goods, Asset capitalization and approve invoices as PM.
- Prepare Provision reports for outstanding POs, advances, and
- Adhoc costs for year-end closing
- Manage Supplier eco system for Technical Consultancy companies regularly for Demand & supply Management
- Governance of external workforce (500+) for different projects in Partner connect tool and prepare regular status reporting to Leadership Team
- Review supplier's demand fulfillment reports against resource Planning and give them feedback on Performance
- Proactively identifies sourcing Opportunities and mitigate risk within governance of supplier Eco system
- Develops sourcing strategies along with Procurement Team to implement strong and effective Policies
- Prepare Project SLAs, Statement of Work (SOW), NDA agreements etc
- Upload in partner connect tool
- IT –Spoc for Asset allocation, escalations, Technical and Agile trainings and Maintain Knowledge database etc
- Strong and demonstrated ability to build lasting relationships with stakeholders
- Experience of defining and delivering benefits realization for projects and programs
- S4 SAP Implementation for P2P, MM module and Automation of Tools like Partner connect Concur and Zula etc.
- Adhere to Project management methodologies and bring agility in daily operations and use MS projects
- Digital transformation and Operational Excellence across multiple domains and cross-functional teams
- Successful implementation of PMO's strategy and VSM in Procurement process
- Manage PMO Team daily task and conduct daily stand up meetings.
- Implemented process improvement to shape organizational culture, optimize procedures for higher efficiency and help company evolve and grow.
Assistant Manager
Mercedes Benz Research And Development India Pv Ltd
Bengaluru, Karnataka
01.2012 - 07.2016
- Manage 3000+ employee travel settlements and reimbursements huge volumes in Concur tool
- Manage invoice volumes and accounting operations within timelines in SAP
- Verify accounting ledger accounts in SAP and SAE files from Concur Tool for accuracy and quality checks
- Verify and Approve vendor payments and employees settlements in Bank portal
- Review payment-clearing entries in bank portal and update stakeholders
- Internal
- Manage Petty cash of company and disburse amount as per approval to admin staff
- Forecast weekly fund requirements (Foreign and local requirements) and share data with Treasury Team
- Manages banking service providers in relation with Forex, prepaid, and Credit cards
- Monthly closing activities - travel expense provisions and open PO Provisions and other Adhoc reports etc
- MIS reporting - Weekly review with Senior Manager on volumes, ageing and
- Adhoc reports
- Follow up with vendor for unutilized POs and outstanding amounts for invoicing
- Follow up with employees for unsettled advances, review, and pass on advance deduction report to payroll
- Ensure BRS Accounting entries passed within book closure period
- Responsible for ICS (Internal control systems) for overall Payable process and review process documentations
- Responsible for Quality Management systems and documentation with periodical reviews
- Coordinate for Statutory yearly audit (India GAAP) and internal audits
- Independently manage daily operations, problem solving and escalations matrix
- Maintaining good working relations with vendors, employees and tactically approach in resolving issues
- Training junior employees, management trainees and vendor implants consultants
- Training and presentation to employees on policy changes and process trainings
- Conduct daily meeting with Teams Member and weekly update manager on operations
- Provide regular inputs to HoD/CFO on company travel and expense policies and cost optimization
- Established complete process flow under concur tool for T&E process
Senior Executive
EXL India Pvt Ltd
Bengaluru, Karnataka
07.2010 - 07.2012
- Process T&E requests and Invoices on timely manner as per SLA
- Quality Invoice Auditing in non - accounting days
- Reporting cash flows, unapproved expense reports and Trail register weekly to management
- Forecasting budget requirement weekly basis and sharing to report to controllers
- Responsible for auditing expense reports on auditing days
- Internal
- Pay cycles for employee's reimbursement weekly, special pay cycles as per requirements
- Reporting Senior management - pay cycle proposals, cash flow draft sheets etc.
Executive Accountant
Siemens India Pvt Ltd
Bengaluru, Karnataka
02.2009 - 07.2010
- Invoice Processing Team,
- Quality Invoice Auditing
- Vendor calls and payment status
- Reversal and Re posting of incorrect entries
- Worked as delegate of SME during emergency
- Cash Management entries reversals and reposting
- Follow up with bank and vendor during EFT rejection
- Stop payment of cheque's and Debit balances and Exception Report.
Education
MBA - Finance
Anna University of Technology
Combatore 03.2009 - 08.2010
BBA - Finance, HR
LBS College
Bengaluru, KA 05.2005 - 05.2008
Skills
Strategic and financial planningundefined
Certification
PMI - Project Management Professional - Beginners
Additional Information
- Xtreme Award for Ai Data Migration project and Procurement supply chain
- ABCD Award (2019, 2017, 2015)
- Awarded as best Team of the year (2016) Project Automation (Concur Tool and SAP) implementation
- CSR (Mobile kids)- award - 2019
Timeline
Leading SAFE
11-2022
Agile Methodology Certification
08-2021
PMI - Project Management Professional - Beginners
07-2020
India Accounting standards reporting Certification.q
08-2019
Deputy Manager of PMO
Mercedes Benz R&D India Pvt
01.2016 - Current
Assistant Manager
Mercedes Benz Research And Development India Pv Ltd
01.2012 - 07.2016
Senior Executive
EXL India Pvt Ltd
07.2010 - 07.2012
MBA - Finance
Anna University of Technology
03.2009 - 08.2010
Executive Accountant
Siemens India Pvt Ltd
02.2009 - 07.2010
BBA - Finance, HR
LBS College
05.2005 - 05.2008
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