Akhilesh Sarma Panthula

Subject Matter Expert

Eurofins 2019– Present

Change Management

• Led restructuring projects for ELE and BU, aligning them with corporate objectives and ensuring compliance.
• Ensured smooth coordination between legal and finance teams, resulting in the timely preparation of necessary documentation and obtaining approvals.
• Evaluated engagement levels with organizational changes by analyzing stakeholder data.
• Developed internal documentation and implemented best practices for change management.

Internal Audit Support:

• Conducted thorough internal audits, enforcing adherence to Company policy on Budget and revenue recognition processes.
• Developed and implemented audit plans, conducting substantive tests and assessing controls to validate revenue accuracy.
• Prepared in-depth audit reports that summarized findings, conclusions, and actionable recommendations to enhance revenue recognition processes.
• Managed compliance with revenue recognition policies while accurately reflecting audit results on financial statements.

Time Sheet Administration:

• Effectively administered time sheet processes through the utilization of Orange HRM, ensuring adherence to company standards and meeting all required deadlines.
• Efficiently resolved and provided user support for time sheet-related issues by managing ticket assignments in ServiceNow.
• Resolved issues related to time sheet submissions and approvals through portal management, enhancing user experience and workflow efficiency.
• Managed project portal to enhance time tracking and reporting for project-based tasks.
• Provided technical support to Orange HRM and portal users, resolving password reset issues and troubleshooting system problems to minimize downtime and optimize performance.

Procurement & Vendor Management:

• Managed P2P processes encompassing requisitioning, sourcing, and invoicing via Coupa.
• Negotiated supplier contracts and ensured adherence.
• Effectively managed vendor communications and purchase order modifications.
• Managed invoice processing and vendor statement reconciliation.
• Processed and approved PR's request forms in the Coupa portal, while utilizing DE-PR web portal access to streamline invoice and PR request approvals in Coupa.
• Cultivated relationships with vendors, successfully negotiating favorable terms and pricing resulting in substantial cost savings.
• Conducted market research and analysis to identify potential suppliers for sourcing raw materials and services that met quality and budgetary requirements.
• Managed RFQ processes, evaluating proposals and selecting optimal suppliers to optimize procurement outcomes.
• Negotiated contracts and terms with suppliers to achieve cost-effective solutions while ensuring adherence to delivery schedules and contractual obligations, minimizing risks.
• Drafting and reviewing contractual agreements to ensure compliance with legal and regulatory requirements.
• Implemented inventory control strategies and systems to optimize storage space and ensure availability of critical supplies.

Financial Reporting:

• Managed month-end and year-end closing procedures, ensuring accurate financial reporting through the reconciliation of general ledger accounts.
• Processed accruals, prepayments, and adjusting entries in Microsoft Dynamics GP to ensure precise financial reporting in adherence to accounting standards.
• Provided accurate and timely balance sheet data and reconciliations to support the preparation of financial statements for each legal entity..

Accounts Payable:

• SAP and C systems were used to efficiently process global-based purchase orders (POs), non-POs, and credit note invoices.
• Managed supplier invoices via SAP Ariba with meticulous attention to detail, overseeing catalog items and direct invoices.
• Conducted rigorous daily checks on duplicate invoices, ensuring accurate tracking and timely resolutions.
• Expertly corrected tax codes in invoices within the Coupa system, guaranteeing strict adherence to tax compliance standards.
• Managed daily operations of the Service now, promptly resolving aged tickets and effectively allocating work among team members.
• Collaborated with team leader to share daily sample audit reports, showcasing dedication to quality assurance and transparency.

Accounts Receivable:

• Conducted three monthly COUPA reconciliations, executing accurate account audits as part of ongoing project responsibilities.
• Daily performed meticulous attention to detail tasks included vendor reconciliation and statement reconciliation.
• Managed monthly statement reconciliations and proactive invoice follow-ups to maintain accuracy in vendor accounts.
• Ensured accuracy in vendor accounts through monthly statement reconciliations and proactive follow-ups on invoices with stakeholders.
• Monitored and promptly responded to daily vendor mailbox query emails, fostering robust supplier relationships and optimizing communication channels.

Process Improvement:

• Implemented process improvement initiatives.
• Suggested innovative solutions and offered valuable input for process enhancement.
• Successfully executed multiple projects aimed at improving productivity and streamlining operations

Additional Responsibilities:

• Delivered effective training and mentorship to onboard new team members.
• Collaborated with internal departments to streamline and synchronize processes and workflow management.
• Assisted in the implementation of new financial software and tools.
• Updated vendor performance and created Standard Operating Procedures (SPOs) along with Service Level Agreements (SLAs)
• Created workforce reports for management review and strategic planning.