AMIT KALE

• Monitor & control end to end logistics activities to ensure smooth execution of the Export & Import shipment.
• Monitoring Warehouse operations with inventory, reviewing order schedules, material readiness and making advance & Strategic Planning of export shipments as per customer shipping Instructions & compliance.
• Monitoring & arranging Import Shipments as per Purchase & marketing requirements.
• Ensuring error free pre & post shipments documents.
• Adhere to Statutory Compliances (Customs, RBI, Narcotics, FDA etc).
• Adhere to Customer Compliances (Certificate of Origin, Inspection, Legalisation etc).
• Analyzing available information and evaluating results to choose the best solution and solve problems.
• Co-ordinate with cross functional teams and external Agencies.
• Resolving queries related to Duty drawback & RODTEP benefits.
• Timely assistance to team members for smooth execution of shipments by providing result-oriented solutions to the various difficulties related to Shipments.
• Exploring new alternatives, if required with respect to Sea Carriers, Airlines and Air & Sea freight and transpost cost negotiation without compromising the service level. Optimum space utilization, (Sea-Container as well in Air-ULD shipments), to save freight.
• Evaluating & controlling miscellaneous expenses (Transportation / Detention / Demurrage etc.).
• To explore more suitable options by evaluating freight as well as transport cost for shipment through various ports.
• Timely escalate / highlight the concerns (Shortfall / Delays) to the respective marketing team & Director.
• Recommending reliable service providers & handling CHA, freight forwarders, Transporters & warehouse contracts.
• Insurance cover & claim.
• Create internal SOP for logistic activities.
• Quality Compliance - Conducting all seasons end to end Transport study as per QC & QA requirement. Maintain required temperature for cold chain shipments and ensure the same will be maintained throughout transit.
• Developing constructive and cooperative working relationships with team members. Ensure the delegation of work among all team members to accomplish tasks within time limits.
• Providing guidance and direction to team members, including setting performance standards and monitoring performance. Managed and motivated employees to be productive and engaged in work.
• Accomplished multiple tasks within established timeframes. Maximized performance by monitoring daily activities and mentoring team members. Encouraging and building mutual trust, respect, and cooperation among team members.
• Enhanced customer satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.
• Achievements : Initiated submission of required documents & leading AEO Tier-2 project.

• Develop and implement export strategies to maximize profits and minimize costs.
• Assistance to team members in complex shipments and solving day-to-day challenges related to Export/Import.
• Improvisation in Export/Import documentation and process.
• People management and Team building.
• Establish relationships with international buyers, vendors, and external agencies.
• Cross-functional support for sales and organization growth.
• Negotiate shipping contracts and freight forwarding agreements.
• SOP preparation and ensure compliance.
• Develop and maintain export database, records, and reports.
• Timely respond to customer inquiries and complaints.

• Once we receive buyer’s purchase order for API and order placed to API manufacturer by the BD team, both order terms & conditions has to be checked, reviewed and to be entered in System.
• Check whether ECGC credit limit is available. If not apply for enhancement immediately if payment is on credit after discussing with the BD team.
• Send GST 0.1% Declaration to manufacturers on placement of order against their GST payment condition.
• Once we receive Pre-Shipment COA, Label & Packing list, send it to the Buyer for approval after consulting BD Person.
• Once we get buyer approval, get the drum photos with label from Manufacturer and verify COA batch details with drum label. Check NEUTRAL/ORIGINAL Label properly. Also check proper packing in monsoon whether all drums are Shrink Wrapped.
• Share freight enquiry with all Forwarders and after negotiating freight, get vessel schedule/ flight availability information.
• Get local transport charges from transporters if local transportation cost is in our account & provide delivery address along with contact details of transporter to manufacturer.
• Once material dispatch from manufacturer, prepare insurance invoice on the same day of dispatch on receipt of INVOICE and email the same to Accounts for generating insurance policy of shipment.
• Co-ordinate with freight forwarder for Cargo status and get prepared Pre-Shipment Documents for filing shipping bill. Once receive cargo at warehouse, co-ordinate further for custom clearance.
• Arrange Buyer’s approval on all the post Shipment Document before shipment.
• On receipt of BL/AWB, send shipment advise along with all post shipment documents to buyer and original post shipment docs submission to accounts for lodgement to send original docs to customer through Bank.
• Get confirmation from the buyer on receipt of cargo in good condition once the cargo reaches at final destination.
• Send Proof of export of the shipment to respective manufacturers against 0.1% GST declaration on completion of order within 90 Days from the shipment executed as per norms.

• Led branch operations for Aditya Birla finance Pan India Emailing process (Central Email Desk) and Bajaj FinServ Calling collection process with regulatory standards and company policies.
• Developed and implemented strategic plans to drive customer satisfaction and retention.
• Mentored and trained staff on operational best practices and customer service excellence.

Monitor & control end to end logistic activities to ensure smooth execution of the shipment.

• Stock review.
• Ensuring error free documents.
• Compliance of Customer Shipping Instructions.
• Direct assistance in complex shipments (Temp / DG). DG/Temperature shipments to offline destinations. Explore options such as trans-shipment through nearby destinations or executing as non temp DG by using passive packaging system.
• Analyzing available information and evaluating results to choose the best solution and solve problems.

Ensure the OTIF initiatives are followed through daily monitoring of shipments and business requirements so that OTIF is achieved.

• Timely assistance to team members for smooth execution of shipments by providing result-oriented solutions to the various difficulties.
• Co-ordinate with cross functional teams and external Agencies.
• Explore new alternatives, if required with respect to Carrier, Airline.

Explore cost effective methods to save on overall expenses so that SCM Budget is in control.

• Freight negotiation without compromising the service level.
• Adhere to Freight budget finalization.
• Optimum space utilization, (Sea-Container as well in Air-ULD shipments), to save freight.
• Evaluating & controlling miscellaneous expenses (Transportation / Detention / Demurrage etc.).
• To explore more suitable options by evaluating freight as well as transport cost for shipment through various ports.

Adhere to monthly LBE (Latest Business Estimate / Sales target) given by Business Development team so as to ensure monthly target achieved.

• Timely escalate / highlight the concerns (Shortfall / Delays) to the respective BD persons & Logistic Head.
• Advance & Strategic Planning.
• Recommending reliable service providers.
• Monitoring of stock availability.
• Just in time shipments to be executed on priority. Alerting all the stake holders to make necessary arrangements.

Monitor & Ensure SOP / compliances / regulations are followed with respect to Export shipment in order to avoid the delays / confiscation / detainment / destructions.

• Statutory Compliances (Customs, RBI, Narcotics, FDA etc).
• Customer Compliances (Certificate of Origin, Inspection, Legalisation etc).
• Insurance cover & claim.
• Create internal SOP for logistic activities.
• Quality Compliance – Ensuring temperature for cold chain shipment is maintained throughout transit.

Identify the developmental needs of team members and coaching, mentoring, helping them to improve their knowledge / skills so that efficiency can be enhanced.

• Developing constructive and cooperative working relationships with team members.
• Getting members of a group to work together to accomplish tasks.
• Encouraging and building mutual trust, respect, and cooperation among team members.
• Providing guidance and direction to team members, including setting performance standards and monitoring performance.

Achievements :

• Honored with Team Excellence Award for best leadership & Team building twice in year 2017.
• Honored with Being Excellence Focused Award for efficiently monitoring & delivering crucial Launch shipment in Feb 2019 - Bulgaria FPSM Launch Which was almost dropped due to EU Falsified Medicines Directive (FMD) deadline. Saved a delay of possibly 4-5 months of Launch.
• Played vital role in SAP implementation by valuable inputs along with preparation of 'As in Process' for Global Veterinary, Trading & Domestic API and Europe Formulation markets along with SAP BYD set up in Cipla Europe offices.
• Handled & Monitored project Authorized Economic Operator (AEO) I and successfully received AEO I certification for Cipla in year Jan 2018.
• Lead project Premises of based Audit (PBA) Custom Audit in year 2019 & co-ordinated proactively with cross functional teams for gathering required details & obtained necessary documents for custom submission as per their Annexures.
• Achieved sales target of USD 125 million of Europe formulation team in year 2020-21 by dispatching consignments without compromising service level.

• Prepared Pre shipment docs & Container stuffing plan.
• Requisitions for CHA, forwarders & transporters bills & submitting them to the Accounts Dept.
• Worked in close coordination with transporters for container movement from Nhava Sheva to Ranjangaon,Pune MIDC.
• Co-ordination with Excise Dept. for Tax invoice, container sealing, shipment documents & proof of export.
• Co-ordination with Export Inspection Agency for ISFTA Certificate.

• Company Overview: (NVOCC, C& F Agent & Agent of GAC Shipping)
• Maintained interaction with the shipping lines / forwarders for freight quotations for export shipments.
• Prepared export / import delivery order, debit note for import charges, quotations for export/import & air shipment and bank / cash vouchers.
• Closely collaborated with GAC shipping for import documents & container movement and sent the container stuffing & destuffing status report to GAC shipping.
• Interacted with CFS - Pimpri & ICD - Dighi for empty container movement, Job order of Import container, etc.
• Generated weekly vessel schedule & controlling loading confirmation to shippers and sent the company profile to new shippers for business development.
• Handled the logistics & warehousing – Ingram Micro India Pvt. Ltd. (The Marketing Agent of Samsung, HP, Lexmark, TVS, etc.) entailing: Material check & arrangement to store them in a warehouse according to invoice raised by Samsung & HP.
• Materials check as per invoice & delivery to dealers; stock report, inbound & outbound registers maintenance; Inbound & outbound reports to Ingram Micro.
• Inbound & outbound deliveries coordination with Ingram Micro-Operation Dept.
• Physical Stock Audit on weekly basis.
• Bin cards updation and maintenance for physical stock.
• Follow up and coordination with courier such as XPS, NECC Logistics, GATI for outbound shipments.
• (NVOCC, C& F Agent & Agent of GAC Shipping)