Aneesh Bethina

Central Administrative Manager

PYRAMID SOFTSOL PRIVATE LIMITED

T.G

03.2014 - Current

BTC Planning Team Support: Assisting the BTC planning team in various tasks and projects.
Coordination with MSP Vendors: Collaborating with vendors such as Quest, Infosys, L&T, and Tech Mahindra for invoice collection.
Validating MSP timesheets and invoices to ensure accuracy.
Cost Steward Report (CSR) Updates: Capturing projections and final costs for accruals, updating the CSR accordingly.
Coordination with MSP Vendor QUEST: Managing the organization chart, validating and preparing monthly employee master data and timesheet templates, and sharing them with the Quest team.
Facilitating the quest team in obtaining timely endorsements from the EM team to ensure the punctual raising of monthly invoices.
Bangkok Billing Team Support: Verifying timesheet billing codes and updating trackers for the Bangkok Billing Team.
High-Risk Legal Compliance Training: Conducting training sessions in collaboration with the global legal compliance team.
Compliance Dashboard Data Reconciliation: Ensuring data accuracy on compliance dashboards.
Finance Report Data Analysis: Analyzing financial report data for accuracy and insights.
MOH Health Check and Vaccination: Validating health check and vaccination data, and processing invoices in Ezypay.
PPE Inventory Management: Managing inventory for personal protective equipment.
PR and LVPO Creation: Creating purchase requisitions and low-value purchase orders in SAP.
Indirect Procurement: Managing procurement for indirect materials and services.
Petty Cash Management: Managing petty cash using Chrome River.
Calendar Management: Scheduling training and meetings as per team requirements.
Hotel and Travel Management: Managing hotel bookings and travel arrangements.
LOA & LOI Preparation as per team request.
Implementing New Vendors: Focusing on cost savings while implementing new vendors.
Team Event Management: Organizing and managing team events.
R&M Services: Managed repair and maintenance services for the entire South Zone.
Indirect Procurement: Handled procurement processes for indirect materials and services.
Project Support: Supported new projects with necessary resources and coordination.
PO Creation and Invoice Processing: Created purchase orders, collected invoices, and processed them in the expensing software.
Soft Services Management: Addressed and resolved soft services issues for the South Zone.
Inventory Management: Managed inventory for housekeeping materials, general stationery, and printed stationery.
Utility Management: Oversaw utility management, including telephone bills, premises rent, and water bills.
Petty Cash Management: Managed petty cash for various expenses.
Asset Management: Maintained and managed assets.
Event Management: Organized and managed events.
Management Reports: Prepared and presented management report.
Assisted the Corporate Facility Management team and Site Operation team on a daily basis.
Management Reporting: Provided management reports to the JLL management team on a daily basis.
Supported account payable team.
Vendor Invoice Processing: Collected and processed vendor invoices for PAN INDIA.
GR Process: Managed the GR process on a daily basis using JDE software followed up on open POs and payments, and conducted NDC reconciliation.
Accounts Receivable Support: Supported the accounts receivable team for JLL invoice submission processes.
MIS and Adhoc Reports: Provided MIS reports and adhoc management reports as necessary.
Accruals and Forecasting: Prepared accruals and forecasting reports.
Petty Cash and Claims Management: Managed petty cash, conveyance, and mobile claims for Pan India sites.
Vendor Management: Coordinated with vendors regarding purchase orders (POs), payments, rejected invoices, and work completion.
PO and Vendor Data Management: Maintained POR and PO trackers, and managed vendor master data.
Adhoc, AMC, and Quarterly POs: Managed adhoc, Annual Maintenance Contract (AMC), and quarterly Pos.
Indirect Procurement: Managed procurement for facility management operations.
BOQ Collection and RFQ Creation: Collected Bill of Quantities (BOQ) from site technical and soft service teams, conducted meetings with vendor partners, created Requests for Quotations (RFQs), and negotiated with vendors.
Purchase Order Management: Prepared Purchase Order Requests (PORs), tracked purchase orders, issued POs to vendors and site teams, and followed up with contractors and vendors to complete projects within specified timelines.
Vendor Meetings: Scheduled quarterly meetings with all vendors to discuss operational and payment issues, and shared Minutes of Meeting (MOM) with management.
Coordinated with the corporate admin team for booking cabs and accommodation for JLL VIP visits.
Monthly Indent Preparation: Prepared monthly indents for drinking water jars, hot beverages.
Labour Compliance: Handled internal and client audits for labour compliance, coordinated with external and internal labour compliance auditors, and shared Pan India audit reports with management.
Audit Coordination: Ensured timely uploading of audit documents monthly and quarterly, organized mock audits, and followed up with vendors to close non-compliances during audits.
Cost Savings: Delivered cost savings in specific areas.
Facility Condition Maintenance: Ensured the physical condition of facilities was safe, clean, and functional by applying available resources and personnel.
Team Management: Handled the facility team, including housekeeping, maintenance, and physical security personnel.
Project Coordination: Coordinated with facility teams on upcoming repairs and projects, managing workplace safety issues.
Facilities Manager Support: Assisted in project implementation, materials procurement, contract preparation, and scheduling.
Housekeeping Oversight: Checked housekeeping duty rosters and attendance.
Vendor Coordination: Followed up with contractors and vendors until project or supply completion.
Indirect Procurement: Collected comparison quotes from vendors, negotiated quotes, validated and approved requests, raised PORs, released POs, and coordinated with vendors until material delivery or R&M work completion.
Monthly Vendor Meetings: Conducted meetings to review vendor performance.
Cafeteria and Event Management: Managed cafeteria operations and organized events.
Inventory Management: Managed inventory for various materials.
MIS and Adhoc Reports: Provided MIS reports and adhoc management reports as necessary.
Asset Management: Managed asset tracking, lockers key management, and guest house arrangements.
Daily Operations: Managed day-to-day activities of the facilities and admin department.
Team Coordination: Coordinated with housekeeping, maintenance, and physical security teams.
Facility Maintenance: Ensured the physical condition of facilities was safe, clean, and functional by applying available resources and personnel.
Vendor Quote Negotiations: Negotiated quotes with vendors, issued purchase orders, coordinated material delivery and R&M work completion, and managed payment releases.
Quarterly Vendor Meetings: Conducted meetings with all vendors to discuss operational and payment issues, and shared Minutes of Meeting (MOM) with management.
Vendor Invoice Processing: Processed vendor invoices.
Help Desk Management: Handled help desk activities, providing a single focal point for all requests and complaints related to maintenance, repairs, and other requirements.
MIS Reporting: Prepared MIS reports, work permits, gate passes, and purchase orders as per client requests.
Inventory and Event Management.
Building Management Systems: System Oversight: Handled the Building Management System (BMS) workstation, including air conditioning, access control systems, CCTV, and fire alarm systems.

Summary

Overview

Work History

Central Administrative Manager

Construction In-charge

Education

B. Tech -Bachelor Degree - Electronics and Communication Engineering

MPC -Intermediate - Mathematics, Physics and chemistry

Skills

Personal Information

Timeline

Central Administrative Manager

Construction In-charge

B. Tech -Bachelor Degree - Electronics and Communication Engineering

MPC -Intermediate - Mathematics, Physics and chemistry

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