Ankit Kumar
Delhi
Summary
Seasoned Administrative Department Head with comprehensive experience in overseeing administrative operations, driving efficiency, and developing effective processes. Strengths lie in improving operational workflows, staff management, budgeting, and strategic planning. Proven track record of enhancing department productivity, streamlining systems, and leading cross-functional teams towards success. Committed to fostering a collaborative work environment that drives business objectives. Take-charge professional delivering executive support and team leadership to business operations. Dependable and detail-oriented to manage multiple tasks and priorities. Broad experience includes office management, accounting, accounts receivable, invoicing, dispatching, database management, vendor negotiations and contract management. Recognized for exemplary customer service and team collaboration.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Deputy Head Facilities
.Monks
Noida
04.2024 - Current
- Developed and implemented administrative procedures to maximize efficiency.
- Created and maintained filing systems for employee records, financial reports, and other documents.
- Coordinated with executive staff to ensure deadlines were met in a timely manner.
- Organized meetings between executives and outside vendors or clients.
- Oversaw the maintenance of office equipment, supplies, and facilities.
- Provided support to departmental managers in the development of project plans and initiatives.
- Supervised a team of administrative assistants tasked with coordinating travel arrangements, scheduling appointments, and providing customer service support.
- Conducted performance reviews on administrative staff members to ensure they are meeting expectations.
Administrator
SABIC Innovative Plastics India Pvt Ltd
Gurgaon
12.2022 - 04.2024
- Monitored system performance and identified potential issues, resulting in improved reliability and uptime
- Implemented an inventory tracking system, resulting in improved asset management and cost savings.
- Assisted in the development of new administrative systems, procedures and policies.
- Managed office supplies inventory and placed orders when necessary.
Facilities Management Specialist & Account Manager
IHS Markit at India Pvt. Ltd
Noida
08.2018 - 11.2022
- Set up and maintained event equipment and facilities to ensure proper functioning
- Supervised a team of administrative staff, providing guidance and support to ensure successful completion of tasks
- Coordinated schedules for multiple departments, ensuring timely completion of projects and deadlines.
- Facilitated meetings between various departments to discuss project progress and brainstorm new ideas.
- Directed junior team members in proper duties and company regulations.
- Utilized document management system to organize company files, keeping up-to-date and easily accessible data.
Management Trainee
Apparel Training & Design Centre
Gurgaon
08.2015 - 11.2017
- Provided feedback and guidance to junior employees to help them reach their full potential
- Organized meetings and workshops to discuss business strategies and objectives.
- Organized and facilitated team meetings that improved communication and collaboration between departments
- Developed and maintained relationships with internal and external customers to ensure satisfaction.
- Performed administrative tasks such as data entry, filing, and document preparation.
Executive Administrator
Moksha Industries
Faridabad
07.2013 - 07.2015
- Compiled and analyzed data to produce accurate reports and presentations for stakeholders
- Created and distributed weekly operational updates to keep employees informed of changes and progress
- Assisted with payroll processing, including verifying and entering employee timesheets.
Education
MBA - Finance
IP University
06-2013
B Com - Financial Accounting
Delhi University
07-2010
Skills
- Management of Facilities
- SAP Ariba
- Team Working
- Safety Principles
- Administrative Operations
- Business Ethics
- Conflict Resolution
- Supply Chain Management
- Ethics
- Audit & Compliance
- Sarbanes-Oxley Act (SOX)
- Coordination Skills
- Communication, MIS and Reporting
- Negotiation Skills
- Hospitality and Office Events Support:
- Microsoft Office
- Housekeeping Skills
- Crisis Management
- Operations Management
- Property Management
- Event Management
- Policy Implementation
- Stakeholder Management
- Performance Evaluations
- Employee Onboarding
- Developing Policies and Procedures
- Office Administration
- Event Planning
- Expense Reports
Languages
- Hindi
- English
References
- Naveen Malhotra, S&P Global, naveen.malhotra@spglobal.com, 9711166039
- Raj Singh, Monks, raj.singh@monks.com
Languages
Hindi
First Language
English
Proficient (C2)
C2
Hindi
Advanced (C1)
C1
Certification
- 2023 SAP Ariba S2C 2023
- WorkSafe Prime- POSH 2023
- Code of ethics training Anti Dumping 2023
- Code of ethics training Workplace Harassment 2023
- Code of ethics training Working with Governments 2022
- Code of Business Ethics (COBE) Training (Digital Course) 2022
- “Facilities Management: Returning to the Workplace” 2022
- “Scrum: The Basics” (Digital Course) 2022
- SAP Ariba Supply Chain Collaboration overview (Digital Course) 2021
- Commitment to an Environment of Equality and Respect and Code of Conduct Attestation (Digital Course) 2021
- Anti-Bribery and Anti-Corruption Training (Digital Course) 2021
- SOX Compliance (Digital Course) 2021
- SAFE PLACE TO WORK (CBRE) (External Auditor) 2021
- Fire & Safety Audit Conducted by FM Global (External Auditor) 2021
- Data Security and Acceptable Use (Digital Course) 2021
- Global Privacy and Protecting Personal Information (Digital Course) 2020
- Commitment to an Environment of Equality and Respect (Digital Course) 2020
- SOX Compliance Training (Digital Course) 2019
- Insider Trading (Digital Course) 2019
- Commitment to an Environment of Equality and Respect (Digital Course) 2019
- Preventing Workplace Violence (Digital Course) 2019
- Negotiation - Improving Your Negotiation Skills (Digital Course) 2019
- Preventing Bribery and Corruption (Digital Course)
Accomplishments
- Reduced CAM Charges and Electricity Costs: Achieved a 20% reduction in CAM charges and electricity costs at the Noida office during the lockdown period.
- SOP Implementation: Developed and implemented an SOP for the International Travel Policy, leading to cost savings.
- SOX Compliance: Conducted SOX physical audits for IHS Markit, ensuring compliance from 2018 to 2021.
- Vaccination Coordination: Successfully completed the vaccination process for employees, security, and housekeeping staff at the Noida location.
- New Office Setup: Managed the successful setup of a 54,000 sq. ft office in Noida Sector 62 in 2019.
- Facility Operations Management: Oversaw facility operations for over 1,500 employees at the Noida location. Star Award Winner:
- Recognized with the Star Award for exceptional performance in Q4 2020.
- TCS Certification: Achieved TCS certification in manufacturing, accounts, and GST on April 2, 2018.
- Event Management: Organized and managed various office events on special occasions.
- Crisis Management: Served as a member of the Covid-19 crisis management team.
- Fire & Safety Award: Awarded Best Workplace in terms of Fire & Safety 2022 by Brookfield Property Management.
- Awarded Management level 1 certification for managing Excom and Plast India.
Affiliations
- Cricket Participation: Competed at both school and university levels, demonstrating teamwork and sportsmanship.
- Organizing Committee Experience: Served as a member of the organizing committee, coordinating various college functions and events.
- Debate and Extracurricular Awards: Received numerous awards and certificates for debate and other extracurricular activities at both school and college levels.
Timeline
Deputy Head Facilities
.Monks
04.2024 - Current
Administrator
SABIC Innovative Plastics India Pvt Ltd
12.2022 - 04.2024
Facilities Management Specialist & Account Manager
IHS Markit at India Pvt. Ltd
08.2018 - 11.2022
Management Trainee
Apparel Training & Design Centre
08.2015 - 11.2017
Executive Administrator
Moksha Industries
07.2013 - 07.2015
MBA - Finance
IP University
B Com - Financial Accounting
Delhi University
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