Annie Pinto

• Various correspondence QHSE department
• Keeping records of various Reports of the Ship on monthly, quarterly and annual reports
• Keeping records of P&I Drafting letters to ship, government authorities etc.

1) Sourcing candidate from job portal

2) Doing Reference check for shor-listed candidates and arranging thier interviews.

3) Checking document like Academic certificates, Courses, Licence, work experience.

4) Arranging all joining formalities.

1) Sourcing candidates to joining.

2) Short-listing and arranging their interview.

3) Arranging training of various courses required.

4) Making reports and sending proposal.

5) Completing all joining formalities.

1) Independently handling 10 vessels (Bulk Carriers).

2) Ensuring all crew joining vessel has completed all pre-joining procedures like medicals, carrying uniform, working gears, vaccination, US visa, SID card and travelling with all travel documents.

3) Arranging briefing with the principals for top 4 ranks.

• Independently handling 8 vessels (Bulk Carriers Plus Tankers)
• Responsible for all pre-joining procedures like, arranging medicals, uniform, in house courses, checking validity of documents, verifying documents with various government authorities like dg, uk, Singapore
• Arranging briefing with the principles with the principles for top 4 ranks
• Booking tickets for joining vessel, arranging visas, ok to board, serving Mpa notice for crew change in Singapore
• Applyin MCV visas for joining crew/onboard crew
• Liaisoning with onboard Master, agents and officers for joining/crew change
• Signing on / off officer’s in company system
• Attending to Master’s day to day emails/queries/leave extension/relief request etc.

1) Arranging flight tickets of joiners.

2) Monitoring emails

3) Arranging travel documents.

4) Co-ordinating with Agents, Master and officer for completing joining formalities.

• Handling 17 Bulk vessels independently
• Maintaining crewlist, liaising with all board Master’s, officer’s, crew and port Agents
• Applying for crew MCV’s Arranging for visas and ok to board
• Attending to Master’s day to day emails/queries/crew change request/extension request etc.

• Liaising / Logistics of Superintendents/Technicians onboard
• Arranging for their ok to board / destination visas, flight bookings Communicating with port agents/principals/superintendents /technicians/ Master onboard etc
• Maintaining vessel visiting chart and updating Compas (sign on/sign off) In-charge of all P&I (Protection and Indemnity) medical cases - Global Follow-up with officers sign off on medical grounds/company doctor regarding medical treatment Maintain P&I medical chart and updating compas with all medical correspondence / medical reports
• Handling Vessels on signer/off signer crew, placing their ticket booking.

• Taking Dictation Attending visitors Follow up of offers, orders, payments Maintaining books of accounts (petty cash) Taking appointments
• Other administration jobs
• Hotel / Air booking Preparing Visit Reports, monthly reports

• Attending phone calls Drafting letters, preparing contract letters for officers / crew joining onboard
• Maintaining records of inward / outgoing mails Other administration jobs.