Amit Pawar

Invoice Preparation : Responsible for preparing and generating invoices for clients, subcontractors, and vendors based on contracts, work completed, and materials used. They ensure accuracy and compliance with contractual terms and regulations.

Cost Tracking: Monitor and track project costs, including labor, materials, equipment, and overhead expenses. They maintain detailed records of expenditures to accurately reflect project progress and financial status.

Budget Management: Collaborate with project managers and finance teams to develop and manage project budgets. They analyze cost estimates, budget variances, and financial forecasts to identify potential risks and opportunities for cost optimization.

Contract Compliance: Billing activities adhere to contractual agreements, including billing schedules, payment terms, and scope of work. They review contracts to understand billing requirements and resolve any discrepancies or issues that may arise.

Coordination with Stakeholders: Liaise with various stakeholders, including clients, subcontractors, suppliers, and internal teams, to facilitate billing processes. They communicate billing expectations, resolve billing disputes, and provide financial updates as needed.

Quality Assurance: Quality checks on invoices and billing documentation to verify accuracy and completeness. They review supporting documents, such as timesheets, purchase orders, and delivery receipts, to ensure proper billing documentation.

Regulatory Compliance: Updated on relevant regulations, accounting standards, and industry best practices related to construction billing. They ensure compliance with tax laws, accounting principles, and government regulations governing billing and invoicing activities.

Software Utilization: Leverage construction management software and accounting systems to streamline billing processes, track financial data, and generate reports. They may also oversee the implementation of new software or upgrades to improve efficiency and accuracy.

Financial Reporting: Prepare and analyze financial reports related to billing activities, such as accounts receivable aging, billing forecasts, cash flow projections, and project profitability analysis.

Department: Contracts and Billing

• Preparation, Verification and Certification of all domestic / Import material, labour and MEP bills to ensure execution of billed quantum of work at site along with specification of work with respect to Work - Order; to identify Location of work, incorporate changes as per alteration/refund, total control sheet to ensure compliance of all documents related to ERP/SAP requirement and to disburse prompt, timely payment to contractor as per terms of contract.
• Regular site visits to check the work Progress and Measurements.
• Tracking and ensuring securities against advances.
• Reconciliation of materials supplied.
• Reconciliation of ledgers with vendors and accounts.
• Preparing and tracking payment lists as per fund availability and work priorities with directors.
• To check work done, store issue statement, security inward register, material balance at site and transfer.
• Co-ordination with site people as well as with contractor for submitting the statutory documents such as workman compensation policy etc.
• Communication via telephone, email, letters, memo with other depts. - receipt of incomplete documents for processing of bills
• Submitting Billing Department MIS to management

Department: Billing

• Preparation, Verification and Certification of all domestic / Import material, labour and MEP bills to ensure execution of billed quantum of work at site along with specification of work with respect to Work - Order; to identify Location of work and to incorporate changes as per alteration/refund, total control sheet, to ensure compliance of all documents related to ERP/SAP requirement and to disburse prompt and timely payment to contractor as per terms of contract.
• Monitoring status of pending bills at H.O./ site on weekly basis and take preventive action for any delay - For Timely processing of all bills to account dept. and to generate outstanding statement of various contractor / supplier.
• To follow up with Creditor / other dept. to get and process the bill against advance given.
• To check work done, store issue statement, security inward register, material balance at site and transfer.
• To ensure quantum labour engaged at site for specified quantum of work. Coordinate with site staff as well outstanding amounts. Co-ordination with SAP Team and other dept. for payment of Taxes in bills.
• Communication via telephone, email, letters, memo with other depts. - receipt of incomplete documents for processing of bills
• Co-ordination with site people as well as with contractor for submitting the statutory documents such as workman compensation policy etc.

Department: QS and Certification Department

• Verification of material DC's and certification of suppliers invoices.
• Verification of measurements as per contract BOQ's at site on receipt of bills from site in
• Presence of contractor and site execution engineers.
• Quality Check of work at site at the time of verification of quantity at site.
• Verification of claim bills with BOQ specification, quantity and approved GFC drawings.
• Contract administration in terms of payment certification like recoveries from invoices like
• Retention money, mobilization money etc.
• Certification of steel bar bending schedule as per the drawings.
• Verification of reconciliation statement of supplied material v/s actual consumption by contractor
• Certification of all Bills.
• Co-ordination with Project department and Account department to keep update of contractors
• Payments status.
• Certification of all utilities contractor's bills apart from Civil and interior works like Electrical Works, Firefighting works, fire detection works, DG works, Structural glazing Works (External facade), Elevators, HVAC, etc.
• Monitoring of work done status in terms of certified value (financial) with approved budgets.
• Certification of RMC material supply bills.

Department: Project Management Consultant

• Scrutiny of Architectural and Structural drawings before execution.
• Liaison with Architect and Structural consultants to resolve any discrepancies.
• Attending meetings at site during visit of management authorities and municipal authorities.
• Certification of bills.
• Checking of RCC work, masonry, plaster, plumbing and all finishing items during visit to site.
• Inspecting with consultants and architects during major checking and for changes in present drawings.
• Reconciliation of all contractors' material.
• Estimation of bills of quantities.
• Looking after all type of Façade works. (E.g. A.C.P Cladding Fixed glazing, structural glazing, Spider glazing etc.)
• Preparing handing over documents.
• Bar bending schedule of Reinforcement steel
• Billing of HVAC work, Interior work, Data electrical works

Preparing Work Order in SAP System.

• Entering and Processing bill through SAP.
• Checking of work done at site as per specification and drawing before certifying the quantities.
• Verifying the measurement submitted by site engineers and processes the bill for the payment.
• Reconciliation of all contractors' material.
• Estimation of bills of quantities.
• Rate analysis of items
• Creating purchase requisition for material and good receipt and goods issue through SAP.
• Billing of HVAC work, Interior work, Data electrical work.
• Looking after all type of Façade works. (E.g. A.C.P Cladding Fixed glazing, structural glazing, Spider glazing etc.)

Department: QS Department

• Checking of work done as per specification before certifying the quantities
• Preparation of bar bending schedule of Reinforcement steel.
• Checking measurement of all items prepared by sub-contractor and preparation of certificate of payment.
• Rate analysis of all items.
• Reconciliation of all contractors material
• Estimation of bills of quantities.
• Certification of RA / Final bills.

Department: Project Department

• Attending meetings at site during visit of management authorities and municipal authorities.
• Checking of bills, Quantities etc.
• Checking of RCC work, masonry, plaster, plumbing and all finishing items during visit to site.
• Giving instructions for rectification work.
• Inspecting with consultants and architects during major checking and for changes in present drawings.