Summary
Overview
Work History
Education
Skills
Area of Expertise
Certification
Timeline
Generic
AMIT KUMAR PANDEY

AMIT KUMAR PANDEY

Gurgaon

Summary

Dedicated and self-directed Head of Administration with diverse experience in businesses of all sizes across multiple industries. Offer more than 15 years of experience with specialized abilities in handling Office Administration, Regulatory Affairs, Government Liaison, Budget Management, Facilities Management, Safety and Security, Procurement, Event Management, Strategic Planning, and Team Management. Excellent communication, negotiation, and team collaboration skills to quickly deliver complex projects in deadline-driven environments. Flexible and adaptable, with a commitment to quality in all projects, no matter the size.

Overview

2026
2026
years of professional experience
1
1
Certification

Work History

Head - Administration

Dr. B. Lal Clinical Laboratory Pvt Ltd
Jaipur
02.2024 - Current
  • Leading all office management and regulatory duties for the organization. Key contributions include:
  • Leading Housekeeping, Security and Transport team and monitoring their functions and performance.
  • Creating SOPs and ensuring implementation of the same to make the processes smooth and effective.
  • Expertise in budget planning and resource allocation, with a focus on driving operational excellence and achieving financial objectives.
  • Handling procurement process to purchase fixed assets, equipment, Housekeeping materials, stationery items and all other required materials etc. for corporate office and all regional labs/centres.
  • Up keeping Infrastructure and upholding regular repair and maintenance procedure.
  • Handling Safety & Security, Rent & utilities, Travel & accommodation arrangements, Event management, AMC & CMC, Pest control, Waste management etc. for all the labs and centres.
  • Handling and creating new contracts, agreements and ensuring their timely renewal.
  • Legal case management in coordination with the legal counsel.
  • End to end lab set up, PAN India starting from ground work of leasing, construction, licensing, manpower, procurement and supervising complete functioning and set up.
  • Liaising with Govt. authorities e.g. RPCB, RGHS, Airport Authority, ECHS, CGHS, Govt. Hospitals, Fire department, Police, Jaipur Development Authority, RIICO, CMO, IDSP, PNDT etc. to get the NOCs & Permissions and renewal.

Manager – Administration & Regulatory

Oncquest Laboratories Limited
Gurugram
01.2023 - 02.2024
  • Leading all office management and regulatory duties for the organization. Key contributions include:
  • Leading Housekeeping, Security and Transport team and monitoring their functions and performance.
  • Managing vendor management process including vendor acquisition along with ensuring the adherence to the procurement process.
  • Handling procurement process to purchase fixed assets, equipments, medicines, stationery items and all other required materials etc. for corporate office and other branch offices.
  • Up keeping Infrastructure and upholding regular repair and maintenance procedures.
  • Handling Fire and emergency at the premise.
  • Handling travel, accommodation arrangements & registrations for staff attending conferences/meetings.
  • Handling and creating new contracts/agreements and ensuring their timely renewal.
  • Creating SOPs and ensuring implementation of the same to make the processes smooth and effective.
  • Handling all the administration work viz. Records, Bills, AMC/CMC.
  • End to end lab set up, PAN India starting from ground work of leasing, construction, licensing, manpower, procurement and supervising complete functioning and set up.
  • Complete management/involvement of employee engagement activities starting with initiating internal budget approvals, encouraging participation, teasers, venue arrangements for matches/events (in house or offsite).
  • Liaising with Govt. authorities e.g. HSPCB, CDSCO, NABL, ECHS, CGHS, ICMR, Govt. Hospitals, Fire department, Police, Labour Department, MCG, MCD, CMO, IDSP, PNDT etc. to get the NOCs & Permissions and renewal of the same for smooth functioning of the lab/organization.

Manager - HR & Administration

All India Artisans and Craftworkers Welfare Association (AIACA)
New Delhi
01.2022 - 01.2023
  • Led all HR and office management duties for the organization. Key contributions include:
  • Leading Housekeeping & Security team of the premises and monitoring their functions and performance.
  • Managing vendor management process including vendor acquisition along with ensuring the adherence to the procurement process.
  • Handling procurement process to purchase fixed assets, equipment, stationery items and all other required materials etc. for head office and other centers.
  • Up keeping Infrastructure and upholding regular repair and maintenance procedures.
  • Handling travel, accommodation arrangements & registrations for staff attending conferences and meetings.
  • Handling and creating new contracts/agreements and ensuring their timely renewal.
  • Handling all the administration work viz. Records, Bills, AMC/CMC (AC, Telephone, Printers, Computers, Water Purifier, UPS, Fire Extinguisher, EPABX & other required machines), courier services & office stationeries.
  • Complete management/involvement of employee engagement activities starting with initiating internal budget approvals, encouraging participation, teasers, venue arrangements for matches/events (in house or offsite).
  • Liaison with Govt. authorities to get the NOCs & Permissions and renewal of the same for smooth functioning of the organization.
  • Managed operations related to Joining formalities, appointment, appraisal, confirmation, transfer & resignations along with management of HR records by updating & uploading employee data on HR Software.
  • Handling HR operations including employee verification, arranging salary accounts, official email id, ID card for new joiners, attendance, leaves and generating monthly salary inputs for Accounts department.
  • Organizing employee engagement activities/ picnics and parties for the employees.
  • Conduct HR orientation, exit interviews & documenting all feedback in accordance with the established HR SOP.

Manager - Administration & Regulatory

CORE Diagnostics Pvt Ltd
Gurugram
09.2017 - 01.2022
  • Led all administrative and office management duties for the organization. Key contributions include:
  • Leading Housekeeping, Security and Transport team of the premises and monitoring their functions and performance.
  • Managing vendor management process including vendor acquisition along with ensuring the adherence to the procurement process.
  • Organizing employee engagement activities/ picnics and parties for the staff.
  • Handled procurement process to purchase fixed assets, equipment, medicines, stationery items and all other required materials etc. for head office and other branch offices.
  • Up keeping Infrastructure and upholding regular repair and maintenance procedures.
  • Handling travel, accommodation arrangements & registrations for staff attending conferences/meetings.
  • Handling and creating new contracts/agreements and ensuring their timely renewal.
  • Handling all the administration work viz. Records, Bills, AMC/CMC.
  • End to end lab set up, PAN India starting from ground work of leasing, construction, licensing, manpower, procurement and supervising complete functioning and set up.
  • Complete management/involvement of employee engagement activities starting with initiating internal budget approvals, encouraging participation, teasers, venue arrangements for matches/events (in house or offsite).
  • Liaison with Govt. authorities e.g. HSPCB, CDSCO, NABL, ECHS, CGHS, ICMR, DSIR, Govt. Hospitals etc. to get the NOCs & Permissions and renewal of the same for smooth functioning of the lab/organization.

Office Manager for Indian Premier League (IPL)

Delhi Capitals/Delhi Daredevils (GMR Sports Pvt Ltd)
New Delhi & Raipur
01.2015 - 01.2021
  • Administrative and event management duties for the organization. Key contributions included:
  • Took care of office administration, correspondence with various Govt. authorities, vendors, sponsors and service providers for smooth execution of the event.
  • Coordinated with DDCA & TCM for getting the NOCs/Permissions (e.g. Fire, Electrical, Police (Law & Order, Traffic), DDMA, MCD, SDMC, PWD, CPWD, Health, Excise (Liquor, GST), ASI, ETO, Licensing, VIP security etc.) for the matches and also maintained contracts/agreements related to the event
  • Ensured availability of stationery, First Aid, Wi-Fi internet, Walkie Talkie, Food, TV, Water, Transport etc. at project office at the stadium.
  • Liaised with sponsors/vendors/suppliers to check their preparedness at the stadium & their various certificates/permissions/undertaking (Vendor Certificate, Health Trade License, Stability Structure Certificate).
  • Handled travel and accommodation arrangements for the team members and guests.
  • Led housekeeping & security team and monitoring their functions and performance.
  • Listed observations after the matches for further improvement to be done by concerned authorities/vendors/service providers.
  • Notified all vendors/sponsors for removing their belongings/instruments/stalls in due time from stadium premises after completion of the event.

Head FA (Accommodation)

Khelo India School Games, 2018
New Delhi
01.2018 - 02.2018
  • Led all administrative and event management duties for the organization. Key contributions included:
  • Led the team of 73 volunteers, 4 coordinators & 6 cluster heads for accommodation arrangements of 4500 Athletes, TOs, CDMs, Dy. CDMs of 16 sports, 36 regions, 2450 rooms a day, 10 days event, 86 Hotels.
  • Led the team and monitored their functions and performance to ensure the best accommodation arrangements/services are providing to Athletes, Technical Officials, CDMs and Dy CDMs to make them feel comfortable in their respective hotels.
  • Kept updated to all concerned FAs on accommodation part for appropriate action from their respective ends.
  • Coordinating regularly with the Sports Authority of India (SAI) representatives and Thomas Cook representatives for smooth execution of the accommodation arrangements during flow of the event.

Senior Executive – HR, Admin & Events

CanSupport
New Delhi
11.2015 - 03.2017
  • Led all administrative, office management and event related duties for the organization. Key contributions included:
  • Handled all the administration work viz. records, AMC/CMC, courier services, led housekeeping, security & transport team and monitored their functions and performance.
  • Liaison with MCD/DDA/DUSIB & other Govt. authorities for submission of reports & related issues along with NOCs and permissions for smooth executions of the events.
  • Handled procurement process to purchase fixed assets, equipment, medicines, stationery items and all other required materials etc. for head office and other centers.
  • Managed operations related to Joining formalities, appointment, appraisal, confirmation, transfer & resignations/termination along with management of HR records by updating & uploading employee data on HR Software, Employee verification (employment/address), Introducing the new employees.
  • Registered the new appointees on the biometrics machine & maintaining the leave/ODs records. Conduct exit interviews documenting all feedback in accordance with the established HR SOP.
  • Arranged salary account, official email id, office ID cards, visiting cards, official mobile numbers, mobile phones & training for new joiners & renewal of insurance policies for the employees.
  • Posted job opening advertisement at online job portals and in newspapers and also managed HR records, Employee verification (Previous employment), introducing the new employees.
  • Organized annual events “Walk for Life – Stride against Cancer” at Rajpath, India Gate to raise the funds and spread awareness about cancer.

Team Lead/Data Verifier

Neilsen India Pvt. Ltd.
New Delhi
02.2015 - 11.2015
  • Led the team of 20 DS (Data Suppliers) to conduct different research surveys on e.g. IMS 2013, PROJECT SENSITIVE 2013, MRES 2013, PROJECT HEALTH 2013, PIDILITE 2013, CARL ZEISS 2013, MRES 2014, CLT (GPI), PEPSI EDGE 2014-15, EXIT POLL for ABP News (Assembly Election, 2015 in Delhi) etc.

Field Supervisor

National Council of Applied Economic Research (NCAER)
New Delhi
08.2012 - 01.2013
  • Led the team of 23 field executives to conduct different research survey on e.g. FDI (On request of Ministry of Finance, Govt. of India), TOBACCO PRODUCTS, TRUCK TRANSPORTATION (Study on road side Problems faced by truck drivers and their dealings with different Government and other authorities) etc.

Executive - Human Resources

Matrix Cellular International Services Pvt Ltd
New Delhi
10.2007 - 03.2012
  • Handled various human resources related functions and duties for the organization. Key contributions included:
  • Managed operations related to Joining formalities, appointment, appraisal, confirmation, transfer & resignations/termination along with management of HR records by updating & uploading employee data on HR Software, Employee verification (employment/address), Introducing the new employees.
  • Registered the new appointees on the biometrics machine & maintaining the leave/ODs records of employees in attendance software.
  • Arranging salary accounts, official mobile number, official email id, office ID card & trainings for new joiners.

Cashier-Cum-Computer Operator

Hotel Janpath, ITDC
New Delhi
08.2006 - 07.2007
  • Handled computer operations’ duties for the organization Key contributions included:
  • Coordinated with service providers for Internet services.
  • Prepared Bills & compilation of daily report.
  • Provided various reports on demand of different group of Restaurants.

Honorary Faculty & Assistant Administrator

NIIT
Ballia
06.2004 - 05.2005
  • Taught and provided administrative support to the center.
  • Coordinated with service providers for Internet services.
  • Handled all Administration related work for smooth operations of the center.

Accreditation & Medical Manager

Haryana Steelers (JSW Sports Pvt Ltd)
Sonipat
  • Led all entire administration of the event by ensuring all Governmental Agencies are contacted and required accreditations are availed. Coordinated and arranged medical teams for players and spectators. Also, ensured and headed the management of the stadium and arrangement of spectators.

Accreditation & Housekeeping Manager

Patna Pirates (KVS Energy and Sports Ltd)
Patna
  • Led all entire administration of the event by ensuring all Governmental Agencies are contacted and required accreditations are availed. Also, led housekeeping team, organized pest control and other related activities at the stadium.

Education

Master in Social Work -

IGNOU
Delhi
01.2016

PGDBA - Human Resource

SCDL
Pune
01.2011

Bachelors of Arts -

VBS Purvanchal University
Jaunpur, UP
01.2006

Higher Secondary -

P.N.I.C
Dubechapara, Ballia, UP
01.2003

Secondary -

P. N. I. C
Dubechapara, Ballia, UP
01.2001

Skills

  • Office administration and management
  • Budgeting and financial planning
  • Procurement and vendor management
  • Standard operating procedures development
  • Safety and regulatory compliance
  • Infrastructure maintenance and support
  • Event planning and coordination
  • Contract negotiation and management
  • Legal case oversight
  • Team leadership and development

Area of Expertise

  • Office Management: Manage all aspects of office operations, including communications, office equipment management, ordering and inventory, facility management & security, meeting and event planning, contract management & travel coordination proven strengths in organization and process improvements.
  • Procurement Management: Strongly self-motivated professional with extraordinary communication/negotiation skills and deep knowledge of financial markets. Possess a proven track record of success in managing the whole purchasing process, maintain relationships, and improving retention rate and delivery times.
  • Regulatory Affairs: Proven expertise in navigating complex regulatory landscapes to ensure compliance with applicable laws, regulations, and industry standards. Proactive in monitoring and tracking changes in regulations and guidelines to ensure ongoing compliance and timely adaptation of regulatory strategies.
  • Financial Management: Experienced with budget management, purchasing, inventory and expense management along with compliances of various laws.

Certification

  • Certificate in Human Rights (CHR) from IGNOU, Delhi.
  • Advanced Certificate in Web Applications from NIIT.
  • Course on Computer Concepts (CCC) from NIELIT.
  • SEP course (Hardware & Networking) from CMS
  • Microsoft Certified Professional (MCP)-Windows XP from MICROSOFT.

Timeline

Head - Administration

Dr. B. Lal Clinical Laboratory Pvt Ltd
02.2024 - Current

Manager – Administration & Regulatory

Oncquest Laboratories Limited
01.2023 - 02.2024

Manager - HR & Administration

All India Artisans and Craftworkers Welfare Association (AIACA)
01.2022 - 01.2023

Head FA (Accommodation)

Khelo India School Games, 2018
01.2018 - 02.2018

Manager - Administration & Regulatory

CORE Diagnostics Pvt Ltd
09.2017 - 01.2022

Senior Executive – HR, Admin & Events

CanSupport
11.2015 - 03.2017

Team Lead/Data Verifier

Neilsen India Pvt. Ltd.
02.2015 - 11.2015

Office Manager for Indian Premier League (IPL)

Delhi Capitals/Delhi Daredevils (GMR Sports Pvt Ltd)
01.2015 - 01.2021

Field Supervisor

National Council of Applied Economic Research (NCAER)
08.2012 - 01.2013

Executive - Human Resources

Matrix Cellular International Services Pvt Ltd
10.2007 - 03.2012

Cashier-Cum-Computer Operator

Hotel Janpath, ITDC
08.2006 - 07.2007

Honorary Faculty & Assistant Administrator

NIIT
06.2004 - 05.2005

Accreditation & Medical Manager

Haryana Steelers (JSW Sports Pvt Ltd)

Accreditation & Housekeeping Manager

Patna Pirates (KVS Energy and Sports Ltd)

Master in Social Work -

IGNOU

PGDBA - Human Resource

SCDL

Bachelors of Arts -

VBS Purvanchal University

Higher Secondary -

P.N.I.C

Secondary -

P. N. I. C

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