Summary
Overview
Work History
Education
Skills
Training
Profile Overview
Timeline
Generic

Amit Malik

Ghaziabad

Summary

Aspiring professional seeking challenging environment to enhance expertise and leverage skills for organizational value addition

Overview

22
22
years of professional experience

Work History

Deputy Finance Manager

CATHOLIC RELIEF SERVICES (CRS INDIA)
03.2020 - Current
  • Financial Management and Planning
  • Ensure financial accounting system is updated with relevant information for capturing accurate financial data (such as daily exchange/conversion rates, cost allocation tools, posting of transactions, etc.).
  • Provide necessary support to Delhi and State team to ensure compliance with standards and proper records of financial transactions, as well as to support strengthening of internal control.
  • Verification of payment processing for all financial transactions, month-end checklist, and timely closures.
  • Ensure efficient management of cash flows and availability of sufficient and optimal cash in the CP’s operating account through monitoring cash balances (both cash-in-bank and cash-on-hand), analyzing and forecasting cash needs.
  • Oversee maintenance of a good filing system of required supporting documentation to ensure easy access and retrieval, and a reliable and easy to follow audit trail.
  • Prepare quarterly/monthly forecast/cash flow statement and request for funds from the Head Quarter in order to maintain adequate level of funds.
  • Work with relevant staff to address irregularities and resolve accounting issues and ensure correction of accounting entries and payroll.
  • Reporting to: Finance Manager

Finance Coordinator

OXFAM INDIA
08.2019 - 03.2020
  • Financial Management and Planning
  • Support providing a dashboard to the management highlighting costs and ratios thereby advising on productivity metrics and cost inefficiencies
  • Establish accounting systems and culture to ensure Books of accounts (Head Office and Regional Offices) are updated on regular and timely basis by handling all activities of the monthly and yearly closures
  • Verification of payment processing for legal and accounting issues, month-end checklist, and timely closures
  • Internal control systems at the Head Office and Regional Offices for payments, procurements, and fixed assets management
  • Review and updating of existing financial manual through financial monitoring of the processes of Region Offices;
  • Ensure that all third party accounts are reconciled on a monthly basis
  • Grant Management
  • Assist in formulating budgeting protocols;
  • Follow up with the RM team to ensure that Grant incomes are received on time;
  • Undertake pre-funding assessments for potential partner NGOs;
  • Review partner assessment reports received from other regions and highlight concerns, if any
  • Undertake partner monitoring visits and submit report on review findings
  • Support the grants team in preparing donor financial reports;
  • Support during Grant audits;
  • Grant Management including preparation of donor budgets (for proposals), donor reports, and coordinating project audits etc.
  • Generating budget codes for various projects in accordance with donor reporting framework.
  • Track income from various sources including follow up with Oxfam Affiliates and other donors for installment disbursal.
  • Reporting to: Manager-Finance

Senior Grants Management Officer

INDIA HIV/AIDS ALLIANCE (ALLIANCE INDIA)
10.2016 - 08.2019
  • Grant Management
  • Responsible for overall management of specific SRs/SSRs; monitoring and financial management of specific grants and timely disbursement of grants.
  • Assist in the modification, development, enhancement of grant management system for the Global Fund grant, including systems for management of sub grants to SRs and SSRs.
  • Prepare contracts, ensuring appropriate terms and conditions are incorporated and ensuring compliance with grant requirements, as well as applicable laws and regulations.
  • Ensure better financial performance of SRs/SSRs including monitoring and analysis of grant spending and provide information to relevant team members about the spend rate for taking corrective action wherever required.
  • Prepare variance analysis on a quarterly basis between actual budgets and utilization and provide input to regular donor reporting.
  • Ensure compliance of SRs/SSRs with local legislation/statutory requirements, various donor regulations including policies and procedures of Alliance India.
  • Coordinate external audit of partner organizations and donor audits of Alliance India.
  • Conduct need assessments; based on the outcome, plan and deliver capacity building support to partner organizations in the areas of financial management and compliance related matters.
  • Provide necessary support on accounting and book keeping, to partner organizations’ state offices for better expenditure management.
  • Conduct pre-award assessment of NGOs to get better understanding about their management systems for financial management, accounting and procurement before issuing any sub-award.
  • Support in development of Standard Operating Procedures (SoP) for managing projects as per donor guidelines and enhance capacity of partners.
  • Financial Management and Donor Reporting
  • Provide all accounts/finance-related inputs to Programme Managers/Coordinators.
  • Assist and provide support for submission of Progress update and disbursement request (PUDR) to respective donors.
  • Provide support and required documentation during visits from LFA, OIG & audit for the project/organization.
  • Assist in developing, negotiating, and managing project subordinate agreements (grant contracts, sub agreements and consultant agreements).
  • Support team in developing budgets for new opportunities/proposal.
  • Ensure efficient burn rates and conduct variance analysis for project expenses.
  • Reporting to: Associate Director-Finance & Accounting

Accounts Officer

INTERNATIONAL PLANNED PARENTHOOD FEDERATION South Asia Regional Office (IPPF-SARO)
10.2005 - 09.2016
  • Financial Management and Reporting
  • Effective monitoring of advance payments released for various activities/workshops.
  • Oversee the work of the entire accounts team and ensure that books of accounts are maintained up to date and as per the statutory requirements.
  • Perform accounting procedures to ensure effective operations of the office in accordance with IPPF SARO standard policies and procedures.
  • Maintenance of Payroll software and release of staff salaries on monthly basis.
  • Preparation of Management Information Reports i.e. budget vs. actual etc. on monthly/quarterly basis for management review.
  • Reconcile financial reports of all projects in line with accounting system.
  • Statutory Compliances and Audit
  • Filing of Provident Fund, Income Tax and Registrar of Companies (RoC) returns to concerned authorities.
  • Submission of annual documents i.e. Annual Activity Certificate, Staff details etc. to Reserve Bank of India (RBI) for compliance of liaison office requirements.
  • Review of quarterly/annual TDS returns for salaries and other payments as well as filing of the same with Income Tax Department
  • Preparation of financial statements as per statutory requirements for external and statutory auditors.
  • Facilitate in completion of External, Statutory & Internal audits and support in implementation of the recommendations
  • Support to Director-Finance and Program team in development of budgets in line with work plans for various projects/programs
  • Grant Management
  • Preparing Contract / Funding Agreements of various Restricted Projects for the Member Associations. While preparing Funding Agreements, the programme budget, details of disbursement schedule, donor compliance and reporting required with timelines were checked. Coordination with different program persons to keep track of each project program activities.
  • Monthly budget vs actual prepared to keep track of expenditure. Information circulated to Senior Management Team and others concerned. Forecast prepared for remaining implementation period of each project prepared.
  • Preparation of Annual Program Budget of South Asia Regional office. Budgets prepared on monthly/half yearly/annually basis to check the cash flow analysis, considering the cost item wise and accuracy, both in terms of local currency and USD.
  • Consolidation of financial reports for all 9 Member Associations and submission to donors, as per required guidelines and templates. The major donors were European Union, Japanese Trust Fund, CIDA, AusAid, UNFPA, USAID, Netherlands Choices & Opportunity Fund, McArthur Foundation, etc.
  • Reconciliation of financial reports received from MAs with their accounting records. If required field visit to Members Association is undertaken for further verification of financial Report and check the authenticity of the report. Corrective measures suggested and supervised.
  • Reporting to: Director-Finance, IT & Operations

Senior Accounts Officer

ARPANA RESEARCH & CHARITIES TRUST, KARNAL (HARYANA)
02.2003 - 10.2005
  • Financial Management
  • Accounting of multi-donor funded projects, including management of individual budgets for all donor agencies and projects.
  • Preparation and submission of financial reports as per the requirements of each Donor Agency, the IT department and the home ministry (FCRA).
  • Completion of all legal compliances related to TDS, FCRA & Income Tax Returns.
  • Maintenance of all books of accounts (including cash, bank and ledger books) on Tally and consolidation multi project accounts through the software.
  • Preparation and maintenance of fixed asset records
  • Coordination of internal audit function of the Trust (branch offices) including detailed scrutiny of ledgers and other books of accounts.
  • Administration & HR Support
  • Maintenance of permanent staffs’ attendance and leave records, EPF statement etc. and payroll management.
  • Reporting Person: Financial Controller

Education

Bachelor’s Degree -

Kurukshetra University
Kurukshetra, Haryana

Master of Business Administration - Finance

NIMS University
Jaipur

Skills

  • Tally ERP, Sun System, Oracle-based INSIGHT, QuickBooks, and MS Office (Word, Excel, PowerPoint, and Outlook)

Training

  • GST & FCRA Compliances Workshop - Financial Management Service Foundation (FMSF)
  • Training on Microsoft Excel - Global Act, New Delhi
  • Training on Emergency Response Management - SPRINT (IPPF-SARO), New Delhi
  • Training for ICC Members on Prevention of Sexual Harassment at Workplace - Partners for Law in Development (PLD)

Profile Overview

  • More than 20 years of experience in the Development Sector, spanning International and national NGOs
  • Deep domain knowledge in handing restricted project of large donors, such DFAT (Australian Government), UNFPA, European Union (EU), Buffet Foundation, USAID, Global Fund and Japanese Trust Fund (JTF), etc.
  • Proven skillsets comprising pre-award assessments of NGOs, accreditation, partners monitoring, providing donor compliances trainings, budget development and Management, Forecasting and Planning, Variances Analysis, Taxation, Statutory compliances like Income Tax, RoC & FCRA, donor reporting, accounting, fixed assets management, auditing, etc.
  • Possess Knowledge and experience in accounting & auditing Standards and well versed with accounting software like Tally ERP, Sun System, Oracle based INSIGHT, Quick book and MS Office (Word, Excel, PowerPoint and Outlook).

Timeline

Deputy Finance Manager

CATHOLIC RELIEF SERVICES (CRS INDIA)
03.2020 - Current

Finance Coordinator

OXFAM INDIA
08.2019 - 03.2020

Senior Grants Management Officer

INDIA HIV/AIDS ALLIANCE (ALLIANCE INDIA)
10.2016 - 08.2019

Accounts Officer

INTERNATIONAL PLANNED PARENTHOOD FEDERATION South Asia Regional Office (IPPF-SARO)
10.2005 - 09.2016

Senior Accounts Officer

ARPANA RESEARCH & CHARITIES TRUST, KARNAL (HARYANA)
02.2003 - 10.2005

Bachelor’s Degree -

Kurukshetra University

Master of Business Administration - Finance

NIMS University

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Amit Malik