Amruta R. Raut

Managed end-to-end invoice processing for the Vietnam and Malaysia regions, ensuring timely and accurate posting in SAP and Oracle.

• Handled indexing through OCR tools, and processed invoices across multiple ERP systems.
• Managed a variety of invoice types, including PO, Non-PO, Proforma, Debit Notes, and Credit Memos.
• Conducted detailed audits of non-PO invoices, routed them for appropriate approvals, and applied correct accounting codes.
• Verified supplier banking details and remittance addresses against invoice copies to ensure accuracy and prevent payment discrepancies. Managed over 15 customer calls per day. Directed invoices with price, quantity, PO, or GRN mismatches to the pending/discrepancy queue, ensuring adherence to compliance, and maintaining workflow accuracy.

• Accounts Payable: Invoice processing process in the US, Canada, and India regions. Indexing processing in OCR, and applying it in PeopleSoft/SAP; posted/processed parked invoices (PO, non-PO), proforma invoices, debit and credit memos, non-PO invoices audit sent for approval and coding; confirm banking details and remittance address as per the invoice copy of the supplier. If any invoice discrepancies are received, then these invoices should be sent to the pending queue for resolution.
• Accounts Payable Helpdesk Process: Handling vendor queries through the generic email box, payment inquiries, providing invoice statement status, prioritizing work on service desk tickets, attending supplier and client calls, and researching payment rejections. Managed over 50 customer calls per day.

• Accounts Payable Invoice processing process US, Canada & India regions. Invoices split, introduction, indexing, processing in OCR & Apply in PeopleSoft/SAP, Posted/Process, Parked Invoices PO, NON-PO, RFP, Proforma invoices, and Debit & Credit memo, Invoices matching with 3 ways or 2 ways. Non-PO invoices Audit & send for Approval & coding, Confirm banking details & remittance address as per invoice copy of supplier. If received any invoice discrepancy than these invoices send to pending Queue for resolution.
• Holdout & Match Exception Process
• Accounts Payable Helpdesk Process: Handling vendor queries on through Generic email box, Payment inquiry, provide invoices Statement Status, priority work on Service Desk Ticket, Attending supplier & client calls, Research payment rejection.
• Payment cycle process: Run the invoices \voucher file as per schedule date from PeopleSoft system, Format file like suppler name ascending order, create new tab for high dollar amount, these files send to supervisor, manager & Treasury for approval. Once approval received run the payment cycle as per DPM in PeopleSoft system. And Performed payment Run the invoices as per schedule date from SAP –T- code F110.
• Travel & Expenses Process: US & Canada: Activate\deactivation employee profile, prepare final Expenses report in PS, P-card Notifications sent to employee, Authorize Setup, Maintain SLA Tracker of T&E, Rejection Notice, Receipt not received.
• Other Activities: Work allocation to team members, Maintaining Accuracy, TAT other SLA's, Daily preparation of movement & Queue status Report, Monthly reporting to client, vendor master audit report, ME Aging Report, Holdout Aging Report, Maintain SLA for invoice processing, Training given to new team member & Floor support.

• Post and process journal entries to ensure that all business transactions are recorded.
• Reconciliation of Accounts.
• Cash and bank transactions.
• Bookkeeping and Accounting.
• Assisting in auditing financial information.
• Assisting in the preparation and processing of balance sheets, income statements, and other financial statements according to legal and company accounting and financial guidelines.
• Income Tax, Sales Tax, VAT, and Other Taxes.
• Sales, Accounting, and Customer Accounts reconciliation. Increased sales by 10%.
• Provide data on consumption stock levels, depletion status, etc., to control management of the inventory.