AKANSHA SAXENA
Executive Assistant/ Project Associate/ MIS Analyst
Gurugram
Summary
Organized, dedicated and ambitious professional Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
9
9
years of professional experience
4
4
years of post-secondary education
Work History
EXECUTIVE ASSISTANT TO DIRECTOR & CEO
LIFELONG MEDITECH PVT LTD
09.2022 - Current
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Developed and maintained automated alert systems for important deadlines.
- Facilitated training and onboarding for incoming office staff.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Coordinated events and worked on ad hoc projects.
- Worked with senior management to initiate new projects and assist in various processes.
- Volunteered to help with special projects of varying degrees of complexity.
MANAGER – ASSOCIATE PROJECT
DHABRIYA POLYWOOD LIMITED
10.2021 - 05.2022
- Implemented innovative marketing campaigns that boosted brand awareness and generated significant sales leads.
- Optimized resource allocation by conducting regular performance evaluations and providing personalized coaching for staff development.
- Reduced operational costs through comprehensive process improvement initiatives and resource management.
- Launched new products and services with thorough market research, leading to increased revenue growth.
- Enhanced customer satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.
- Streamlined workflows by identifying bottlenecks in existing systems and implementing appropriate solutions.
- Built high-performing teams through effective recruitment, onboarding, and talent development initiatives.
- Cross-trained existing employees to maximize team agility and performance.
PROJECT SUPPORT ASSOCIATE
HERO MOTOCORP LIMITED
11.2020 - 09.2021
- Enhanced project efficiency by streamlining communication between team member and department head.
- Assisted in coordinating training programs for new hires or team members transitioning into different roles within the organization.
- Played an instrumental role in enhancing overall productivity levels within the organization through steadfast commitment to project support responsibilities.
- Assisted in resource allocation decisions by evaluating team member skills, availability, and workload capacity.
- Ensured prompt resolution of issues or obstacles encountered during the project lifecycle by escalating concerns to appropriate teams when necessary.
- Assisted in developing project plans, ensuring alignment with overall objectives and goals.
- Maintained accurate budget tracking records for multiple projects, assisting in cost control measures.
- Supported project managers in achieving timely completion of milestones through diligent tracking and reporting.
- Collaborated closely with cross-functional teams to facilitate smooth execution of projects.
- Monitored project progress, identified risks and took corrective action as needed.
- Tracked project and team member performance to quickly intervene in the progress.
- Reported regularly to managers on project budget, progress, and problems.
EXECUTIVE ASSISTANT TO CHAIRMAN CUM HR/ADMIN MANAGER
DHABRIYA POLYWOOD LIMITED
04.2015 - 10.2020
- Managing the schedules and communications of key executives in their company and assistance to family Directors of the company.
- Drafting minutes, Scheduling meetings, Email, calendar and diary management, Travel Management, Event Management
- To conduct research/ analysis as directed by the Chairman.
- Creation of budgets and getting it approved for various departments.
- Travel arrangement involves Flight booking, Visa services, Hotels, Transport arrangements at effective costing along with itinerary preparation, correspondence, and prioritizing emails for the Chairman
- Handling and leading basic office team.
- Organizing employee engagement programs.
- Hiring and retaining talent for the organization at the right cost
- Helping in making the payroll of the company
- Oversee day to day administration, Inventory and Housekeeping management.
- Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
- Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
AUDIT & ACCOUNTS EXECUTIVE
A KHANDELWAL & CO. CHARTERED ACCOUNTANTS
- Computed taxes owed by applying prescribed rates, laws, and regulations, Maintained integrity of general ledger, including chart of accounts, Provided journal entries and performed accounting on accrual basis, Audited client financial records to determine tax liability, Examined accounts and records and computed tax returns according to prescribed rates, laws and regulations, FBT Computation, Verification and Maintenance of Fixed Assets Register, Finalization of Balance Sheet, Ledger Scrutiny, Debtors Ageing, Purchase/Sales Vouching, Journal Vouching, Bank Audits, Bank Reconciliation & Inter group reconciliation, Computation of Taxes liability and their maintenance.
ACCOUNTS & AUDIT ASSISTANT
SHAILESH VISHESH & CO. CHARTERED ACCOUNTANTS
- Handled Internal Audit & Statutory Audit of listed companies and PSU’s, Fixed Assets Verification, Purchase/Sales Vouching, Journal Vouching, Bank Audits, Ledger Scrutiny, Vouching of Companies, Doing Accounting & Auditing of Financial Statements, FAR verification, and maintenance of various listed companies.
Education
Master of Commerce -
PPN PG COLLEGE, CSJM UNIVERSITY
04.2009 - 05.2011
Senior Secondary -
KENDRIYA VIDYALAYA CANTT
04.2005 - 05.2006
Post Graduate Program in Data Analytics -
Certified Data Analyst
West Lafayette, Indiana 02.2022 - 12.2022
Skills
Leadership
Multi-Tasking
Time Management
Quick Learner
Negotiation skills
Cross-functional collaborations
Visitor management
Administrative Support
Executive Support
Information confidentiality
Mail Management
Schedule & calendar planning
Travel Coordination
Strong Problem Solver
Advanced MS Office Suite
Teamwork and Collaboration
Adaptability and Flexibility
Organizational Skills
Strategic planning
State
Haryana
Zip
India
City
Gurugram
Children
2 boys
Personal Information
- Date of Birth: 12/28/88
- Marital Status: Married
Timeline
EXECUTIVE ASSISTANT TO DIRECTOR & CEO
LIFELONG MEDITECH PVT LTD
09.2022 - Current
Post Graduate Program in Data Analytics -
Certified Data Analyst
02.2022 - 12.2022
MANAGER – ASSOCIATE PROJECT
DHABRIYA POLYWOOD LIMITED
10.2021 - 05.2022
PROJECT SUPPORT ASSOCIATE
HERO MOTOCORP LIMITED
11.2020 - 09.2021
EXECUTIVE ASSISTANT TO CHAIRMAN CUM HR/ADMIN MANAGER
DHABRIYA POLYWOOD LIMITED
04.2015 - 10.2020
Master of Commerce -
PPN PG COLLEGE, CSJM UNIVERSITY
04.2009 - 05.2011
Senior Secondary -
KENDRIYA VIDYALAYA CANTT
04.2005 - 05.2006
AUDIT & ACCOUNTS EXECUTIVE
A KHANDELWAL & CO. CHARTERED ACCOUNTANTS
ACCOUNTS & AUDIT ASSISTANT
SHAILESH VISHESH & CO. CHARTERED ACCOUNTANTS