Akanksha Rai

Corporate Governance :-

• Review, draft and amend the constitutional documents, including, Board and Committee Charters
• Compliance of policies and procedures across departments and functions following approved governance norms
• Compilation and management of corporate records (AOI, regulatory filings/disclosures, share register (as applicable), minutes, monthly reports and annual report etc.) and assisting the relevant members of Legal Department in the preparation and execution of the applicable governance framework
• Assisting in the development of the framework for the corporate management
• Assisting in the design and content of the annual report, particularly in the areas on corporate governance and regulatory compliance
• Taking the lead on the development of the annual corporate governance report
• Liaise and coordinate with Securities Exchange, Securities and Commodity Authority as well as all relevant government authorities to remain up to date with all legal requirements and regulations and share such information with the Board Secretary and (if applicable) the wider Legal Department in a timely manner
• Contribution to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction
• Lead and support on various integration projects from a governance perspective.

Board Secretariat :-

• Holding committee positions as may be designated by the Board committees or management
• Supporting the Chief Legal Officer and Board Secretary in all aspects related to the administration (a) coordination and review of all relevant materials and submissions to relevant governing body; (b) record minutes of meeting and adequately summarizing the discussions and resolutions made in such meetings; (c) draft resolutions of all decisions made; (d) acted as a custodian of board meeting records, including any records of disclosures, related party transactions, insiders and conflicts of interest, and issuing confirmations/extracts of decisions as and when needed; (e) preparation of all materials relating to general assembly meetings; (f) prepare, present and assist with the conduct of induction sessions for all existing, as well as new, board members; (g) organize all meetings and required technical facilities as requested by the Chief Legal Officer; (h) manage a tracker of all open action items and diligently follow up with the relevant team members on the respective open items; and (i) Prepare and assist in the delivery of corporate governance-related training including Board directed inductions and other training sessions
• Assist with key Secretariat projects as required each year, ensuring a relentless focus on simplicity, agility, and strong risk management and governance practices
• Contribute to the establishment of internal Secretariat procedures, guidelines and templates
• Assist in identifying, analyzing and reporting on the regulatory developments and best practice
• Assist the relevant members of the Legal Department to partner with the business functions in order to assist with strengthening governance practices
• Develop, manage and, working with other members of the legal team, keep up to date a system to capture key corporate information across all group entities (entity names, shareholdings, constitutional documents, board memberships, authorities granted, other relevant corporate information).

Documentation and Reports :-

• Lead and deliver the corporate governance report
• Support with preparation of sustainability reports
• Support with the preparation of annual reporting to auditors
• Assist in the preparation of timely and accurate statements and reports to meet SCA, board, functional requirements, policies, and quality standards.

Liaise with Authorities :-

• Define and deliver the annual corporate governance scorecard
• Develop, build and maintain strong relationships with the business to further enhance corporate governance practices across the Group
• Support with corporate initiatives as directed by the Chief Legal Officer from time to time
• Coach and support colleagues in developing new skills
• Identify individual, team and departmental capability needs for both future and current
• Assist the Chief Legal Officer and Board Secretary with any other related activities as directed from time to time.