ANKIT GUPTA
Event Management Specialist
Summary
Seasoned event management professional with 15+ years of experience in planning, producing, and managing large-format events in 20+ countries. Proficient in event concepts, trends & technology with a special personal inclination towards technical production. Proven track record of responsibly handling senior managerial roles at leading event companies, building a strong network of clients, vendors, and stakeholders worldwide.
Overview
14
14
years of professional experience
5
5
years of post-secondary education
3
3
Languages
Work History
Assistant General Manager – Production & Planning
Kaleidoscope Events Pvt. Ltd.
02.2019 - 03.2025
- Meeting the brand representatives and understanding the event brief in detail with respect to the purpose, anticipated flow, attendees' profile & entertainment opportunities etc.
- Brainstorming on relevant ideas for theme, design concept, audience engagement and entertainment basis the brief received
- Detailed recce of the proposed venue(s) to gauge the feasibility of the project with respect to the space, dimensions & accessibility
- Coalition with design associates & account manager(s) to get proposals including but not limited to EDMs, design concepts in the form of 2D & 3D renders, floor plans, lighting plot, acoustics plan & décor etc. developed
- Computation/projection and submission of project costs and budgets - both internally and externally
- Preparing categorical lists of all products/services required for smooth execution of the project and identification of vendors for the same
- Drafting RFQs, evaluation of the costings received and final negotiation with the vendors ensuring compliance with the projected budget(s)
- Assignment of projects to the relevant project manager and overlooking the execution plan devised by the manager(s) including his/her communication with all stakeholders
- Developing and constantly updating the show-flow to concisely accommodate all the planned action in the most time-efficient manner
- Ensuring seamless venue construction with adherence to the highest quality standards and the planned timeline
- Running the show with the audio-visual and multimedia team at the AV console ensuring that all the lighting, sound and video systems & entertainment cues run in sync to the planned flow of the event and supervising all on-stage and/or backstage movements
- Handling post-production responsibilities viz. de-brief meeting with the team, vendors' payments & preparation of reference reports etc.
General Manager
OneUp Productions Pvt Ltd
08.2017 - 02.2019
- Meeting clients and understanding their precise event requirements
- Venue site inspection and assessment of space, dimensions & accessibility
- Assignment of projects to the relevant project manager and overlooking the execution plan devised by him/her
- Leading the team in the drafting of proposals and quotations for venue construction, lighting & sound plot, décor and entertainment after careful computation of internal costs involved
- Final negotiation with vendors identified by the project manager and approval on other expenditures towards the event execution
- Liaising with all internal technical departments for sourcing all needs and ensuring that they are appropriately incorporated into the overall event
- Overlooking the production timeline, logistics plan and manpower schedule devised by the project manager for smooth on-site event production
- Post-event analysis, evaluation and recommendation reports
Assistant Director
Trade Promotion Council of India
07.2016 - 08.2017
- Identifying all operational parameters of the assigned International trade show with respect to organizing India Pavilion
- Development of India Pavilion's floor plan in consultation with the trade show organisers
- Identification, selection, negotiation & coordination with vendors viz. venue, hotel, transfers agency, production agency, marketing agency, media, translation agency etc. etc.
- Ensuring timely development and printing of all show collaterals by coordinating with in-house design associates, translation agency and the digital printing agency
- Managing timely issuance & delivery of all relevant travel documents to the delegates
- Planning & on-site execution of production timeline, logistics and other deliverables by vendors
- On-site coordination with diplomats and ensuring protocol management
- Overall management & seamless execution of the pavilion by binding together all elements and on-site level client servicing
- Post-event analysis including development, printing and distribution of post-show reports
Manager – Client Servicing & Operations
OneUp Productions Pvt Ltd
04.2014 - 07.2016
- Meeting clients and understanding their precise event requirements
- Venue site inspection and assessment of space, dimensions & accessibility
- Drafting of proposals and quotations for venue construction, lighting & sound plot, décor and entertainment after careful computation of internal costs involved
- Identification, reference-check, negotiation and deployment of vendors
- Booking artists and managing compliance to their hospitality & technical riders and all other logistic requirements
- Liaising with all internal technical departments for sourcing all needs and ensuring that they are appropriately incorporated into the overall event
- Managing the on-site production and execution of all set-up timelines
Assistant Manager - Operations
Ferns N Petals Weddings & Events India Pvt. Ltd.
10.2013 - 03.2014
- Liaising with clients to ascertain their precise decor requirements
- Working with creative team to develop new décor concepts as per the clients' requirements
- Producing detailed proposals for event decor
- Calculating internal costing and monitoring the same while execution
- Ascertaining the quantity and types of flowers, furniture and other procurements in sync with the theme design and event costing
- Planning production schedules, manpower requirements and logistics to ensure smooth execution of production plans
- Servicing clients at on-site level during execution of the events
- Ensuring the maintenance of highest possible standards of quality in the projects being handled
Senior Executive- Corporate Sales
Info Edge India Ltd
01.2011 - 10.2011
- Mapping the given territory to identify the potential clients
- Fixing up appointments at the management level and accessing their marketing requirements and marketing budgets
- Suggesting relevant marketing solutions based on the clients' requirements
- Managing the clients' campaigns by regularly monitoring the results
- Seeking feedback from the clients and suggesting solutions and taking corrective to eliminate negative feedback, if any
- Pitching and conversion of renewals and/or upselling of services
Education
MBA - Marketing & Human Resource
Jagan Institute of Management Studies
Rohini, New Delhi 01.2009 - 01.2011
Bachelor of Computer Applications -
Guru Gobind Singh Indraprastha University
Delhi 01.2006 - 01.2009
Skills
- Strategic resource planning
- Meticulous attention to detail
- Very effective verbal and written communication
- Effective team leadership
- Analytical and structured problem-solving
- Proficient in MS-Office suite and web applications
Personal Information
- Father's Name: Sudhir Gupta
- Date of Birth: 03/18/86
- Marital Status: Married
Timeline
Assistant General Manager – Production & Planning
Kaleidoscope Events Pvt. Ltd.
02.2019 - 03.2025
General Manager
OneUp Productions Pvt Ltd
08.2017 - 02.2019
Assistant Director
Trade Promotion Council of India
07.2016 - 08.2017
Manager – Client Servicing & Operations
OneUp Productions Pvt Ltd
04.2014 - 07.2016
Assistant Manager - Operations
Ferns N Petals Weddings & Events India Pvt. Ltd.
10.2013 - 03.2014
Senior Executive- Corporate Sales
Info Edge India Ltd
01.2011 - 10.2011
MBA - Marketing & Human Resource
Jagan Institute of Management Studies
01.2009 - 01.2011
Bachelor of Computer Applications -
Guru Gobind Singh Indraprastha University
01.2006 - 01.2009
Similar Profiles
Sandeep SainiSandeep Saini
Senior Manager at Showtime Events (India) Pvt LtdSenior Manager at Showtime Events (India) Pvt Ltd
ANAND SHANKARANAND SHANKAR
Senior Manager - Sectoral Solutions Lead at Times Edutech and Events. Pvt. LimitedSenior Manager - Sectoral Solutions Lead at Times Edutech and Events. Pvt. Limited
Oindrilla BakshiOindrilla Bakshi
Client Service Executive at 9Cube Experiential Marketing & Events India Pvt. LtdClient Service Executive at 9Cube Experiential Marketing & Events India Pvt. Ltd
Subramaniam IyerSubramaniam Iyer
General Manager - Sourcing, Production & Planning at Bergner Impex India Pvt. Ltd.General Manager - Sourcing, Production & Planning at Bergner Impex India Pvt. Ltd.
Faisal MansoorFaisal Mansoor
General Manager Central Production Planning/ Head of Traceability & Sustainable Program / RM Supply chain at NAGeneral Manager Central Production Planning/ Head of Traceability & Sustainable Program / RM Supply chain at NA