Ajay Nair
Associate Project/Program Manager
Bengaluru,KA
Summary
Experienced PMO professional skilled in project and program management. Extensive knowledge and hands-on experience in managing complex projects, ensuring timely delivery within budget constraints. Expertise in optimizing processes, resource allocation, and driving successful project outcomes across diverse teams.
Overview
7
7
years of professional experience
1
1
Language
4
4
years of post-secondary education
Work History
Associate -Project/Program Manager
UiPath,inc
Bengaluru
01.2022 - Current
- Clearly document the project objectives, deliverables and boundaries
- Monitor Project progress to ensure alignment with defined scope
- Evaluate and process scope change request through formal change control procedures
- Communicate scope changes and their impact on time, cost and quality
- Take project expenses and ensure they align with the budget plan
- Ensured timely communication of project requirements to internal teams, contributing to project alignment and execution
- Collaborated with Professional Services leadership team to identify and resolve issues related to project schedules and costs, ensuring high-standard project delivery
- Created and maintained project documentation in PSA (Professional Services Automation) solutions, ensuring accurate project records and timely delivery of deliverables
- Managed multiple projects simultaneously, successfully coordinating cross-functional teams to meet project objectives
- Contributed to operational efficiency and project success through consistent oversight and strategic resource management
- Creating Time Reports in Salesforce for Delivery Managers to track project hours utilization effectively
- Forecast the total project cost by analyzing resource-submitted hours and consulting with the project resource and delivery managers
- Identifying potential risks and developing mitigation strategies to ensure project continuity
- Facilitating communication and engagement with stakeholders to gather requirements and provide project updates
- Building strong relationships to ensure alignment on project objectives and outcomes
- Ensuring deliverables meet quality standards and stakeholder expectations
- Conducting reviews and audits to maintain adherence to project and organizational standards
- Allocating resources effectively across projects to maximize productivity and meet deadlines
- Identifying resource gaps and collaborating with leadership to address needs
- Compiling and reviewing project-related financial data, including hours worked, expenses incurred, and deliverables completed
- Generating accurate invoices based on project milestones, time and materials, or fixed-price agreements
- Ensuring invoices are shared with customers on time and addressing any queries or discrepancies related to billing
- Working closely with finance or accounts receivable teams to ensure timely payment and resolve any issues with outstanding invoices
- Ensuring compliance with legal and regulatory requirements in all project documentation and deliverables
- Assisting with contract management and legal reviews when required
- Maintaining and optimizing project management tools (e.g., Salesforce, PSA tools) to improve team productivity
- Identifying and escalating critical issues to the appropriate stakeholders or leadership teams to prevent delays
- Acting as a point of contact for customers to address queries, provide updates, and manage expectations
- Ensuring proper archiving of project records for future reference or audits
- Analyzing project performance trends over time and providing insights to leadership for strategic decision-making
IT Recruiter
Canarys Automations Private Limited
Bengaluru
06.2021 - 12.2021
- Successfully placed candidates in various IT roles, including software developers, network engineers, data analysts, and project managers.
- Developed strong relationships with hiring managers to understand their unique needs for each IT position.
- Built a reputation as a trusted partner for both clients and candidates in the competitive field of technology recruiting.
- Reduced time-to-hire for IT positions by developing targeted job advertisements and efficient candidate screening processes.
- Trained junior recruiters on best practices for sourcing and interviewing qualified IT candidates.
- Negotiated competitive salary packages that satisfied both clients'' budget constraints and candidates'' expectations.
- Increased client satisfaction with IT hires by conducting comprehensive interviews to assess technical skills and cultural fit.
- Maintained a high level of candidate retention for clients by conducting regular follow-ups and offering ongoing support throughout the employment lifecycle.
Talent Acquisition
Tikona Infinet Pvt LTD
Mumbai
02.2018 - 04.2021
- Work with hiring managers to define job requirements
- Drive creative sourcing techniques to identify top active and passive talent
- Managing the process around job offer letters; assisting new employees with the Onboarding process
- Build applicant pipeline primarily through referrals, social media channels
- Drive and manage recruitment agencies, evaluation and onboarding new agencies
- Spearheaded talent acquisition efforts, attracting top-tier professionals to join the organization.
- Collaborated with department managers to identify staffing needs and strategize talent acquisition efforts.
- Presented regular updates on recruiting progress to senior leadership, informing decision-making around talent acquisition strategies.
- Assisted in the development of strategic workforce planning initiatives to align talent acquisition with organizational objectives.
- Supported talent acquisition efforts by assisting in the screening, interviewing, and selection process for loss prevention staff hires.
- Assisted in talent acquisition efforts by participating in college career fairs, presentations, and other recruitment events targeting prospective interns.
Timeline
Associate -Project/Program Manager
UiPath,inc
01.2022 - Current
IT Recruiter
Canarys Automations Private Limited
06.2021 - 12.2021
Talent Acquisition
Tikona Infinet Pvt LTD
02.2018 - 04.2021
MSC - Int Business Management
Heriot Watt
09.2015 - 01.2017
BMM - Journalism
SIES College of Arts, Science And Commerce
06.2012 - 01.2015
Skills
Proficient in MS Excel
undefinedEducation
BMM - Journalism
SIES College of Arts, Science And Commerce
Navi Mumbai, Nerul 06.2012 - 01.2015
MSC - Int Business Management
Heriot Watt
09.2015 - 01.2017
Languages
English
Hindi
Japanese
Interests
Football
Movies, Film Making
Activities
Production Manager in MWM movies: Managing all set operations, properties, cast/crew inquiries and communications, shoot equipment, gear care, etc.
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