Summary
Overview
Work History
Education
Skills
Accomplishments
Work Availability
English, Hindi, Bengali and Assamese.
Timeline
AMBAR GUPTA

AMBAR GUPTA

Administration And Facilities Professional
Delhi,H No. O-56, 2nd Floor, Sriniwaspuri, New Delhi

Summary

Accomplished Facilities professional offering 15 years of experience in IT and ITES 24/7 environments, negotiating and evaluating various contracts, well versed in real estate transactions, investigating issues and maintaining customer relationships, expert in purchase negotiations for procurement of IT and non IT Goods, establishing policies and setting budgets, effective at managing all financial activities. Collaborative with dedication to partnering with coworkers to promote engaged, empowering work culture. Documented strengths in building and maintaining relationships with diverse range of stakeholders in dynamic, fast-paced settings with decisive nature necessary to manage independent work. Diplomatic in resolving internal and external clients issues to maximum satisfaction.

Ready to offer exceptional leadership and planning abilities to take on new role with demonstrated expertise in cultivating and managing exceptional teams to meet and exceed demanding targets.

Overview

4
4
Languages
5
5
years of post-secondary education
16
16
years of professional experience

Work History

Administration Manager

Exela Technologies
New Delhi, Delhi
08.2012 - Current
  • Evaluated suppliers by assessing quality, timeliness and compliance of deliveries to maintain tight cost controls and maximize business operational efficiency.
  • Achieved 100% completion rate on all assignments without loss of materials and assets, demonstrating innovative and practical problem-solving skills in high-stress environment.
  • Directed staff of 10 personnel and managed budget totaling $ 592430.00 annually.
  • Utilized exemplary negotiation skills to obtain service level agreements and assure quality standards.
  • Maintained and repaired facilities, equipment and tools to achieve operational readiness, safety and cleanliness.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.
  • Created plans and communicated deadlines to ensure projects were completed on time.
  • Identified issues, analyzed information and provided solutions to problems.
  • Developed and implemented performance improvement strategies and plans to promote continuous improvement.

Assistant Manager

Dorling Kindersley India Pvt. Ltd.
Noida, Uttar Pradesh
05.2011 - 07.2012
  • Verified inventory counts remained within monthly tolerance levels and compiled financial data in compliance with budget.
  • Performed routine and comprehensive custodial maintenance of assigned facilities in alignment with specifications.
  • Established and developed highly efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement.
  • Formulated and implemented Office Emergency Procedures like Evacuation Policies and Periodic Fire evacuation Drills by forming Emergency response team and fire marshals; ensured strict conformance to quality and industry standards of Physical and Electronic Security.
  • Facilitated in setting up new Fire Fighting System FM-200 as per ISA standards, dedicated to Data Centre safety which was appreciated by Management in United Kingdom and implemented across group companies.

Sr. Specialist

Macmillan India Limited
Delhi and Noida, Delhi NCR
05.2007 - 04.2011
  • Managed and supported business continuity 24*7 to satisfaction of internal and external customers as per SLA's.
  • Successfully carried out Root cause analysis for breakdowns and formulated optimum solutions for all power utilities.
  • Complete office set up at SEZ, Noida in year 2009 and setting up complete administrative, transport, facility management at site and basic infrastructure required for smooth operation of Business Unit.
  • Reduced operational cost by 20% ensuring timely Planned Preventive Maintenance of DG Sets, Air Conditioning, UPS, Access Control System, CCTV and EPABX.
  • Was actively involved in documentation and obtaining IEC ISMS 27001/2005 certification for Business Unit in six months' time while obtaining certification of Certified Internal Auditor.

Office in Charge

Scholastic India Pvt. Ltd
Chandigarh, Chandigarh
11.2005 - 03.2007
  • Supported in spearheading entire array of administrative, transport, facility management and administrative procurement functions in organization's branch office in Chandigarh.
  • Reduced logistics expenses by implementing innovative methods of engaging vendors and introducing definite business volumes but with reduced cost.
  • Handling about INR500K on daily basis as result of outcomes of successful Book Fairs in schools.
  • Assigning duties to Book Fair assistants, managing and allocating them with proper juggling thereby reducing cost and ensuring optimum utilization of resources.

Admin Officer

Black Magic Motion Pictures Pvt. Ltd
Kolkata, West bengal
01.2004 - 01.2005
  • Entire gamut of administration including duty allocation, man management, procurement, logistics and maintenance of fixed Assets.

Education

Diploma - Workplace Safety And Health

Alison, Online Learning
05.2020 - 05.2020

Principles of Occupational Health And Safety Management Systems. - Occupational Health And Safety Management Systems

Alison, Online Learning
05.2020 - 05.2020

MBA - Operations Management

Sikkim Manipal University, Gangtok
01.2011 - 01.2013

B.Com - Commerce

Dibrugarh University, Dibrugarh, Assam
01.1992 - 01.1995

Skills

Facility Management

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Accomplishments

  • During the current COVID19 pandemic period, applied my relationship management and negotiation skills again and achieved success in obtaining a 25% waiver in office premises rent for the period April – July,2020 and a 25% waiver on Common Area Maintenance charges (CAM) for April and May,2020.
  • Year 2017 - Saved INR 2000K negotiating with Vendors for shifting of VRF AC's, Access Control System, UPS and systems and reinstallation at New Site. Negotiated with Landlord for a 15days rent free period after final movement.
  • Liaised effectively with the Dept. of Trade and Taxes in securing Input Tax Credit refunds of INR1400K in August, 2018, 2300K in March, 2019, 2300K in June, 2019 and 2900K in June, 2020.
  • Recovered security Deposit of the previous Facility in the year 2017 with the Landlord by maintaining a healthy relationship throughout the stay which otherwise proves to be a daunting task, appreciated by the Management as Legal action was already being considered because of delay.
  • Year 2012 - Identified and submitted details of a new furnished facility directly with a Property owner for temporary office, which resulted in saving on brokerage of INR 900K.
  • Formulated and implemented Office Emergency Procedures like Evacuation Policies and Periodic Fire evacuation Drills by forming Emergency response team and fire marshals; ensured strict conformance to quality and industry standards of Physical and Electronic Security.
  • Year 2009-10, essayed a stellar role in savings of INR 2040K in the on operational expenditures per year by effective controls and checks including INR 1050K by renegotiating the terms and condition of existing Transport Agreement.

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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English, Hindi, Bengali and Assamese.

Fluent in all the languages in all the three forms namely - reading, writing and spoken.

Timeline

Alison - Diploma, Workplace Safety And Health
05.2020 - 05.2020
Alison - Principles of Occupational Health And Safety Management Systems., Occupational Health And Safety Management Systems
05.2020 - 05.2020
Administration Manager - Exela Technologies
08.2012 - Current
Assistant Manager - Dorling Kindersley India Pvt. Ltd.
05.2011 - 07.2012
Sikkim Manipal University - MBA, Operations Management
01.2011 - 01.2013
Sr. Specialist - Macmillan India Limited
05.2007 - 04.2011
Office in Charge - Scholastic India Pvt. Ltd
11.2005 - 03.2007
Admin Officer - Black Magic Motion Pictures Pvt. Ltd
01.2004 - 01.2005
Dibrugarh University - B.Com, Commerce
01.1992 - 01.1995
AMBAR GUPTAAdministration And Facilities Professional