Astute and exceptionally dedicated professional with 6+ years of experience in Human Resource Management Operations. To provide high-quality support to the management for the consistent growth and development of human resources in diverse companies.
Recruitment and Selection: Worked together with department heads to define job positions, prepared job descriptions, job advertisements, managed applications, shortlisting of applications, conducted interviews and facilitated new employee onboarding.
Joining Formalities & Settlement: Conducted comprehensive induction sessions, meticulously maintained employee databases, managed probation confirmation, increments, promotions and ensured smooth exit procedures.
Statutory Compliance: Adherence to all relevant labor laws and statutory regulations like PF, Maternity, LWF, Minimum Wages, Bonus and Gratuity.
Provident Fund (PF): Ensuring PF compliance, including maintaining and updating employee KYC details on the PF website, cross-verifying PF Electronic Challan Return (ECR) with salary sheets, and ensuring seamless PF processes.
Time Office Management: Managing time office operations, overseeing the implementation and maintenance of the Leave & Attendance Management System.
Attendance Management: Managed attendance records through the system, ensuring accurate and timely recording of employee attendance data.
Leave Management: Effectively administered the Leave Management System, processing leave requests, maintaining leave records, and ensuring compliance with company policies and legal requirements.
Employees Engagement: Develop and execute comprehensive employee engagement strategies aligned with the company's values.
Create a sustainable Employee Engagement Annual Calendar for pan-India locations, planning and organizing various engagement activities, events, and programs such as team-building exercises, Wellness Initiatives, Recognition Programs and cultural celebrations, drawing inspiration from successful initiatives like the Women's Day program organized.
General Administration
· Formulating and implementing corporate admin policies in the organization across Head Office & Branches
· Travel arrangements and liaising with agencies regarding visa, accommodation & meeting rooms
· Ensuring timely payment of all office administration bills like electricity, annual maintenance contract of equipment, EPBAX, Rents, Pest Control and other general expenses
· Planning office events from start to finish according to requirements, target audience and objectives
· Managing various activities like transportation, housekeeping, security, purchase of stationary & office equipment, Organizing and maintaining files and records
· Spearheading activities related to Office Stationery, Letter Heads, Visiting Cards, I- card, Bank Account Opening etc
General HR Administration
· Preparing Offer Letter, Appointment Letter, Confirmation Letter, Contract Letters
· Processing probation confirmation, extension, transfer and termination.
· Facilitating the resignation formalities, issuing relieving letter
· Maintain employee files and records in personnel files.
Talent Acquisition
· Develop and update job descriptions and job specifications.
· Planning human resource requirements in consultation with the Director
· Interfacing with recruitment agencies for briefing manpower requirements and short-listing of candidates.
· Conducting the reference checks & coordinating for background verification of each new employee joined.
· Conducting telephonic and Face to Face round of interviews
Orientation and On-Boarding
· Taking care of documentation part for induction of new hires
· Sending welcome mail to new hires
· Issuing of Welcome Kit, Employee ID Cards, Workplace allocation, Opening Bank Account, Mail ID Creation
Employee Engagement and Other Activities
· Generating birthday list every month for all employees.
· Arranging inhouse events on festivals, birthday celebration of employees
Salary/ Payroll
· Calculation of salary, salary negotiations.
· Preparing the Salary Break up & Salary structure of New Joinees.
· Handling Loan procedure.
· Issuing Pay – Slips, Form 16 to the Employees.
· Worked on Bonus calculation.
Statutory Compliance:
· Worked on ESIC sub codes branches and getting employee registered for the same. Filling half yearly returns with the help of consultant department and collecting new ESIC cards.
· Handled PF withdrawal cases, PF Transfer cases & death cases.
· Worked on allotting UAN (Universal Account Numbers) to employees.
· Responsible to manage Statutory Compliances across India:
· Ensure that the LWF, PF, ESIC and Professional Tax related formalities are completed, and the respective payments are timely processed.
Attendance & Leave Management.
· Collection of attendance data via Biometric system /Muster and maintain the attendance for every month.
· Monthly updating of leave cards/ leave register.
· Responsible for the all-India Attendance, LWP Reports, Active List of the employees
· Create a sustainable Employee Engagement Annual Calendar for pan-India locations, planning and organizing various engagement activities, events, and programs such as team-building exercises, Wellness Initiatives, Recognition Programs and cultural celebrations, drawing inspiration from successful initiatives like the Women's Day program organized.
Performance Management System
· Develop and implement a robust Performance Management System (PMS) to drive employee performance and development in alignment with company goals and values.
· Design and facilitate training programs to chemical engineer’s, managers and employees in setting and achieving their goals effectively.
· Provide guidance and support to engineers, managers and employees on performance-related matters, including feedback, coaching, and performance improvement plans.
· Coordinate and manage the performance appraisal process, including setting timelines and ensuring compliance.
· Assist managers in setting clear, measurable, and achievable performance goals for employees.
· Develop and oversee performance improvement plans (PIPs) for employees who are not meeting performance expectations.
· Monitor progress of PIPs and provide ongoing support to engineers, managers and employees.
HR Policy Framing: Developed and implemented comprehensive HR policies, ensuring alignment with organizational goals and legal compliance. Successfully created policies on POSH, Employee Conduct, Leave Management, Two-Wheeler Policy, Recruitment Policy, Travel Policy, and benefits administration, thereby enhancing workplace efficiency and employee satisfaction.
▪ Talent Acquisition: Involve into End-to-End Recruitment Life Cycle – Sourcing, Screening, Evaluating, Conducting Interviews, Medical Formalities, offer till Joining Formalities.
▪ Coordination with HR GM and Principal understanding requirements thoroughly and accordingly planning the recruitment process.
▪ Handling all functions of recruitment from sourcing of candidates through in-house database, Internet Sites, Referral and Corporate Website.
▪ Handling complete recruitment cycle of colleges & schools across Mumbai and Bangalore
▪ Creating a pool of candidates from Naukri.com
▪ Coordinating with the respective HOD’s, Line Managers for conducting interviews.
▪ Actively involved in salary negotiation, budgeting, and closure of positions.
▪ On boarding & Exit formalities.
▪ Background VerificatioN
Handling induction process for new joinee.
▪ Full & Final Settlement of resigned staff
▪ Coordinating with consultants for PF related issues.
▪ Employee Grievance handling.
Preparing monthly new joinee details and coordinating with accounts dept for salary processing.
▪ Attendance and leave record management for approximately 100 staff.
▪ Preparing and issuing offer letters, appointment letters, experience & termination letters etc.
▪ Maintaining employee records and documentation of more than 100 employees.
▪ Managing with account opening, coordinating with IT department for biometric registration of new staff and IT asset handover.
▪ Participating in organizing events for corporate, colleges for birthdays, parties and annual functions.
▪ Travel arrangements.
▪ Sending the PF statement to the accountant.
▪ Making Identity card.
▪ Being a part of yearly performance appraisal & increment working for all locations.
• On-Boarding Formalities: Preparing AEP for all selected new joiners to facilitate smooth entry in the company premises.
• Sending welcome card to all new joinees on their first day at GVHL.
• Collecting joining documents from the candidate as mentioned on the offer letter.
• Maintaining the checklist for documentation to be done by candidate & by company.
• Making sure that complete joining kit is received by the candidate & is duly filled in (Personal information form, various statutory forms as applicable, company policies etc.)
• Directing the new joinee to concerned department.
• Maintaining employee personal File.
• Reference check: Carrying out reference check for selected candidates before they are joining the organization (2 Reference checks from past employer are carried out for each selected candidate)
• Employee ID Generation & Stationary Requisition: Preparing the Stationary Requisition as per the available stationary count.
• Time and Leave Management: Preparing & distributing leave cards to all the employees at the beginning of the year & as & when any new employee joins the organization.
• Checking monthly Attendance of all the employees.
• Maintaining leave records of all employees.
• Generating leave queries after verifying attendance & leave entries if any.
• Coordinating with department coordinators for resolving the queries timely & to take necessary actions if any
• Attendance Management: Generating daily and monthly attendance reports through computerized Biometric Attendance System for all employees.
• Registering new joinees in the biometric system.
• HR Documentation:
• Preparing VISA, Address Change, Offer Letter, Appointment Letter, etc. other letters as when required.
• Handling end to end recruitment for clients in varied industries i.e., Education, IT and Banking
• Resourcing people for Mid and Senior Level 3
• Search the resume through job portals (Naukri, Monster, LinkedIn)
• Mass Mailing, Personal Database, Referencing
• Short listing, Screening, conduct telephonic to match the necessary requirements and to find out the necessary details • Forward the shortlisted resume to the clients
• Follow up with the selected candidates and keeping them warm till their actual joining
• Maintaining Tracking sheets of all the Prospective Candidates.
Date of Birth: 08/04/92
Available on request