ANIL KUMAR MADDELA
Hyderabad
Summary
Dynamic Office Management & Operations professional with a proven track record of enhancing efficiency by 30% at Ficosa India Engineering Centre. Expertise in Vendor Management & Procurement, complemented by successful ISO audits and strong team collaboration skills. Committed to driving continuous improvement and operational excellence.
Overview
11
11
years of professional experience
Work History
Sr. Administration Executive
Ficosa India Engineering Centre Pvt Ltd
Hyderabad
02.2022 - 12.2024
- Managing Office with a 20,000 sqft
- Facility in Madhapur, Hyderabad
- Provide high-level administrative assistance to senior leadership, including managing complex calendars, arranging travel, preparing reports, and coordinating meetings
- Oversee all aspects of office maintenance, including housekeeping, pest control, logistics, repair and maintenance (R&M), and soft and technical services
- Handle vendor relationships and oversee the procurement of office supplies, technology, and services
- Organize domestic and international travel arrangements and detailed itineraries for the CEO and other stakeholders
- Develop budgets and annual plans to support facilities management in line with organizational needs
- Provide event management support as needed and supervise a team handling administrative and clerical tasks
- Manage petty cash reimbursements, reconciliation, and other related finance tasks
- Work closely with the HR team and support HR operations, including coordinating onboarding processes, ID cards, business cards, and corporate mobile connections for new hires
- Coordinate the maintenance of key equipment like air conditioners, water tanks, DG units, photocopiers, and fax machines
- Ensure a welcoming environment for all visitors and provide hospitality as required
Sr. Executive Operations
Cadeploy Engineering Private Limited
Hyderabad
07.2019 - 02.2022
- Managing the Head Office, a 30,000 sq
- Facility in Madhapur, Hyderabad
- Oversee a team responsible for both administrative and clerical support functions
- Manage the CEO’s calendar, organize daily activities, and act as a liaison with the Board of Directors
- Handle international and domestic visa processes, travel arrangements, and detailed itineraries
- Work closely with the CEO to keep them informed of upcoming commitments and responsibilities, providing timely follow-up
- Collaborate with project managers, team members, and key business stakeholders, ensuring effective communication with the company's directors
- Ensure a welcoming environment for all visitors, manage the main phone line, and respond to inquiries
- Coordinate with the HR team on onboarding, employee engagement, health insurance, and other HR-related activities
- Oversee petty cash reimbursements, reconciliation, and manage budgetary compliance
- Manage information systems operations, including hardware, software, desktop support, and internal telecommunications
- Organize and schedule meetings, arrange meeting rooms, and provide event management support when needed
- Act as a point of contact between executives and colleagues, handle various administrative tasks, and manage additional projects for organizational benefit
- Ensure maintenance of essential office equipment such as ACs, water tanks, DG units, photocopiers, and fax machines
- Monitor and ensure that daily, weekly, and monthly SLAs are achieved
- Evaluate quotes and manage the timely purchase of assets, stationery, office furniture, and fixtures
- Manage client and customer communications and provide support to new joiners through coaching and mentoring
Sr. Officer – Administration & Facilities Management
Preca Solutions India Private Limited
01.2018 - 07.2019
- Manage all administrative functions, including office equipment maintenance, transport, housekeeping, office upkeep, and record-keeping of stationery
- Develop and manage budgets and plans for facility operations aligned with organizational needs
- Establish and implement quality control procedures to uphold high standards
- Oversee procurement and purchasing, ensuring a steady supply at optimal costs, while strengthening and diversifying vendor sources
- Negotiate and finalize service agreements with reliable contractors within budget parameters
- Assess contract risks by coordinating with stakeholders and risk functions to address potential service-related risks
Sr. Officer – Administration & Executive Assistant to MD
KPC Projects Limited
03.2014 - 11.2017
- Coordinated effectively with vendors and ensured timely payment processing
- Managed Travel Desk, transportation, and vehicle operations efficiently
- Oversaw facilities and administration for commercial buildings, guest houses, and warehouses
- Managed calendars and daily schedules for the MD and CEO
- Planned and organized corporate events within budget
- Processed payments in coordination with the finance team and maintained a payment tracker
- Monitored monthly MIS reports on water, diesel, and energy consumption
Education
Bachelor of Computers -
VVDC Kakatiya University
Mancherial06.2013
Board of Intermediate Education -
Andhra Pradesh
Andhra Pradesh03.2009
Board of Secondary Education -
Andhra Pradesh
Andhra Pradesh03.2006
Skills
- Office Management & Operations
- Financial Administration
- Inventory & Office Supply Management
- Event Coordination
- Microsoft Office Tools
- Team Collaboration & Communication
- Customer Service & Client Relations
- Vendor Management & Procurement
- Scheduling & Calendar Management
- Travel Management
- Data Entry & Database Management
- New Office Setups and Logistics Management
- Fleet Management
- Access Control System
- CCTV operations
- Implementing of ISO Audits & Certification
- Conducting Employee Trainings
- Guest Hospitality
- Human resources management
- Client relations expertise
- Event coordination
- Office record management
- Meeting coordination
- Document management
- Meeting planning
- Bookkeeping
Accomplishments
- Effectively managed the transition to a new office space, overseeing logistics, resources, and contractor coordination, resulting in minimal operational downtime.
- Led the transition to a hybrid work model for 800 employees, seamlessly coordinating remote and in-office schedules to support operational continuity during the pandemic.
- Developed a digital filing system that enhanced document retrieval speed by 25%.
- Successfully organized a corporate event for over 100 attendees, handling logistics, guest lists, and scheduling with precision.
- Streamlined the office supply ordering process, achieving a 15% cost reduction.
Languages
- English
- Hindi
- Telugu
Personal Information
- Date of Birth: 05/15/91
- Marital Status: Married
Expertise
Experienced and detail-oriented Senior Office Administrator with over 10+ years of expertise in managing office operations, Infra, optimizing administrative processes, and providing executive-level support., Office Management & Operations (End to End Office Administration), Financial Administration (e.g., invoicing, budgeting, expense reports), Inventory & Office Supply Management, Event Coordination (Indoor & Out Door), Expertise in Microsoft Office Tools (MS Excel; MS Word, MS PPT), Team Collaboration & Communication, Customer Service & Client Relations, Vendor Management & Procurement, Scheduling & Calendar Management (CEO & Other Stake Holders), Travel Management (International & Domestic Ticketing, Hotel Bookings, Visa Process (USA, Canada, UK, Spain and China)), Data Entry & Database Management, New Office Setups and Logistics Management, Fleet Management (Vehicle Maintenance, RTO Works), Responsible for Access Control System, CCTV operations, Implementing of ISO Audits & Certification, Conducting Employee Trainings (Moke Drills, First Aid, Health Checkups and Etc.), Guest Hospitality
Timeline
Sr. Administration Executive
Ficosa India Engineering Centre Pvt Ltd
02.2022 - 12.2024
Sr. Executive Operations
Cadeploy Engineering Private Limited
07.2019 - 02.2022
Sr. Officer – Administration & Facilities Management
Preca Solutions India Private Limited
01.2018 - 07.2019
Sr. Officer – Administration & Executive Assistant to MD
KPC Projects Limited
03.2014 - 11.2017
Bachelor of Computers -
VVDC Kakatiya University
Board of Intermediate Education -
Andhra Pradesh
Board of Secondary Education -
Andhra Pradesh
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