ANJALI KUMARI
Gurugram
Summary
Experienced administrative assistant with over 6+ years of experience. Organized Administrative Assistant with experience in managing high-priority tasks, administrative coordination, and office management. Strengths include strong communication skills, problem-solving ability and knowledge of multiple software platforms. Demonstrated ability to create efficient systems leading to improved overall productivity.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
American Express
Gurugram
09.2023 - Current
- Provide administrative support to Directors and VP, ensuring efficient day-to-day operations.
- Coordinate with travel team for domestic and international travel arrangements for the Director, ensuring seamless itineraries, flight booking, hotel reservations, and transport.
- Implement filing systems to adhere to company policies and manage confidential personnel information and business activities
- Manage the provision of essential amenities for meeting rooms, such as audio-visual equipment, catering, and seating arrangements.
- Manage meeting room bookings on Reserve for leadership visits and cancellations efficiently, avoiding conflicts to ensure smooth operations
- Provide exceptional administrative support by organizing executive calendars, managing meetings, conferences, and appointments.
- Manage task prioritization and time allocation with efficiency
- Experience in efficiently managing multiple calendars and meeting schedules
- Proven ability to effectively plan and execute events at various levels of difficulty offsite events, conferences, retreats, and team building activities
- Experience in using Concur's features to automate and streamline invoice processing, ensuring timely submission of expense bills in Concur
- Ensure timely raising of corporate card requests for team members and effectively tracked and followed up on applications with the Corporate Card team.
Administrative Assistant
American Express
Gurugram
09.2022 - 09.2023
- Ensured prompt and efficient handling of incoming phone calls and emails
- Effectively communicated details about the organization and its offerings to individuals in person or over the phone
- Provided timely and satisfactory resolutions for employees inquiries and complaints
- Facilitated the provision of temporary access cards and permanent access badges for employees and contractors.
- Effectively communicated with visitors, clients, colleagues, and management
- Ensured the secure handling of confidential information with discretion and professionalism.
Executive- Admin
Stemz Healthcare
Gurugram
04.2019 - 09.2021
- Managed Facilities Manage that included overseeing Housekeeping, Security, and pantry services.
- Maintained regular communication with HODs to compile and deliver their weekly reports to MD.
- Coordinated with QMC HR SPOC & finance department
- Implemented monthly invoice process for corporate office vendors
- Managed employee engagement activities plan and budget with HRBP & Head-HR
- Managed onboarding documentation and facilitated new joiners' integration into the company by coordinating ID card, office admin form, biometric, seat allotment, and lunch arrangements.
- Managed travel Manage like Air ticket, train ticket, cab booking for Domestic and international location
- Handled Vendor Manage (Purchase order, Quotation & negotiation) as per the office requirements (Follow-ups with vendors)
- Organized weekly snacks, fun activities for corporate office employees & coordination with the HRBP
Front Office Executive (Facilities)
Cushman & Wakefield at the client site Peoplescout a Trueblue company
Gurugram
12.2016 - 12.2018
- Managed incoming and outgoing calls, reviewed correspondence
- Managed and oversaw the implementation of an efficient Visitor Management System
- Managed the distribution of temporary access and induction cards
- Managed inventory and distribution of stationary materials for Admin team
- Provided assistance to the HR department for scheduling interviews and HR mega drives
- Managed and directed the facility team for successful implementation of the R&R program in Housekeeping.
Education
Skills
- Calendar Management
- Meeting planning
- Office Administration
- Document Control
- Expense Reporting
- Invoice Processing
- Appointment Scheduling
- Travel Coordination
- Minute Taking
Languages
- English
- Hindi
Accomplishments
- Recognition for extra mile work
- Received certificate for R&R
Timeline
Administrative Assistant
American Express
09.2023 - Current
Administrative Assistant
American Express
09.2022 - 09.2023
Executive- Admin
Stemz Healthcare
04.2019 - 09.2021
Front Office Executive (Facilities)
Cushman & Wakefield at the client site Peoplescout a Trueblue company
12.2016 - 12.2018
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