ALTAF MAJID SHAIKH
Facility Manager
Hubli,KA
Summary
Dynamic Administration Manager with over 15 years of experience in facility and estate management across educational institutions. Proven track record in enhancing operational efficiency, including developing comprehensive security protocols and optimizing administrative systems. Successfully managed admissions and oversaw maintenance operations, achieving significant improvements in safety and functionality. Adept at fostering relationships with staff and community groups. Prepared to leverage expertise in administration to contribute effectively in a new role.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Facility Manager (Head of Facility, Transport and Safety & Security)
DPS-Monarch International School
Wukair
06.2022 - 05.2025
- Directed maintenance, custodial, and groundskeeping operations for high school facilities.
- Managed site budgets and asset lifecycles while implementing a preventive maintenance program.
- Developed and enforced security strategies and safety policies to ensure compliance.
- Oversaw security personnel and managed alarm systems as primary emergency response coordinator.
- Recruited and trained maintenance and security staff, maintaining compliance with regulations.
- Led contract negotiations with external suppliers to ensure cost-effective procurement.
- Coordinated facility scheduling for classes and events, optimizing usage of resources.
- Organized major school functions, serving as key operational contact for stakeholders.
- Oversee the day-to-day operations of the office, including managing and restocking office supplies, and ensuring equipment is maintained.
- Managed facility maintenance schedules and ensured compliance with safety regulations.
- Supervised team in daily operations and coordinated service requests efficiently.
Estate Manager
MIT, Maeer's Vishwashanti Gurukul Residential School & Junior College
Pandharpur
09.2018 - 02.2022
- Directed campus maintenance, housekeeping, and construction projects to uphold high standards for facilities.
- Ensured compliance with safety regulations for critical infrastructure through regular inspections.
- Established efficient material handling systems to optimize resource management and reduce consumption.
- Managed full-cycle School Admissions process, enhancing lead generation and conversion efforts.
- Managed daily operations of residential facilities and grounds.
- Supervised housekeeping and janitorial staff for cleanliness standards.
- Ensured compliance with safety regulations and policies.
- Coordinated between Principals, Head Office, vendors, and maintenance teams to ensure smooth operations.
Administrative In charge/Exe. Secretary
Modern International School
Al-Ahsa
02.2004 - 08.2017
- Reported directly to Principal and Saudi Director, contributing to Senior Leadership Team meetings.
- Guided change management initiatives aligned with school’s strategic development plan.
- Managed all school finances, overseeing budgetary information and cash handling procedures.
- Processed invoices, statements, and payments for goods and services efficiently.
- Ordered and processed necessary supplies while ensuring compliance with inventory regulations.
- Maintained fixed asset register and managed disposal of redundant equipment.
Secretary/Admin Assistant
Pad. Dr. D. Y. Patil College of Ayurved & Research Centre
Pune
12.2000 - 02.2004
- Managed comprehensive administration of Ayurved College Hospital and affiliated University.
- Handled confidential documents, serving as key correspondent with Ministry of Education.
- Directed payroll for teaching and non-teaching staff, overseeing fee collection and purchasing.
- Supervised daily academic activities, including admissions and student support services.
- Managed daily office operations and maintained organized filing systems.
- Coordinated appointment schedules for faculty and students efficiently.
- Communicated effectively with students, faculty, and external stakeholders.
- Facilitated communication between departments to ensure smooth operations.
Education
B.Ed. -
Singhania University
Rajasthan01.2024
M.A. - English Literature
Mahatma Gandhi University
Meghalaya, India01.2014
M.B.A - Business Administration
K.S.B.M.
Mumbai, India01.2011
B.A. - English Literature
L.B.S. College
Shivaji University, India01.1998
H.S.C. -
Maharashtra State Board
Satara03.1995
S.S.C. -
Maharashtra State Board
Satara03.1993
Skills
- Administrative expertise
- Vendor negotiation
- Budget management
- Facility and transport coordination
- Safety and security management
- Catering and event coordination
- Inventory oversight
- Procurement tactics
- Time efficiency
- Multitasking skills
- Communication proficiency
- Leadership qualities
- Performance metrics evaluation
- Adaptability in dynamic environments
- Teamwork collaboration
- Organizational efficiency
- Soft Service Management
- Event Management
- Housekeeping standards compliance
- Strategic operational planning
- Training initiatives development
- Customer service excellence strategies
Certification
NEBOSH, International General Certificate in Health & Safety at work, 2025, Result awaited
Spouse - Education
B.Sc., B.Ed.
Languages
- English
- Hindi
- Marathi (Spoken, Read & Written)
- Arabic & Urdu (Spoken & Read)
References
- Ms. Meenal Bakshi, Principal/DPS Monarch International School, Qatar, +974-50697333
- Ms. Madhu Uppal, Vice-Principal/DPS Monarch International School, Qatar, +974-50190955
- Mr. Shashi Patra, Sr Manager Facilities/DPS Modern Indian School, Qatar, +974-55861807
- Mr. Sujithkumar, Vice-Principal/Shantiniketan Indian School, Qatar, +974-31077206
- Mr. Shivaji Gawali, Principal/MIT Vishwashanti Residential School, India, +91-9890546671
- Mr. Raza-ur-Rashid, Principal/Modern International School, Al Ahsa, K.S.A, +966-559905521
Contact
+91-9730811402, +974-74089045, arshaltaf@gmail.com, altafmshaikh1402@gmail.com
Personal Information
- Passport Number: S 0453731
- Number of Children: 2
- Date of Birth: 02/14/77
- Nationality: Indian
- Driving License: Qatar, Saudi Arabia, India
- Marital Status: Married
Accomplishments
Dr. S. Radhakrishnan Outstanding Administrative Award, 2017, For Outstanding Individual Achievement and Distinguished Services in the field of Administration On the occasion of 10th International Conference, 09/06/17
Timeline
Facility Manager (Head of Facility, Transport and Safety & Security)
DPS-Monarch International School
06.2022 - 05.2025
Estate Manager
MIT, Maeer's Vishwashanti Gurukul Residential School & Junior College
09.2018 - 02.2022
Administrative In charge/Exe. Secretary
Modern International School
02.2004 - 08.2017
Secretary/Admin Assistant
Pad. Dr. D. Y. Patil College of Ayurved & Research Centre
12.2000 - 02.2004
B.Ed. -
Singhania University
M.A. - English Literature
Mahatma Gandhi University
M.B.A - Business Administration
K.S.B.M.
B.A. - English Literature
L.B.S. College
H.S.C. -
Maharashtra State Board
S.S.C. -
Maharashtra State Board