Summary
Overview
Work History
Education
Skills
Languages
Websites
Timeline
Generic

AJAY KUMAR

Mohali

Summary

Knowledgeable and experienced Facilities Coordinator familiar with different building systems and overall operations. Skilled in coordinating internal teams and resources as well as outside vendor support for complex services and repairs. Dedicated to keeping operations seamless for staff and visitors.

Overview

11
11
years of professional experience

Work History

Senior Administrative & Facility Executive

ORCHID SERVICES
Gurgaon
08.2023 - Current
  • Managed daily operations related to facility management activities such as scheduling staff hours and assigning tasks.
  • Coordinated maintenance requests with facility management teams to ensure timely completion of repairs.
  • Researched potential vendors for services related to facility management.
  • Responsible for daily communication between tenants, contractors and other stakeholders regarding facility management activities.
  • Assisted in developing policies and procedures related to information security management.
  • Prepared weekly budget reports detailing revenue projections versus actual expenses incurred by the department.
  • Organized and managed event logistics, including registration, vendor management, budgeting, and setup and teardown.
  • Provided training to staff on best practices related to vendor management.
  • Managed the day-to-day operations of the department including budgeting, scheduling, staffing and vendor management.
  • Coordinated and managed facility operations, including maintenance of building systems, equipment and supplies.

Senior Administrative Executive

METRO TELWORKS PVT LTD
Mohali
11.2015 - 07.2023
  • Ensured compliance with applicable laws, regulations, safety standards, and company policies in relation to transport management activities.
  • Configured and maintained transport management systems for system landscape maintenance.
  • Provided technical support on logistics systems such as Warehouse Management Systems or Transportation Management Systems.
  • Monitored cab drivers' locations via GPS tracking systems to ensure timely pickups and drop-offs.
  • Provided support in the reconciliation of intercompany transactions related to inventory.
  • Managed returns from vendors and updated appropriate documents accordingly.
  • Provided technical support for users in resolving complex issues related to ERP systems.
  • Evaluated current reimbursement policies against applicable laws and regulations, making recommendations as needed.

Administration Executive

Vodafone south ltd/Olympus Management
Mohali
07.2013 - 10.2015
  • Provided administrative support to executives including fielding telephone calls, responding to emails and scheduling meetings.
  • Managed multiple projects simultaneously while meeting deadlines in a fast-paced environment.
  • Coordinated and managed event-planning logistics, budget administration and team oversight.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Developed changes and improvements of front office management system, work flows, processes and procedures.
  • Utilized software programs such as Microsoft Office Suite, AutoCAD and ERP systems for project management and tracking purposes.
  • Developed and maintained filing systems, databases, records management systems, and other office resources.

Education

MBA -

HPTU
Shimla, HP
07-2013

Skills

  • Security management
  • Grounds Maintenance
  • Vendor Management
  • Facility Management
  • Safety Management
  • Transportation Management
  • Data Entry
  • Expense record
  • Inventory Management
  • Purchase Order
  • cafeteria management
  • ERP Administrator
  • Warehouse Management
  • Office Management
  • VHD Billing

Languages

Hindi
First Language
English
Upper Intermediate (B2)
B2
Punjabi
Upper Intermediate (B2)
B2

Websites

Timeline

Senior Administrative & Facility Executive

ORCHID SERVICES
08.2023 - Current

Senior Administrative Executive

METRO TELWORKS PVT LTD
11.2015 - 07.2023

Administration Executive

Vodafone south ltd/Olympus Management
07.2013 - 10.2015

MBA -

HPTU

Similar Profiles

CREATE PROFILE
AJAY KUMAR