Amitha Poojari
Mumbai
Summary
Multitalented professional with several years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.
Overview
19
19
years of professional experience
Work History
Executive Assistant to Managing Director
Nobtech Enterprise
Mumbai
02.2023 - Current
- Provided comprehensive administrative support to the management and executive team, managing their calendars, scheduling appointments, and coordinating travel arrangements
- Acted as the primary point of contact for internal and external stakeholders, handling correspondence, phone calls, and inquiries on behalf of the executives
- Managed confidential and sensitive information, maintaining secure filing systems and data confidentiality
- Assisted in project management activities, conducting research, gathering data, and providing support in project coordination and tracking
- Assisted in the onboarding and training of new team members, providing guidance and support as needed
- Handled phone calls, directed inquiries, and greeted visitors in a professional and courteous manner
- Managed office supplies and equipment, overseeing inventory and ordering as necessary
- Responsible in making Travel Arrangements, including flight bookings, hotel bookings and transportation
- Managed HR activities across both office and factory settings, ensuring smooth operations and compliance with company policies.
- Maintained accurate payroll records and generated reports for management and audit purposes.
- Led the recruitment process, including job posting, candidate screening, interviewing, and selection, to fill various positions within the company.
- Successfully managed HR responsibilities during the absence of the HR Manager, ensuring all HR functions were executed efficiently.
Assistant to Managing Director
Soul Souk Estate Limited
Mumbai
06.2022 - 01.2023
- Providing high quality executive personal assistance and administrative support to the Managing Director
- Provide an efficient and responsive administrative, organizational, and logistical service to the Managing Director, helping him to manage and prioritize his time
- Provide a bridge for clear communication and maintain credibility, trust and support between the office of the Managing Director and staff
- Prepare travel arrangements, expense reports, and all items needed to ensure the Managing Director’s successful focus on external relations.
Manager Human Resource
Gammon Infrastructure Projects
Mumbai
05.2020 - 05.2022
- Managed the recruitment and selection process
- Managed full-cycle recruiting process by sourcing, screening and interviewing candidates
- Developing recruitment strategies, implementing system for managing staff benefits payroll and onboarding new employees
- Bridging management and employee relations by addressing demands, grievance or other issues
- Organised team building initiatives and overall support for maintenance of organizational culture and employee morale
- Processing employee claims involving performance issues and harassment
- Maintaining attendance, leave record etc, processing of salaries
- Maintaining confidential data of employee's information and records
- Managing employee requests and questions related to benefits and compensation.
Executive Assistant to Managing Director
Gammon Infrastructure Projects
Mumbai
03.2013 - 05.2020
- Manage MD’s schedule, prioritise correspondence and visitors effectively resulting in a reduction of non-productive time
- Liaise between the MD’s office and internal departments to ensure smooth communication and demonstrate leadership to maintain credibility, trust and support with senior management
- Organise start to end domestic and international travel arrangements
- Create consistent travel itinerary portfolio for reference while always being ready for last minute changes
- Achieve decrease in travel expenses through negotiation of discounts
- Plan, coordinate and extend administrative support for internal and external meetings, audio and video conferencing, large events, workshops, off-site events.
Assistant Manager Travel
Thomas Cook India Limited
Mumbai
12.2005 - 01.2013
- Received appreciation certificate for providing exceptional travel services to top management of corporates like ACC Cements, Ambit RSM, Multiscreen Media, Pedelite Industries, Glenmark Pharmaceuticals & Gammon Group of Companies as In-house Travel Desk
- Planned and Sold Transportations, Accommodations, Insurance, Immigration Services, and other travel products, have managed role of Credit Controller in few implants as well.
Education
IATA FOUNDATION -
IITC
03.2003
B.Com -
Mumbai University
03.2002
Skills
- Time Management
- Multitasking
- Travel Coordination
- Event Planning
- Strategic Planning
- Travel administration
- Meeting planning
- Policy Enforcement
- Human Resources Management (HRM)
- Administrative support specialist
Experienceyears
19 Years 1 Month
Personal Information
- Date of Birth: 12/14/82
- Gender: Female
- Marital Status: Married
Languages
Hindi
Native language
Marathi
Intermediate (B1)
B1
English
Upper Intermediate (B2)
B2
Timeline
Executive Assistant to Managing Director
Nobtech Enterprise
02.2023 - Current
Assistant to Managing Director
Soul Souk Estate Limited
06.2022 - 01.2023
Manager Human Resource
Gammon Infrastructure Projects
05.2020 - 05.2022
Executive Assistant to Managing Director
Gammon Infrastructure Projects
03.2013 - 05.2020
Assistant Manager Travel
Thomas Cook India Limited
12.2005 - 01.2013
IATA FOUNDATION -
IITC
B.Com -
Mumbai University
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