AJI VARUGHESE MULAMOOTTIL
Dubai
Summary
Leads Accounts Payable operations across logistics environments with 9+ years in UAE managing vendor relations, invoice processing, receivables, General Ledger activity and cash flow control to maintain accurate month-end results and on-time payments. Delivers process improvements, internal controls and cost optimization that strengthen compliance, protect working capital and support reliable financial reporting.
Overview
4
4
Languages
10
10
years of professional experience
Work History
Accounts Payable Supervisor
GEOBIS FREIGHT FORWARDING LLC
Dubai
09.2024 - Current
- Managed a team of 8 people including the team in India by setting objectives, performance reviews, training and ensure smooth Month end closing with Bank reconciliation, AP ageing clearing, passing GL entries.
- Maintain Cash flow throughout the month, preparing forecast report and ensuring that all Major vendor payments have been made within the budget.
- Managed end-to-end invoice processing for 200+ vendors, ensuring 100% on-time payment and adherence to company policies and procedures.
- Reduced outstanding vendor balances and streamlined through diligent reconciliation of accounts and resolution of discrepancies.
- Collaborated with cross functional teams to streamline invoice approval process. Also Intercompany invoices management coordinating with different entities and solving discrepancies.
- Took sole responsibility for VAT reconciliation, bank reconciliation, netting payments, forecast AP reports and cash-flow reporting
- Supported various audits, including ICV, internal and external audits, by preparing schedules, reconciliations and documentation for review.
- Implemented new software for AP tools to avoid email approvals and directly flow from system.
- Implemented and maintained rigorous internal controls for invoice validation and approval workflows to mitigate financial and compliance risks.
- Conducted regular meetings with internal and external stakeholders to improve the company's payment cycle and support adherence to budget.
- Collaborated with procurement to negotiate improved payment terms with key vendors, contributing to optimised working capital management.
Accountant
DHL LOGISTICS LLC
Dubai
07.2018 - 08.2024
- Expert in Vendor Management including account creation and modification.
- Managed End to End Invoicing process of Different Trade and Non trade Vendors along with Vendor Reconciliation.
- Profit and Loss account review on fortnight basis to ensure that Provision and accruals are accounted correctly and the GP of shipment is correct.
- Managed Revenue for Major customers, maintaining 98% Invoicing Accuracy.
- Performed periodic Profit & Loss reviews, ensuring 100% data integrity.
- Spearheaded billing automation, reducing manual error rates by 15% and accelerating closing.
- Conducted rigorous month-end account reconciliations and variance analysis to identify discrepancies.
- Matching of Collections from Credit and cash customers within the same day.
- Streamlined Open Accruals for Creditors, resolving discrepancies.
- Spearheaded Petty Cash Management and daily reconciliation, ensuring audit readiness.
- Reconcile bank, credit card, and intercompany accounts, promptly investigating and resolving discrepancies.
Accountant (Regional Team)
ARAMEX EMBRATES LLC
Dubai
01.2017 - 05.2018
- Controlled revenue operations for GCC regional stations, ensuring accurate recording and compliance with internal accounting policies
- Executed SAP General Ledger reconciliations to identify and monitor posting errors, supporting timely resolution and data integrity
- Collaborated with regional station teams to clarify discrepancies in revenue postings and improve the quality of financial data
- Supported month-end and period-end closing activities by reviewing GL entries related to regional revenue operations
Education
Master of Commerce (M.Com) -
MUMBAI UNIVERSITY
Mumbai01-2014
Bachefors - Management (BMS)
MUMBAI UNIVERSITY
01-2012
Skills
- ACCOUNTS PAYABLE
- VENDOR MANAGEMENT
- BANK RECONCILATION
- PETTY CASH MANAGEMENT
- GENERAL LEDGER
- ACCOUNTS RECEIVABLE
- REVENUE RECOGNITION
- TEAM MANAGEMENT
- FINANCIAL PLANNING
- P&L ANALYSIS
- PROCESS AUTOMATION
- KPI MONITORING
- OPERATIONAL PROCESS ENHANCEMENT
- REPORTING & AUDITING
- AX
- CARGOWISE 1
- SAP
- ORACLE
Websites, Portfolios, Profiles
linkedin.com/in/ajivarughese-99480a187
LANGUAGES
ENGLISH
HINDI
MALAYALAM
TAMIL
Accomplishments
- Streamlined workflow by consolidating lengthy processes and redundant documentation by implementing new Software which resulted in more effective and timely completion of AP COD payments.
- Recognized by management for reducing Vendor discrepancies especially for Shipping line and receiving timely invoices..
- Worked directly with senior leadership to develop and administer E-invoicing and New VAT regulation for vendor Management.
Timeline
Accounts Payable Supervisor
GEOBIS FREIGHT FORWARDING LLC
09.2024 - Current
Accountant
DHL LOGISTICS LLC
07.2018 - 08.2024
Accountant (Regional Team)
ARAMEX EMBRATES LLC
01.2017 - 05.2018
Master of Commerce (M.Com) -
MUMBAI UNIVERSITY
Bachefors - Management (BMS)
MUMBAI UNIVERSITY