Ajay Nair
Associate Project/Program Manager
Bengaluru,KA
Summary
Experienced PMO professional skilled in project and program management. Extensive knowledge and hands-on experience in managing complex projects, ensuring timely delivery within budget constraints. Expertise in optimizing processes, resource allocation, and driving successful project outcomes across diverse teams.
Overview
7
7
years of professional experience
1
1
Language
4
4
years of post-secondary education
Work History
Associate -Project/Program Manager
UiPath,inc
Bengaluru
01.2022 - Current
- Clearly document the project objectives, deliverables and boundaries
- Monitor Project progress to ensure alignment with defined scope
- Evaluate and process scope change request through formal change control procedures
- Communicate scope changes and their impact on time, cost and quality
- Take project expenses and ensure they align with the budget plan
- Ensured timely communication of project requirements to internal teams, contributing to project alignment and execution
- Collaborated with Professional Services leadership team to identify and resolve issues related to project schedules and costs, ensuring high-standard project delivery
- Created and maintained project documentation in PSA (Professional Services Automation) solutions, ensuring accurate project records and timely delivery of deliverables
- Managed multiple projects simultaneously, successfully coordinating cross-functional teams to meet project objectives
- Contributed to operational efficiency and project success through consistent oversight and strategic resource management
- Creating Time Reports in Salesforce for Delivery Managers to track project hours utilization effectively
- Forecast the total project cost by analyzing resource-submitted hours and consulting with the project resource and delivery managers
- Identifying potential risks and developing mitigation strategies to ensure project continuity
- Facilitating communication and engagement with stakeholders to gather requirements and provide project updates
- Building strong relationships to ensure alignment on project objectives and outcomes
- Ensuring deliverables meet quality standards and stakeholder expectations
- Conducting reviews and audits to maintain adherence to project and organizational standards
- Allocating resources effectively across projects to maximize productivity and meet deadlines
- Identifying resource gaps and collaborating with leadership to address needs
- Compiling and reviewing project-related financial data, including hours worked, expenses incurred, and deliverables completed
- Generating accurate invoices based on project milestones, time and materials, or fixed-price agreements
- Ensuring invoices are shared with customers on time and addressing any queries or discrepancies related to billing
- Working closely with finance or accounts receivable teams to ensure timely payment and resolve any issues with outstanding invoices
- Ensuring compliance with legal and regulatory requirements in all project documentation and deliverables
- Assisting with contract management and legal reviews when required
- Maintaining and optimizing project management tools (e.g., Salesforce, PSA tools) to improve team productivity
- Identifying and escalating critical issues to the appropriate stakeholders or leadership teams to prevent delays
- Acting as a point of contact for customers to address queries, provide updates, and manage expectations
- Ensuring proper archiving of project records for future reference or audits
- Analyzing project performance trends over time and providing insights to leadership for strategic decision-making
IT Recruiter
Canarys Automations Private Limited
Bengaluru
06.2021 - 12.2021
- Successfully placed candidates in various IT roles, including software developers, network engineers, data analysts, and project managers.
- Developed strong relationships with hiring managers to understand their unique needs for each IT position.
- Built a reputation as a trusted partner for both clients and candidates in the competitive field of technology recruiting.
- Reduced time-to-hire for IT positions by developing targeted job advertisements and efficient candidate screening processes.
- Trained junior recruiters on best practices for sourcing and interviewing qualified IT candidates.
- Negotiated competitive salary packages that satisfied both clients'' budget constraints and candidates'' expectations.
- Increased client satisfaction with IT hires by conducting comprehensive interviews to assess technical skills and cultural fit.
- Maintained a high level of candidate retention for clients by conducting regular follow-ups and offering ongoing support throughout the employment lifecycle.
Talent Acquisition
Tikona Infinet Pvt LTD
Mumbai
02.2018 - 04.2021
- Work with hiring managers to define job requirements
- Drive creative sourcing techniques to identify top active and passive talent
- Managing the process around job offer letters; assisting new employees with the Onboarding process
- Build applicant pipeline primarily through referrals, social media channels
- Drive and manage recruitment agencies, evaluation and onboarding new agencies
- Spearheaded talent acquisition efforts, attracting top-tier professionals to join the organization.
- Collaborated with department managers to identify staffing needs and strategize talent acquisition efforts.
- Presented regular updates on recruiting progress to senior leadership, informing decision-making around talent acquisition strategies.
- Assisted in the development of strategic workforce planning initiatives to align talent acquisition with organizational objectives.
- Supported talent acquisition efforts by assisting in the screening, interviewing, and selection process for loss prevention staff hires.
- Assisted in talent acquisition efforts by participating in college career fairs, presentations, and other recruitment events targeting prospective interns.
Timeline
Associate -Project/Program Manager
UiPath,inc
01.2022 - Current
IT Recruiter
Canarys Automations Private Limited
06.2021 - 12.2021
Talent Acquisition
Tikona Infinet Pvt LTD
02.2018 - 04.2021
MSC - Int Business Management
Heriot Watt
09.2015 - 01.2017
BMM - Journalism
SIES College of Arts, Science And Commerce
06.2012 - 01.2015
Skills
Proficient in MS Excel
Project Planning and Execution
Team Leadership and Management
Stakeholder Communication and Engagement
Risk Management
Budgeting and Resource Allocation
Process Optimization
Employee Relations
Training and Development
Conflict Resolution
Budget tracking
Forecasting
Project scheduling
Scope management
Cross-functional coordination
Education
BMM - Journalism
SIES College of Arts, Science And Commerce
Navi Mumbai, Nerul 06.2012 - 01.2015
MSC - Int Business Management
Heriot Watt
09.2015 - 01.2017
Languages
English
Hindi
Japanese
Interests
Football
Movies, Film Making
Activities
Production Manager in MWM movies: Managing all set operations, properties, cast/crew inquiries and communications, shoot equipment, gear care, etc.