Amish Patel

• Executive assistance to Pune Center head, VP Global Finance Centre of Excellence
• Manage and maintain executives' schedules, appointments, and travel arrangements
• Looking into administrative functions for finance BU of 300 plus employees
• Support the business leader with different administrative processes and tools
• Provide a broad range of administrative support to members of the India Senior Leadership along with their direct reports
• Working collaboratively with internal and external teams to ensure successful project outcomes
• Assistance demanded from any of the ED's or VP's from respective groups
• Concur Billing & Procurement
• All-day to day Support & Logistic
• Admin for Global Finance Business Unit
• Expense management for Senior Leadership
• Responsible to arrange travel, coordinating with an agent & to list down agenda of the visit
• Handle HR related administrative tasks including time on-boarding & off-boarding activities, organization change requests, rewards and recognition forms, organization chart updates, emergency lists
• Handling all the foreign delegates and clients
• Coordinating in the VISA process for all the employees and preparing their itinerary, coordination for accommodation & pickup drop & other logistic part
• Procurements & raising of PO in E-purchase
• Provide associated consolidated latest estimates on the current annual budget for Travel and Learning & Development budgets
• Budget Analysis & Budget Monitoring
• Work within a busy office environment and support all teams in order to ensure the smooth running of day-to-day activities
• Organize and coordinate internal & external events, off-site, Town halls & Leadership connects
• Team building events, Conferences, etc..
• Organizes and coordinates the Outreach and External relations initiatives
• Employee Relations, executing engagement activities, grievances, R&R, employee communication.
• First Invoice Review: Reconcile, review and process invoices through automated systems and oracle to match invoices with the client signed sales orders using Salesforce for the compliance of SOX.
• Verify prices, payment terms and prepare shortage/excess report that are credit memo or rebills to client.
• Monthly Reporting of Quality Data for all the teams within OTI which is drilled down to associate as well as Error Type.
• Monthly Deep Dive Sessions with the BU Counterparts to understand the operational & technical issues and then work on resolving the same with the relevant stakeholders.

Ø Operations & Administration Support:

· Assisted Sr. Director & Director of Finance with calendar management schedule & coordinate meetings, appointments.

· Handling all the foreign delegates and clients. Interaction and coordination with them.

· Coordinating in VISA process for all the employees and preparing their itinerary, making all the hotel reservations required for employees traveling.

· Assisting in creation, periodic review and amendments of Facility and Admin policies based on regional inputs for current and future business needs.

· Co-ordination for Office Support Services such as Cafeteria, Security, Effective management of support staff (office, pantry & housekeeping)

· Purchasing and maintaining office supply inventories and being careful to adhere to budgeting practices.

· Requisitions of stationary, visiting cards and maintenance of office equipment's.

· Coordinating in house training activities and track training sessions.

· Work within a busy office environment and support all teams in order to ensure the smooth running of day-to-day activities.

· Handling all the events like Annual Days of the company, festival celebrations, Company movies, parties, picnics, etc.

· Submission of expense report in Concur tool & handling Petty cash.

Access Card Management & coordination with IT to get an asset for Team member

Ø HR & Payroll co-ordination:

· Coordination for new hire associate orientation, tours of facility, and ensures accurate completion of New Hire paperwork.

· Payroll processing for all contract employees & all allowance calculation for all employees.

· Working with Payroll for validation of Onetime payments, yearend tax validation of employee.

· Employee Relations, executing engagement activities, grievances, R&R, employee communication.

· Serve as a key contact for all on-boarding& off boarding documentation.

· Serve as key contact person for HR administration, & payroll employees.

Ø Finance Support Shared service:

· Looking into administrative functions for finance BU of 200 plus employees.

· All manual payment quality checking & improving process for error free payments.

· Handling Vendor Payment processing with Finance Team

· Audit of all Concur expense & reporting.

· US manual payment quality checking & authorization.

· Manage confidential business matters, internal communications, and files with a high-level of discretion