Summary
Overview
Work History
Education
Skills
Hobbies and Interests
Awards
Timeline
Generic

Ajay Rawat

Summary

Dynamic Indian Air Force veteran and experienced Personal Assistant to flag officers in the Ministry of Defense and Air Headquarters with 20 years of dedicated service in high-volume client settings. Skilled in creating schedules, managing appointments, and delivering top-notch service. Proficient in front desk management, administrative duties, and financial transaction handling. Possessing strong service, organizational, and communication skills. Seasoned Accounts and Administrative executive with a proven track record of over two decades in office operations, specializing in accounts management, problem-solving, planning, and providing optimal assistance to senior managerial staff. Excited about the opportunity to bring expertise to a new team as a committed and enthusiastic office HR/Finance executive.

Overview

24
24
years of professional experience

Work History

Manager (Admin/Accts)

Santushti Shopping Complex (NPF) Air Force Station
04.2022 - Current
  • Managing operations at Santushti Shopping Complex, maintaining effective administration.
  • Directing efficient operations and administration of NPF venture.
  • Supervised financial reporting process to guarantee compliance with authority requirements.
  • Ensured prompt submission of revenue shares to government treasury and regimental fund.
  • Supervised creation of auditable documents and registers for accurate record-keeping.
  • Executed allotment procedures for vacant shops in compliance with MoD guidelines.
  • Prepared responses to audit objections in compliance with organizational standards.
  • Managed employee duties, leave records, and HRM for 21 individuals in the defense shopping complex.
  • Managed tender issuance for leasing vacant properties.
  • Highlighted issues impacting venture operations to management.
  • Managed and motivated employees to be productive and engaged in work.
  • Maintained professional, organized, and safe environment for employees and patrons.
  • Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
  • Managed budgets effectively, ensuring optimal financial performance while investing in necessary resources for business growth.
  • Evaluated employee performance and conveyed constructive feedback to improve skills.
  • Established performance goals for employees and provided feedback on methods for reaching those milestones.

Executive Assistant to ACAS(Fin Plg)

Air Headquarters
10.2018 - 12.2021
  • Served as EA to Asst Chief of Air Staff (Financial Planning) eqvt to Jt Secy , GoI. Air Vice Marshal at Air HQ (VB).
  • Managed executive calendars, scheduling meetings and appointments with precision.
  • Coordinated travel arrangements, ensuring seamless itineraries and efficient logistics.
  • Drafted correspondence and reports, maintaining clarity and professionalism in communications.
  • Streamlined office operations by implementing organizational systems for documents and files.
  • Mentored junior staff on administrative processes, fostering a collaborative team environment.
  • Maintained appropriate filing of personal and professional documentation.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
  • Displayed absolute discretion at handling confidential information.
  • Aided executive in personal tasks such as scheduling appointments or running errands when needed.
  • Served as first point of contact for incoming visitors or phone calls, ensuring prompt responses or directing inquiries appropriately.
  • Coordinated events and functions with attention to detail ensuring successful execution.
  • Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
  • Accomplished project deadlines by assisting with task completion whenever required.
  • Used discretion when handling confidential information.
  • Improved time management of the executive through effective prioritization and organization of tasks.
  • Oversaw personal and professional calendars and coordinated appointments for future events.
  • Facilitated smooth office operations by managing supplies inventory and overseeing maintenance requests.
  • Supported executive in achieving goals by proactively anticipating needs and addressing concerns promptly.
  • Kept detailed track of household and maintenance inventory and schedules.
  • Assisted in the preparation of presentations and reports, contributing to well-informed decision making.
  • Facilitated transportation to and from appointments.
  • Participated in team meetings and staff training sessions.
  • Handled incoming mail, bills and invoices and completed appropriate actions.
  • Enhanced executive productivity by managing complex calendars and scheduling high-level meetings.

Executive Assistant to DACIDS (LTFS)

Min of Defence
01.2010 - 01.2012
  • Served in Min of Defence, (2010-2012) as EA to DACIDS (LTFS) {(Deputy Assistant Chief of Integrated Defence Staff)} for Secretariat and Staff duties of the Air Officer (Air Commodore).
  • Served in Air HQs, New Delhi as PA to ACAS (Fin P) {Assistant Chief of the Air Staff (Financial Planning)} (2018 -2021) for Secretariat and Staff duties of the Air Officer (Air Vice Marshal)
  • Office Administration, Filing, Screening of Phone Calls, Meeting & Conference schedules, arrangement of short notice travels and High Level Meetings with sister services, DRDO, Min of Defence, Foreign Vendors, Government Depts & Bank Officials. Management of Contingency Fund of the Secretariat of Air Officer.
  • Managed planning of organizational social and official events.
  • Directed a team comprising more than 10 individuals at Ministry of Defence and Air Headquarters.
  • Managed personnel assigned to Air Officer’s secretariat and official residence.
  • Scheduled appointments for Air Officer.
  • Management and Detailing of duties of the staff at short notice.
  • Managed leave schedules for subordinates and secretariat staff.
  • Coordinated with multiple government departments for official needs.

Military Pay Clerk

Indian Air Force
12.2001 - 12.2009
  • Commenced service in IAF as Airman within Accounts Branch in 2001.
  • Handled Accounting in premier IAF bases throughout service career. 20 years of experience in Pay accounting, Equipment Accounting, Preparation of Payment Vouchers, TA/DA/LTC Claims, CEA, Non Effective Accounting, Cash Accounts, Preparation and updation of Cash Book, Settlement of Audit Objections, Internal check of inventories, Cash Requisition, Provident Fund of AF personnel of the section/unit.
  • Handled Cash Accounts of Air Headquarters, New Delhi with Cash Requisition of ₹20 Crores per month (2012-2015) comprising of Pay & Allowances, TA/DA, LTC Claims/Advances, Fund, CEA, Transport Allowance, Foreign Exchange Accounting, Audit objections w.r.t AF personnel serving in Air HQs. Maintenance of Cash Book, Ledgers, Accounting documents pertaining to Public Fund of Air HQs. Administered a team of 05 plus individuals in Accounts Section Pan IAF.
  • Experience of 20 years in Pay Accounting (Pay & Allowances), Equipment Accounting, Stores Accounting, Public Fund Accounting, Non Public Fund Accounting, Foreign Exchange Accounting, Statutory Audit, Income Tax, Maintenance of Cash Book and ledgers, Capital & Revenue Budget of IAF, Cost Analysis of IAF.
  • Proficient in implementing accounting and GeM protocols of Govt of India and PSUs.
  • Demonstrated expertise in tender processes aligned with DPM guidelines.

Education

Graduate -

Delhi University

Air Force Accounts Branch Conversion Course -

Indian Air Force

Java JSP Certificate -

Indian Air Force
HQ Training Command, IAF

NBC Indoctrination Course -

Indian Air Force
Air Force School Of NBC Protection

Trade Proficiency Certificate -

Indian Air Force
New Delhi

Retail Team Leader Course - Skill Development & Entrepreneurship

National Institute of Entrepreneurship and Small Business Development
Dehradun

Skills

  • Team leadership
  • Time management
  • Decision-making
  • Complex Problem-solving
  • Verbal and written communication
  • Staff management
  • Task delegation
  • Documentation and reporting
  • Operations management
  • Project management
  • Shift scheduling
  • Schedule preparation
  • Workforce management
  • Computer skills
  • Teamwork and collaboration
  • Problem resolution
  • Effective communication
  • Adaptability and flexibility
  • Positive attitude
  • Attention to detail
  • Multitasking
  • Problem-solving
  • Organizational skills
  • Team development
  • Work Planning and Prioritization
  • MS office
  • Interpersonal relations
  • Schedule management
  • Microsoft Excel
  • Ledger and journal entries
  • Bank reconciliation
  • Data inputting
  • Payment processing
  • Invoice processing
  • Payment reconciliation
  • Cash flow management
  • Audit support
  • Cost accounting
  • Payroll administration
  • Budget forecasting
  • Financial reporting
  • Budget preparation
  • Office management
  • Document management
  • Filing systems
  • Human resources management
  • Employee management
  • Organizational leadership
  • Office administration
  • Mail handling
  • Records management

Hobbies and Interests

Trained & Qualified in NBC Protection (Nuclear, Biological & Chemical Warfare Protection), Sports enthusiast & animal lover., Trekking, Hiking, Camping and outdoor activities.

Awards

Awarded by 9 years Long Service Medal in 2009.

Citation dispatched for CISC commendation on 2014-10-08.

Awarded Bengal & SSM Medal in 2016.

Appreciation Card by Assistant Chief of the Air Staff (Financial Planning) on 2019-10-08 (Air Force Day).

Timeline

Manager (Admin/Accts)

Santushti Shopping Complex (NPF) Air Force Station
04.2022 - Current

Executive Assistant to ACAS(Fin Plg)

Air Headquarters
10.2018 - 12.2021

Executive Assistant to DACIDS (LTFS)

Min of Defence
01.2010 - 01.2012

Military Pay Clerk

Indian Air Force
12.2001 - 12.2009

Graduate -

Delhi University

Air Force Accounts Branch Conversion Course -

Indian Air Force

Java JSP Certificate -

Indian Air Force

NBC Indoctrination Course -

Indian Air Force

Trade Proficiency Certificate -

Indian Air Force

Retail Team Leader Course - Skill Development & Entrepreneurship

National Institute of Entrepreneurship and Small Business Development

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Ajay Rawat