AKANKSHA GUPTA

• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Handled confidential and sensitive information with discretion and tact.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Served as a liaison between departments to facilitate effective communication throughout the company.
• Organized and coordinated conferences and monthly meetings.
• Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
• Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
• Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
• Used advanced software to prepare documents, reports, and presentations.
• Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
• Facilitated training and onboarding for incoming office staff.
• Assisted in the development of company policies and procedures, contributing to a more organized work environment.
• Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.

• Oversaw compliance with employment law and regulatory requirements; minimised risks; and protected organisational interests.
• Established robust onboarding procedures, ensuring a smooth integration of new hires into the company.
• Developed HR strategies and initiatives, aligning with the overall business strategy.
• Managed employee relations issues, resolving problems quickly to suit both parties.
• Worked with senior management to assess and prioritise workforce plans and needs.
• Promoted a culture of feedback and continuous improvement, enhancing employee engagement and satisfaction.
• Worked with the legal team on policy issues, compliance concerns, grievances, and employee complaints.
• Analysed HR metrics and reports to inform decision-making and improve HR operations' efficiency.
• Conduct performance reviews, determining suitability for counselling or terminating employment for underperforming staff.
• Supervised staff recruitment, interviewing, selecting, and onboarding.
• Streamlined HR processes through the adoption of technology, increasing departmental productivity and accuracy.
• Administered payroll and benefits schemes, ensuring accurate and timely processing for all staff members.
• Maintain expert knowledge of labour laws and regulations to consistently ensure maximum compliance.

Tools:

• Slack
• Asana
• Active-Collab
• Trello
• DocuSign
• Google Workspace
• Gusto
• Zoho-People

• Handled end-to-end talent acquisition for multiple U.S. corporate offices (Fremont, Dallas, New Jersey, Colorado, etc.) using Job Diva ATS and leading job boards (LinkedIn, Indeed, CareerBuilder).
• Assisted with benefits administration, ensuring accurate enrollment information and timely processing of changes.
• Maintained up-to-date personnel records, safeguarding confidential information and ensuring compliance with employment laws.
• Implemented time-saving HR software systems that streamlined administrative tasks and improved overall department productivity.
• Managed employee relations issues, facilitating open communication and fostering positive workplace environments.
• Evaluated job descriptions regularly to maintain consistency across departments while ensuring accurate reflection of position duties and responsibilities.
• Streamlined the recruitment process for increased efficiency, resulting in a higher number of quality candidates.
• Collaborated with department managers to identify staffing needs and develop strategies for filling open positions.
• Monitored compliance with federal and state employment regulations, ensuring the organization remained up-to-date on necessary policy changes.
• Led the full recruitment cycle – job posting, resume screening, and interview coordination with stakeholders – ensuring timely and quality hires for mid- to senior-level roles.
• Administered seamless U.S. onboarding and offboarding, including offer letter issuance, background checks, and drug testing via third-party agencies (HireRight, Verifications, Quest). Ensured timely completion of new hire documentation (W-4, 401K, I-9, direct deposit), E-Verification, and smooth employee transitions.
• Managed employee benefits programs (healthcare, dental, 401(k), FMLA), and resolved benefits-related queries. Conducted monthly and quarterly compliance audits per client requirements.

Tools:

• BambooHR
• Job Diva.
• HireRight
• Equifax
• Outlook
• LinkedIn
• CareerBuilder
• Indeed