Aconex (Oracle Aconex)
Anil Kumar
Lead/Senior Document Controller
Gurgaon
Summary
A highly skilled and experienced Document Control and Management System professional with a proven track record of successfully managing document control systems for complex projects. Possessing strong attention to detail and the ability to streamline workflows, this individual excels in implementing and maintaining communication procedures and ensuring the accuracy and completeness of all project-related documentation. Proficient in utilizing the latest document control software and tools to maximize efficiency and ensure compliance with relevant industry standards and regulations.
Overview
17
17
years of professional experience
1
1
Language
Work History
Senior Manager – Document Control & Quality Compliance
M/s Krisumi Corporation
05.2025 - Current
- - As a Senior Manager – Document Control & Quality Compliance in an Indo-Japanese joint venture real estate organization, I played a key leadership role in managing and streamlining documentation processes for a prestigious high-rise residential development comprising penthouses, executed across four major construction phases. The project involved collaboration with leading contractors: M/s TATA Projects Ltd. for Phase 1, M/s KBE for Phase 2, and M/s Kalpataru for Phases 3 & 4.
- - I was responsible for establishing robust documentation standards and procedures tailored to the specific needs of each project phase, ensuring alignment with international quality benchmarks and Japanese precision in construction and compliance. Working closely with multidisciplinary teams—including design, planning, quality control, MEP, and structural engineering—I coordinated the collection, validation, and control of technical documentation, drawings, quality reports, inspection records, and compliance submissions.
- - Under my leadership, a centralized Document Management System (DMS) was successfully implemented and customized to support complex workflows, version control, and real-time access for consultants, contractors, and internal teams. I conducted regular training sessions for staff and contractor representatives (including TATA Projects, KBE, and Kalpataru teams) to ensure adherence to documentation protocols, regulatory standards, and ISO-compliant practices.
- - I oversaw the preparation, verification, and approval of Material Inspection Reports (MIRs) and Work Inspection Reports (WIRs), ensuring accuracy, traceability, and compliance with design and quality standards at every stage. I maintained updated records of design specifications, revisions, and execution logs, ensuring that all documents reflected the most current status of the project. My role also included facilitating smooth communication between departments and stakeholders, acting as the central point of contact for all document-related matters across the four phases of the project.
- - Additionally, I participated in internal audits and third-party compliance inspections, driving continuous improvement in documentation processes through feedback and corrective actions. By enforcing quality control measures and establishing strong audit trails, I contributed significantly to the project’s successful delivery while upholding the meticulous standards associated with Indo-Japanese engineering collaborations.
- Established strong relationships with clients and stakeholders, ensuring long-term partnerships and repeat business.
- Implemented and developed operational standards, policies and procedures.
Manager – Document Control & Quality Compliance
M/s DLF Limited
07.2024 - 04.2025
- - Established and enforced documentation standards and guidelines across the organization, ensuring consistency, traceability, and regulatory compliance throughout all project phases.
- - Collaborated with cross-functional teams—including engineering, quality control, planning, and procurement—to gather, validate, and finalize technical and procedural documentation.
- - Led the successful implementation of advanced document management systems (DMS) such as Aconex/Procore/EDMS, significantly improving documentation retrieval, version control, and approval workflows.
- - Trained and mentored internal staff and subcontractors on documentation best practices, regulatory requirements, and company-specific protocols, resulting in enhanced document accuracy and compliance.
- - Ensured documentation clarity, conciseness, and alignment with organizational goals, effectively supporting project execution, client communication, and legal records.
- - Monitored adherence to internal quality standards and external regulatory compliance, regularly updating protocols in line with ISO, local authorities, and client expectations.
- - Maintained and updated comprehensive records related to quality assurance, compliance, and regulatory submissions, enabling successful audits and inspections.
- - Managed and verified Material Inspection Reports (MIRs) to ensure compliance with approved specifications and technical standards before installation.
- - Oversaw the preparation and review of Work Inspection Reports (WIRs) to ensure accurate documentation of execution works, site conditions, and quality benchmarks.
- - Controlled and maintained design specifications, revisions, and execution records, ensuring all documentation reflects the most recent and approved project developments.
- - Served as the central point of contact for all document control matters, providing support to internal departments, contractors, and consultants regarding document-related queries.
- - Facilitated smooth interdepartmental communication to support transparent, timely document exchange and issue resolution across multiple project phases.
- - Developed and enforced quality control procedures for documentation, including regular document checks, version control audits, and compliance tracking.
- - Participated in internal and external audits, addressing non-conformities, implementing corrective actions, and contributing to the continuous improvement of documentation processes.
- Managed and motivated employees to be productive and engaged in work.
Assistant Senior Document Controller
M/s Jacobs Solution Pvt. Ltd. (Jacobs Group)
07.2021 - 07.2024
- - I have successfully established Document Management System and Document Control team. As part of this role, I also established and implemented Correspondence and Communication Procedure (C&CP) for the project, working closely with all contractors and consultants involved. I have experience leading the team responsible for the Document Management System of the Noida International Airport Project. My work has involved collaborating with various stakeholders, including M/s Nordic, M/s STUP, M/s Grimshaw, and M/s Haptic, to finalize tender drawings under the Noida International Airport Project. I have also directly dealt with key contractors such as M/s TATA Projects Ltd. (EPC Contractor), M/s ICAD Holding Ltd. (Master System Integrator), and M/s Indian Oil Skytank Ltd. (Fuel Farm) to ensure project success.
- - One of my key contributions has been implementing Aconex as a Document Control Management tool for the project, including completing admin training for the project and working with the Oracle team to configure Aconex for Noida International Airport. I have also conducted successful training sessions for both clients and contractors, ensuring a smooth rollout of the tool for multiple contractors.
- - As part of my role, I am responsible for maintaining all design and construction-related submissions on SharePoint and assuring quality control. This includes maintaining tracker sheets for all design and construction-related submissions, as well as logs for all incoming and outgoing correspondences.
- - I also maintain the folder structure and implement digital signatures on all bill certificates, provide and maintain outgoing letter reference numbers, maintain all contractor submissions, and provide document numbers as per the Correspondence and Communication Procedure. I prepare Design Review Forms and ensure timely closure of all submissions within the given timeframe.
- KEY ACCOUNTABILITIES (List the responsibilities/duties associated with the job).
- - Manage the submission process and ensure a streamlined workflow to the respective teams in accordance with the Correspondence and Communication Procedure (C&CP) process.
- - Ensure that all drawings/documents are compliant with documentation standards and are submitted on time.
- - Classify all documents based on discipline, area, type of document, and revision number, and update them in the submission registry.
- - Establish workflow for all submissions related to engineering drawings and documents to the respective departments.
- - Communicate the outcome of the final workflow to the contractors.
- - Maintain and store incoming/outgoing softcopies in the appropriate folder structure on SharePoint and implement access controls. - Daily basis
- - Ensure timely submission of all documents to the Independent Engineer and Noida Authority after approval of submissions by the technical team, including the Monthly Progress Report (MPR). - Within defined timelines
- - Ensure that all submissions made by contractors are completed within the established time frame through Aconex.
- - Create and ensure a proper workflow of drawings and documents submitted by contractors.
- - Retrieve updated Design Review Form (DRF) sheets from Aconex after closing the final workflow by the construction head and register them in Aconex with DRF numbers.
- - Send and receive correspondences through Aconex and distribute them to the design team, site execution team, and contractors. - Daily basis
- - Update the drawing/document tracker and summary and distribute them to the design and site execution teams. - Weekly basis
- - Receive correspondences from contractors through Aconex and register them in the Correspondence registry on SharePoint.
- - Ensure that all incoming correspondences are distributed on time to the design and site execution teams.
- - Allocate outgoing correspondence numbers and distribute them to the contractors through Aconex after obtaining approval and signature from the Construction Head.
- - Register and maintain all details pertaining to outgoing letters in the outgoing registry. - Daily basis
- Safeguarded sensitive information with strict adherence to confidentiality protocols and data protection regulations.
- Streamlined workflow for project teams by maintaining accurate records of document revisions and approvals.
Document Controller
M/s GMR Airport Development Ltd. (GMR Group)
12.2017 - 07.2021
- - As part of my responsibilities, I maintain the Contractor Submission Registry (CRS), which includes all project-related drawings and documents. I also maintain a Drawings and Documents tracker and summary in accordance with the Project Work Manual (PWM) process. Additionally, I maintain an Incoming and Outgoing Correspondence registry, also as per the PWM process, which includes all project-related correspondences.
- - To ensure compliance with PWM process, I manage the proper storage of hardcopy submissions of all correspondence, drawings, and documents. Furthermore, I have extended my support in successfully implementing Aconex in the Goa Project (GMR Goa International Airport Ltd.), where I manage the tool, creating and ensuring proper workflow of drawings and documents submitted by the EPC contractor as per PWM process.
- - As part of my role, I ensure timely hardcopy submission of Monthly Progress Reports (MPR) and Drawings/Documents to Independent Engineers and the Government of Goa. Additionally, I am responsible for maintaining the storage of technical reference documents in the Library at the site and ensuring on-time hardcopy submission by the contractor and timely distribution to the site execution team.
- KEY ACCOUNTABILITIES (List the responsibilities/duties associated with the job).
- - As the Document Control Manager, accountable for managing the submission of both hardcopy and softcopy documents from the EPC contractor. This involves streamlining the workflow to ensure submissions are made through proper channels as per PWM process, classifying documents according to discipline, area, type and revision number, and updating the submission registry. In addition, responsible for creating workflows for submission of engineering drawings and documents to relevant departments, sending the final outcome to the EPC contractor, and maintaining incoming/outgoing folders with access control. Records must also be maintained to enable efficient retrieval of drawings and documents according to discipline. All submissions must be in line with documentation standards and made within defined timelines.
- - Ensure timely submission of hardcopy and softcopy documents to the Independent Engineer and Government of Goa after approval of submissions by the technical team, including Monthly Progress Reports (MPR), Site Videography, and Drawings/Documents submission.
- - Ensure that all submissions by the EPC contractor are made through Aconex and maintain a proper workflow for the submission of drawings and documents.
- - Receive review sheets from discipline heads and register them in Aconex.
- - Manage the sending and receiving of correspondences through Aconex and distribute them to the site execution team and EPC contractor in accordance with the Chief Development Officer's instructions.
- - Ensure the drawing/document tracker is updated accurately and in a timely manner. Distribute the updated summary to the site execution team.
- - Receive correspondence from the EPC contractor through Aconex and record it in the Correspondence Registry.
- - Ensure that all incoming correspondence is promptly distributed to the site execution team in accordance with CDO instructions.
- - Allocate an outgoing correspondence number and distribute it to the EPC contractor through Aconex after obtaining CDO signature.
- - Record and maintain all details relating to outgoing letters in the Outgoing Registry.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
MIS Executive cum Data Analyst
M/s Delhi International Airport Pvt. Ltd. (GMR Group)
03.2015 - 11.2017
- - Prepared Monthly and Annual (Financial Year) reports on Air Traffic Summary, including passenger Arrival & Departure, Cargo Export & Import, and airplane traffic movements.
- - Created Monthly and Annual (Financial Year) Traffic Analysis Reports.
- - Compiled Airline-wise monthly reports on all data, including Passenger Arrival & Departure, Cargo Export & Import, and Airplane Traffic Movements.
- - Maintained up-to-date records of all data, including Passenger Arrival & Departure, Cargo Export & Import, and Airplane Traffic Movements, on a monthly and annual basis.
- - Conducted Trend Analysis of Data and automated reports for efficient data management.
- - Collaborated with cross-functional teams to achieve desired outcomes.
- - Prepared Adhoc reports for use by business heads.
- KEY ACCOUNTABILITIES (List the responsibilities/duties associated with the job).
- Data Collation/Compilation for Traffic Analysis:
- - Collecting all traffic-related data from airlines and internal departments.
- - Compiling data in the prescribed format using Excel or Access.
- - Assisting in releasing provisional and final traffic summaries.
- - Supporting in releasing Traffic Analysis Reports.
- - Providing traffic-related data to all departments as per their requirements.
- - Accumulating and updating all historical traffic-related data.
- Providing Research and Analysis Assistance to the Team:
- - Conducting benchmarking exercises to collect data from comparable airports.
- - Gathering information and data for environmental scanning required for quarterly and annual strategic planning.
- - Compiling aviation news and updates for top management.
- - Conducting desk research and collating data for tracking Key Performance Indicators (KPIs) progress.
- - Collecting data for various special tasks such as NCAER (Socio-Economic Impact Study).
- - Assisting the team with other research and analysis tasks as required.
- Management of Correspondence System (CMS):
- - Ensuring timely updates of all incoming and outgoing correspondences on CMS system
- - Maintaining and tracking the status of responses to ensure timely follow-up and closure
- - Maintaining and updating department-wise contracts and agreements in the Contract Compliance Management System (CCMS).
- - Implementation of Document Management System (DMS)
- - Collecting the document management requirements from various departments.
- - Coordinating with departments to ensure smooth implementation of the DMS.
- Established long-term client relationships through consistent delivery of high-quality products and services.
- Enhanced customer satisfaction by streamlining communication channels and improving response times.
MIS Executive Cum Document Controller
M/S P & A Valuetech Pvt. Ltd.
03.2013 - 03.2015
- - Prepare valuation reports for movable and immovable properties.
- - Collaborate with engineers to measure land and determine market rates for properties across India.
- - Draft stock audit reports in conjunction with stock auditors.
- - Maintain both soft and hard copies of all reports in a database.
- - Manage and send soft copies of valuation and stock audit reports to banks and companies.
- - Maintain billing and daily data related to reports.
- - Coordinate with civil engineers and banks for report preparation.
- Developed innovative solutions to complex problems, resulting in improved organizational performance.
- Mentored junior staff members for accelerated career growth, developing future leaders within the organization.
MIS Executive
M/S NVR Association
06.2009 - 06.2012
- - Assisted the association in performing data compilation and mining required to assess the given data.
- - Maintained the research database, renewed and improved it from time to time, and ensured the safe storage of data.
Education
Master of Arts - Political Science
IGNOU
New Delhi 04.2001 -
Bachelor of Arts - B.A. Program
Delhi University
New Delhi 04.2001 -
12th Grade Examination - Senior Secondary
Harcourt Butler Senior Secondary School
New Delhi 04.2001 -
10th Grade Examination - Senior Secondary
Harcourt Butler Senior Secondary School
New Delhi01-2005
Skills
- Document Management System (DMS): Proficiency in implementing and managing DMS to ensure timely and accurate documentation, version control, and access control
- Attention to Detail: Ability to ensure accuracy and completeness of documents and adherence to project requirements
- Communication: Effective communication skills to interact with internal and external stakeholders to ensure smooth document control
- Quality Control: Skilled in establishing, implementing, and maintaining quality control procedures to ensure document control accuracy
- Technical Proficiency: Proficiency in using document control software, such as Aconex, SharePoint, and Microsoft Office Suite
Talent development
Operations management
Resource allocation
Strategic planning
Software
Microsoft SharePoint
Microsoft Office Suite
EDMS (Electronic Document Management System)
Correspondence Management Systems (CMS/CCMS)
Primavera P6 (Basic Level) – Planning & Scheduling Fundamentals
Timeline
Senior Manager – Document Control & Quality Compliance
M/s Krisumi Corporation
05.2025 - Current
Manager – Document Control & Quality Compliance
M/s DLF Limited
07.2024 - 04.2025
Assistant Senior Document Controller
M/s Jacobs Solution Pvt. Ltd. (Jacobs Group)
07.2021 - 07.2024
Document Controller
M/s GMR Airport Development Ltd. (GMR Group)
12.2017 - 07.2021
MIS Executive cum Data Analyst
M/s Delhi International Airport Pvt. Ltd. (GMR Group)
03.2015 - 11.2017
MIS Executive Cum Document Controller
M/S P & A Valuetech Pvt. Ltd.
03.2013 - 03.2015
MIS Executive
M/S NVR Association
06.2009 - 06.2012
Master of Arts - Political Science
IGNOU
04.2001 -
Bachelor of Arts - B.A. Program
Delhi University
04.2001 -
12th Grade Examination - Senior Secondary
Harcourt Butler Senior Secondary School
04.2001 -
10th Grade Examination - Senior Secondary
Harcourt Butler Senior Secondary School
PERSONAL DOSSIER:
- Languages Known: English, Hindi
PERSONAL DOSSIER:
- - Father's Name: K.K.K. Sharma
- - Date of Birth: September 16, 1989
- - Place of Birth: New Delhi