Amita Thite

• Oversee and coordinate daily office operations to ensure efficiency and productivity
• Maintain office supplies inventory; anticipate needed supplies; place and expedite orders; verify receipt of supplies
• Develop and implement office policies and procedures to improve workflow and operational efficiency
• Develop and maintain Power BI dashboards for project management to enhance data visualization and streamline monitoring and analysis of project progress and financial health
• Provide comprehensive administrative support to executives and staff, including managing calendars, scheduling meetings, and organizing travel arrangements
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail
• Prepare and edit documents, reports, and presentations as needed
• Plan and coordinate office events, meetings, and training sessions
• Assist in organizing company events, workshops, conferences, and meetings by coordinating logistics, sending invitations, and arranging necessary facilities
• Manage travel and accommodation arrangements for vendors and employees, including visa applications
• Assist with budget preparation and expense tracking
• Process invoices and manage office-related expenses
• Ensure office equipment is properly maintained and serviced
• Liaise with IT support to address technical issues and implement new technologies as needed.

• Assist in recruitment process by posting job vacancies, screening resumes, and scheduling interviews
• Coordinate communication with candidates and schedule interviews
• Conduct initial phone screens and participate in interviews as needed
• Prepare new hire paperwork and facilitate onboarding process
• Conduct orientation sessions for new employees
• Maintain and update employee records, ensuring accuracy and confidentiality
• Track employee attendance, leave, and absences
• Assist in maintaining HR databases and generating reports
• Handle day-to-day administrative tasks such as answering phones, filing, and managing correspondence
• Organize and coordinate HR events, meetings, and training sessions.

• Providing customer services and understanding needs of client
• Supporting customers by mail or calls
• Keeping records of safety Near-misss & safety audit inspections
• Keeping record of inward-outward courier/Invoice documents
• Keeping a record of visited clients & their need
• Raise PR & make final GRN in SAP system
• Giving Safety Induction Training to new contract workers & vendors.

Grade: First Class