Ajit Nair

• A part of McCann Worldgroup, Orchestrated successful completion of creative projects for Translation, Trans-creation, Print-Production, Subtitling, and Digital, Audio-Video projects to client's expectations achieving targeted levels of profitability
• Consistently meeting deadlines and ensuring smooth day-to-day operations
• Collaboration with cross-functional teams to manage all aspects of multi-channel digital client projects, contributing to project and workflow efficiencies
• Managed projects from inception to post-release optimization, serving as the primary hub for task circulation and ensuring team adherence to processes and schedules
• Setting client expectations, reporting on meeting those expectations, anticipating future needs, and responding to Client feedbacks
• Prepare detailed Project Proposals for bidding which includes Rates, Resourcing capabilities, duration, process flow & scalability
• Support Senior Management with larger projects
• Coordinating with other production departments (print, digital, broadcast) to produce final deliverables.

Managerial and Functional Responsibilities:

- Led end-to-end project management of translation services for multiple life science clients, ensuring timely delivery and high-quality outcomes.
- Managed both offshore and onshore teams for various NASA accounts, fostering collaboration and efficiency.
- Prepared and presented monthly reports for external and internal stakeholders, including reconciliation, billing, budget, KPI, and QBR data.
- Oversaw project finances exceeding $5 million, driving revenue growth and profitability for the life science division.
- Conducted pricing negotiations to finalize work orders and quotes, optimizing project costs.
- Facilitated regular meetings with the team and shared updates during weekly client calls.
- Participated in organizational training programs, delivering project management training for mid-level resources and onboarding sessions for new hires.
- Ensured timely project delivery by effectively allocating resources based on project requirements.
- Utilized various SDL tools, including World Server, TMS, Trados, and Pasolo, to enhance project execution.
- Provided guidance on complex software localization projects involving audio and video files.
- Improved the SDL CAR system by performing root cause analysis to resolve issues collaboratively with linguistic, DTP, engineering, and testing teams.
- Enhanced project delivery processes by introducing a detailed Material Delivery Sheet (MDS) for client and internal reference.
- Recommended updates to MultiTerm and Translation Memory (TM) while collaborating with language analysts and the translation team.

People Management Responsibilities:
- Led daily stand-up meetings to address project issues, status reports, and team availability and utilization.
- Conducted interviews for new candidates, providing constructive feedback based on evaluations.
- Coordinated cross-utilization of resources based on availability and project needs for onshore and in-house accounts.
- Gathered employee feedback, facilitated one-on-ones, and supported senior leads in performance appraisals.
- Managed conflicts and escalations within onshore and offshore teams to ensure high-quality project deliveries.

• Requirement Analysis: To analyze client requirements and obtain a clear understanding of Technology deliverable.
• Solution Designing: Design and develop the most ideal technology solution as per client requirements. Includes preparing an exhaustive Technology Design Document and obtaining client and stakeholder sign-offs.
• Planning ,Configuration and Scheduling: Maintain a calendar for various projects and schedule activities as per priority.
• Capacity Planning: Inventory control for all technology related equipment.
• Delivery and Timeline: Ensure deliverable for all projects are completed on time.
• Documentation: Maintain appropriate documentation for all projects.
• Crisis Management: Handle crisis effectively and ensure quick and prompt action is taken to ensure business continuity and reduce downtime.
• Procurement: Recommend acquisition of appropriate IT equipment.
• Project Management , IT Strategy, Infrastructure & Operation: Closely work with Senior Management and lead customer from front for solution designing , project management and ensure smooth delivery of project deliverable

• Effective communication with PMs, internal teams and client when required.
• Responsible to handle all project - related administration.
• Responsible for the storage and accurate filing of all assets received and delivered.
• Manage third party vendors as per requirement of the projects scope including selection; create agreements, reviews and approval of vendor invoices.
• Develop and maintain the Project Execution Plan and Change Control System.
• Collate all the information that are required for generation of the reports.
• Preparing estimates and assist PM in preparation of budgets.
• Responsible to create quote/RFQ and send it to the client for approval.
• Attend the Minutes of Meeting and responsible of jotting and distribution among the team members.
• Effective management of the projects.
• Create Risk Management Plan and maintain Risk Register by mapping project specific risks, identify contingency actions to develop and provide solutions to problems.
• Responsible to set up project as determined in Project Management project guidelines including the booking of vendor resources and issuing purchase orders.
• Responsible to maintaining all the internal project documents.
• Responsible of handling all the finances related to the project i.e. (generating the invoice for the work done by different resources/vendors, calculating estimates, forecasting, budgeting and analyzing the Gross margin of the project).
• Develops new and entry level Project Managers through training and coaching opportunities and by creating methodologies, tools, and checklists to improve the project management process.
• Assigns, monitors and measures project team members’ work. Manages team’s compliance with standards, practices and policies.
• Maximizes utilization of team, preparing alternative work for periods without projects and/or billable work for other teams and units

• Researching on varied topics on the internet using various Directories, Conference, LinkedIn etc
• Creating a database of all the companies and their key executives with all details for the company business development team in order to explore new business areas.
• Responsible for providing quality database to sales team members for prospecting and Business Development.
• Working closely with sales team to understand their requirement and level of information and detailing required.
• Reporting and syndicating information based on research.
• Responsible for updating the Industry related news on the company website on a day to day basis.
• Getting the Bid Documents of the respective tender as per the client request

• Interaction with the Vendor Team.
• General Supervision and Job Prioritizing, setting Goals and Targets.
• Allocation of work of the project to the vendors and review the project activities on day to day basis.
• Responsible for maintaining project work schedule and follow up on deliverables among respected vendors.
• Conducting feedback sessions, solving Vendors and Clients queries.
• Responsible for coordinating with different teams within organization for fulfillment of project deliverables.
• Creating a transparent project status, daily tracking and MIS reports to be shared with the Project Manager.
• Creating the Minutes of Meeting of the Team Call and the Client Call.
• Preparing and sending a brief description of the task done with details attached in Microsoft Word as a daily report to the Project Manager via E-mail.
• Client interaction on project deliverables.
• Responsible of handling all the finances related to the project i.e. (generating the invoice for the work done by different resources/vendors, calculating estimates, forecasting, budgeting and analyzing the Gross margin of the project).

• Interaction with the Vendor Teams and negotiating with them on file delivery dates
• General Supervision & Job Prioritizing, setting Goals and Targets.
• Maintaining project work schedule and follow up on deliverables among respected vendors.
• Allocation of work, training of Staff and Vendors on the Project.
• Conducting feedback sessions, solving the Vendors and Staff queries.
• Conducting Quality Checks to meet client accuracy requirements.
• Responsible for the QA/QC of the deliverable files.
• Serving as a Team Leader on special project with small group of employees and overseeing the performance of employees; and other task as assigned.
• Ownership for sizing & vendor co-ordination for project deliverables.
• Responsible for creating a transparent project status, daily tracking and MIS reports to be shared with the Project leader and Project Manager.