Ajay Saran

Experienced Admin leader with 19 years in industrial administration and risk management, currently at Samanvay Group. Proven ability to improve operational efficiency and deliver innovative projects across various settings. Strong collaborator with a focus on driving results in challenging situations.

• Defense
• Education
• Hospitality
• Agri Plant
• Security Operation
• Conglomerate
• Construction

• Certified ISO 31000:2018 & ISO 45001:2018
• Certified Maintenance & Reliability Professional (CMRP)
• Certified Complete Site Management Safety Training Scheme (SMSTS)
• Certified Lean Six Sigma White & Yellow Belt
• Certified 120 Hours OSHA General Industry & Construction Safety & Health
• Certified Senior Professional for First Aid, Basic Life Support & AED
• IHG Outstanding Achievement Award
• IHG Leader of the Quarter Award
• IHG Star Employee of the Month Award
• Best Employee Of the Year Award for Safety Security & General Administration
• Starwood Care for Guest Award
• Several appreciations Thank you Cards & Certificates for efficient duty
• Certified Departmental Trainer
• Successfully ensured all Security & Safety Audits of Starwood Hotels, ITC Hotels & IHG Hotels to be cleared with 100% of Score
• IHG Guest Heart Beat Survey Score 100% at IHG Hotels, Jaipur
• Successfully Managed Safety & Security Administration of VVIP movement & stay of Honorable President of India and others during International Counter Terrorism Conference at IHG Hotels Jaipur

• Cycling
• Making Friends
• Travelling

• Hard working and dedicated towards profession
• Result oriented
• Honest & disciplined
• Problem solving

• Participated in the National Service Scheme
• Assisted security and protocol for VVIPs during functions and stays, such as the Honorable President of India and other national and international dignitaries during the International Counter Terrorism Conference

CORE COMPETENCIES:

Handling the entire gamut of Administration including:

 Recruitment & training of Admin Staff

General Administration-Housekeeping, Transportation, Cafeteria & Office Management

 Health & Safety, Safety & Security & Risk Management

 Planning Events, Conferences, Trainings, Meetings & Workshops

 Vendor Management, Premise & Landlord

 Ensure the compliances to be completed on time

 Liaison with External agencies

Recruitment & training of Admin Staff:

 Job requisition to HR for the required posts on time to time basis.

 Preparing Interview Schedules for the shortlisted candidates and facilitating them to Admin depart.

 Recruitment of right candidate for the right post in Admin Profile.

 Assisting Induction of new Security & Admin Staff to HR

 Welcoming new employees. Documentation (Submission of PF Declaration form, online submission of E.S.I.

declaration form, Gratuity Nomination form, etc.)

 Identify Training need analysis for each Admin Staff

 Providing training related to personal grooming, security & safety procedures, transport maintenance, housekeeping, Cafeteria Management & other related areas as required.

General Administration:

 Preprinting management, V-card, general stationery approval, purchase & distribution to department-wise.

 Procurement management for all the departments.

 Hotels stay management / Employee’s business visit and event purpose etc.

 Security, Housekeeping, Indoor plants,Mechanical, Electrical, and Plumbing (MEP) systems, including HVAC, Outdoor plants Pantry Management, etc.

 Handling Petty Cash.

 Maintain Health & Safety compliance such as Water/ DG testing /swab testing reports.

 Ensure all Facility checklists & Files record maintain properly.

 Mock drill conducted every 6 months.

 Maintain the CCTV, Amerax Fire Safety System, FM 200, WLD system, and Rodent system monitoring closely.

 Looking after VVIP Guest arrivals

 Maintaining General discipline in an organization

Transportation:

 Ensuring roaster of Transport Staff

 Mapping & Route Planning & issue of Vehicles to different departments & Staff as required.

 Service & General Maintenance of Company Vehicles

 Budgeting & Forecasting for company vehicles

 Maintaining proper documents of Transport Department

 Maintenance and Safety Security of Helipad and coordination with Aviation team & local Administration to land & fly  the Helicopter.

Housekeeping Management:

 Physical & Virtual control and Management.

 Auditing, Scrutinizing, and ratifying HK records.

 Allocation, deputation, and grooming check of HK & security guards as per requirements.

 Quarterly once training arrangement and query resolution with Supervisor.

 Ensure that key operational visitor and vendor Logs courier register material inward and outward maintain

properly.

 Ensure the Compliance documents & Police verification of all facility staff.

Safety & Security:

 Deployment & Roaster plan of Security Team

 Effective supervision in Briefing, Deployment & Grooming of Security Team.

 Patrolling & Safety checks of organization time to time by foot & Mobile transport

 Looking after Traffic Management & Vehicle parking of company.

 Looking after all security equipment like HHMD, DFMD, Baggage Scanner, CCTV Camera, Bollards, Breath

Analyzer and other security equipment ensuring AMC & repair & maintenance in timely manner.

 Managing all the security & Safety documents like attendance, Patrolling, Key in out, Inward & Outward

register

 RGP & NRGP, Visitor Log register, Incident register & other Security related documents.

 Ensuring 100 percent Safety compliances & Safety & Security audits

 Identification of potential security risks

 Respond to all emergencies & Incidents as per policy.

 Plan emergency procedures for fire safety hazards & Preparedness for other emergency situations by conducting mock drills & trainings.

 Handling complains & investigations both of Internal stakeholder, External stake holders & others.

 Liaison with internal departments & external agencies

Premises & Landlord:

 For timely office agreement executions, renewals, Terminations, and Full and Final settlements of all lease agreements. Such as Lift Renewal, rent Agreement, shop & establishment factory license, Fire NOC, etc.

 Arrangements of Board Meetings and Conferences at the Hotel/Guest House. Food & Snacks arrangements.

 Arrangements for client sightseeing during weekends.

Pantry Management:

 Administration of pantry operations, including overseeing stock, maintaining hygiene, managing services, ensuring proper equipment maintenance, and reporting on pantry activities in office.

Audits & Inspection

 Risk Management BSS Audit Security, ISO, EHS Audit

Liaison with External agencies:

 Liasion with external agencies like Local Govt.bodies.