Amit Kumar Srivastava
New Delhi
Summary
To work in a competitive and challenging environment and to contribute the best of my abilities toward the growth and development of the Organization. Will combine credibility, integrity and business process thinking to develop and improve bottom-line, company viability and market expansion.
A dynamic Executive with over 15 years of comprehensive experience in General Management, Facilities Management, Electronic Security Management, Physical Security, Cafeteria Management, Travel, Vendor Management & Administration and implementing cost and time reduction measures.
Overview
23
23
years of professional experience
Work History
Manager – Administration & Facilities – Site - Rio Tinto
C.B.R.E
01.2012 - Current
- Handle the entire spectrum of activities across providing facilities support and efficiently handle contractors, housekeeping /pantry services, BMS room operations, Record management for Audits.
- AMC of Equipments
- Ensure Timely PPM of critical Equipments.
- Proactively managed all facility services (1,20,000 square foot facility) in accordance with all account and client standard processes and procedures, ensuring superior customer satisfaction.
- Facilitates ongoing review to ensure continuous improvement of processes and procedures, including OSHA-related regulations.
- Conduct facility condition assessments and develop capital construction and major maintenance priority recommendations.
- Conduct facility energy audits and develops recommendations for sustainability improvement projects.
- Ensured compliance to all safety and health policies in the office working environment.
- Maintain all office records and facilitated easy retention and transfer of all records when required.
- Analyse all service level agreement and ensured compliance to client portfolio.
- Budgeting and Resource Allocation: Developing and managing the administrative budget, tracking expenses, and ensuring cost-effective use of resources. This may involve negotiating contracts, vendor management, and implementing cost-saving measures.
- Planning, scheduling of all sub vendors and other implants for optimum utilization. Developing rosters, ensuring 100% attendance, and looking after Vendor manpower at site.
- Complete PPM solutions, Device Health checkups and SOPs for operating Critical systems (U.P.S, A.C, FAS, CCTV VESDA, WLD, GSS, CQRS, BMS System, LMS Systems, and Access control) and office equipment. Maintenance of all related documentation such as service reports, checklists. Developing AMC/ Warrantee tracking Mechanism to ensure nil breakdowns of Critical Equipment.
- Housekeeping activities to ensure a neat and clean site. Tracking all activities such as deep cleaning of meeting rooms, board room, gym, cafeteria, workstations, carpet shampooing, AC duct cleaning etc.
- Planning and scheduling the various types of pest controls. Maintenance and placements of all Indoor Plants.
- Complete arrangements for client visits, NHO’s, trainings, Interview events, farewell parties, fun & other motivational events.
- Acting as one point contact for all administrative matters like Time keeping and attendance, guest house management, maintenance, upkeep and repairs of company’s assets, logistics and courier services, procurement, storage and issue of stationery.
- Identifying dependable and cost-effective vendors for various services and maintaining schedule of alternate vendors and vendor accounts, also responsible for releasing purchase order and handling purchase of materials.
- Liaison with SEZ Authority.
- Responsible for imparting training to facility & Security personnel.
- Maintain a flawless communication with the employees; ensure timely resolution of employee grievances and harmonious working environment at all levels.
- Maintain the care and use of housekeeping supplies and equipment, etc. Perform regular inspections for sanitation, order, safety, and proper performance of assigned duties. Inspect storage rooms, utility & janitorial closet, etc., for upkeep and supply control.
- Coordinating with Event Management Companies for organizing various activities like seminars, conferences, team building activities, recreational activities.
- Prepare & oversee the documents like Safety Rules, Operation & Maintenance Instructions and Procedural Manuals.
- Managing statutory Compliance documents for labor compliance.
- Manage the commercial accounts such as verification of attendance from muster rolls and leaves records and attendance regularization.
- Purchasing of Materials & Consumables.
Lead – Administration & Security
IBM Daksh – Hofincons / Ackton
08.2007 - 04.2012
- Spearheaded efforts across handling & managing overall internal administrative matters of the management, ensuring proper implementation of administration &Security policies, and coordinating necessary support to the Management.
- Supervising Facilities Management operations and handle the accountability of developing/ negotiating with vendors for obtaining timely procurement of requisite items at favourable terms.
- Maintain the care and use of housekeeping supplies and equipment, etc. Perform regular inspections for sanitation, order, safety, and proper performance of assigned duties. Inspect storage rooms, utility & janitorial closet, etc., for upkeep and supply control.
- Supervising day to day operation of Building Management System.
- Daily Health Check of Electronic Security Systems.
- Trained on CPR & first-aid responder, Fire Fighting.
- Risk Analysis and threat assessment reporting.
- Incident, Accident, Investigation’s strategy & reporting.
- Monitoring Security environment, both internal & external, always for changes that may impact operations. Examples are civil disturbances, protests, Cyclone, Tsunami, Earthquake, Terror attack, Fire, & Updating CMT for necessary action, etc.
- Vendor management ensure SLA.
- Trained Floor Marshal, Floor Manager, CMT how to handle Pandemic Situations.
- Leading a team of 50 security personnel.
- Conducting Monthly Clean Desk Audit for safeguard of company Confidential documents like Polices, Processes, submitting report to Management for action against the defaulters.
- Transport Audit for cab compliance submitting report to Management for action against any noncompliance.
- Monthly Updating all the emergency contact numbers like- Local Police Stations, Police control Room, CP, Bomb Squad, Hospitals, Ambulances, Fire station.
- Updating ERP, BCP & ERP for Pandemic as & when required.
- Maintaining Proper records for Audit Purpose.
Executive Administration
Vats tour & Travels Pvt. Ltd
03.2006 - 04.2007
- General Administration.
- Supervising Facilities Management operations and handle the accountability of developing/ negotiating with vendors for obtaining timely procurement of requisite items at favourable terms.
- Maintain the care and use of housekeeping supplies and equipment, etc. Perform regular inspections for sanitation, order, safety, and proper performance of assigned duties. Inspect storage rooms, utility & janitorial closet, etc., for upkeep and supply control.
- General office management and housekeeping.
- Overseeing office filing.
- Purchasing of office supplies and other assets.
- Maintenance.
- Prepare and review operational reports and schedules to ensure accuracy and efficiency.
General Administration
Singh Engicon Pvt. Ltd.
01.2004 - 02.2006
- Supervising Facilities Management operations and handle the accountability of developing/ negotiating with vendors for obtaining timely procurement of requisite items at favourable terms.
- Maintain the care and use of housekeeping supplies and equipment, etc. Perform regular inspections for sanitation, order, safety, and proper performance of assigned duties. Inspect storage rooms, utility & janitorial closet, etc., for upkeep and supply control.
Education
B.Sc. -
B.S.City College
BokaroSr. Secondary - undefined
S.S.College
ChasMatriculation - undefined
B.S.L
Sector 4Skills
Administration
Housekeeping
Vendor Management
Cafeteria Management
Security (Physical & Electronic – CCTV, Fire Alarm System, Access Control, GSS, VESDA, WLD, PA system
Statutory Compliance
Security Audit
BCP
Travel
Fire Safety & Security
Transport Management
Event Management
Procurement
Printing
Repair & Maintenance
SOP
Office Budgeting
SLA
Space Planning
Rental & CAM
AMC
PPM
PO
PR
Accomplishments
- Received appreciation from management.
- Received GEM award for Site Security Vizag from corporate.
- Received Super Efforts appreciation certificate from Center Head.
- Received ISO Certification for Site.
Interests
Playing Cricket
Listening to music
Reading newspaper
Doing creative works
Timeline
Manager – Administration & Facilities – Site - Rio Tinto
C.B.R.E
01.2012 - Current
Lead – Administration & Security
IBM Daksh – Hofincons / Ackton
08.2007 - 04.2012
Executive Administration
Vats tour & Travels Pvt. Ltd
03.2006 - 04.2007
General Administration
Singh Engicon Pvt. Ltd.
01.2004 - 02.2006
Matriculation - undefined
B.S.L
Sr. Secondary - undefined
S.S.College
B.Sc. -
B.S.City College
Audit And Compliance
- KPMG
- MARSH
- SSAE 70
- E&Y
- ISO 27001
- BS 25999
- Occupational Health & Safety Security Audit
- Labour Compliance
Process Owner
- Physical Access
- Material Movement Inwards or outwards
- Clean Desk Policy
- Visitor Management
- Category Manager Report
- Photography Process
- Key Issue Process
- Lost Access Card
- Temp Emp. Recon
- HR Vs CAS Recon
- Key Issue
- Photography
- Restricted Area
- Contract Emp Recon
- Updating ERP
- Online ECF Clearance
- CAS Alarms
- Mobile & Baggage Policy
- Workplace Audit
Personal Information
Date of Birth: 1976-04-08
Personal data processing
I affirm that all the information provided above is true & correct to the best of my knowledge.