Summary
Overview
Work History
Education
Skills
Certification
Personal Information
Languages
References
Timeline
Generic
Anuja Kshirsagar

Anuja Kshirsagar

Mumbai

Summary

Astute and exceptionally dedicated professional with 6+ years of experience in Human Resource Management Operations. To provide high-quality support to the management for the consistent growth and development of human resources in diverse companies.

Overview

8
8
years of professional experience
1
1
Certification

Work History

Assistant Manager HR & Admin

Kripa Electronics (India) Pvt Ltd
07.2022 - 03.2024

Recruitment and Selection: Worked together with department heads to define job positions, prepared job descriptions, job advertisements, managed applications, shortlisting of applications, conducted interviews and facilitated new employee onboarding.

Joining Formalities & Settlement: Conducted comprehensive induction sessions, meticulously maintained employee databases, managed probation confirmation, increments, promotions and ensured smooth exit procedures.

Statutory Compliance: Adherence to all relevant labor laws and statutory regulations like PF, Maternity, LWF, Minimum Wages, Bonus and Gratuity.

Provident Fund (PF): Ensuring PF compliance, including maintaining and updating employee KYC details on the PF website, cross-verifying PF Electronic Challan Return (ECR) with salary sheets, and ensuring seamless PF processes.

Time Office Management: Managing time office operations, overseeing the implementation and maintenance of the Leave & Attendance Management System.

Attendance Management: Managed attendance records through the system, ensuring accurate and timely recording of employee attendance data.

Leave Management: Effectively administered the Leave Management System, processing leave requests, maintaining leave records, and ensuring compliance with company policies and legal requirements.

Employees Engagement: Develop and execute comprehensive employee engagement strategies aligned with the company's values.

Create a sustainable Employee Engagement Annual Calendar for pan-India locations, planning and organizing various engagement activities, events, and programs such as team-building exercises, Wellness Initiatives, Recognition Programs and cultural celebrations, drawing inspiration from successful initiatives like the Women's Day program organized.

General Administration

· Formulating and implementing corporate admin policies in the organization across Head Office & Branches

· Travel arrangements and liaising with agencies regarding visa, accommodation & meeting rooms

· Ensuring timely payment of all office administration bills like electricity, annual maintenance contract of equipment, EPBAX, Rents, Pest Control and other general expenses

· Planning office events from start to finish according to requirements, target audience and objectives

· Managing various activities like transportation, housekeeping, security, purchase of stationary & office equipment, Organizing and maintaining files and records

· Spearheading activities related to Office Stationery, Letter Heads, Visiting Cards, I- card, Bank Account Opening etc

Executive – HR

Mysore Ammonia Pvt Ltd
06.2019 - 03.2022

General HR Administration

· Preparing Offer Letter, Appointment Letter, Confirmation Letter, Contract Letters

· Processing probation confirmation, extension, transfer and termination.

· Facilitating the resignation formalities, issuing relieving letter

· Maintain employee files and records in personnel files.

Talent Acquisition

· Develop and update job descriptions and job specifications.

· Planning human resource requirements in consultation with the Director

· Interfacing with recruitment agencies for briefing manpower requirements and short-listing of candidates.

· Conducting the reference checks & coordinating for background verification of each new employee joined.

· Conducting telephonic and Face to Face round of interviews

Orientation and On-Boarding

· Taking care of documentation part for induction of new hires

· Sending welcome mail to new hires

· Issuing of Welcome Kit, Employee ID Cards, Workplace allocation, Opening Bank Account, Mail ID Creation

Employee Engagement and Other Activities

· Generating birthday list every month for all employees.

· Arranging inhouse events on festivals, birthday celebration of employees

Salary/ Payroll

· Calculation of salary, salary negotiations.

· Preparing the Salary Break up & Salary structure of New Joinees.

· Handling Loan procedure.

· Issuing Pay – Slips, Form 16 to the Employees.

· Worked on Bonus calculation.

Statutory Compliance:

· Worked on ESIC sub codes branches and getting employee registered for the same. Filling half yearly returns with the help of consultant department and collecting new ESIC cards.

· Handled PF withdrawal cases, PF Transfer cases & death cases.

· Worked on allotting UAN (Universal Account Numbers) to employees.

· Responsible to manage Statutory Compliances across India:

· Ensure that the LWF, PF, ESIC and Professional Tax related formalities are completed, and the respective payments are timely processed.

Attendance & Leave Management.

· Collection of attendance data via Biometric system /Muster and maintain the attendance for every month.

· Monthly updating of leave cards/ leave register.

· Responsible for the all-India Attendance, LWP Reports, Active List of the employees

· Create a sustainable Employee Engagement Annual Calendar for pan-India locations, planning and organizing various engagement activities, events, and programs such as team-building exercises, Wellness Initiatives, Recognition Programs and cultural celebrations, drawing inspiration from successful initiatives like the Women's Day program organized.

Performance Management System

· Develop and implement a robust Performance Management System (PMS) to drive employee performance and development in alignment with company goals and values.

· Design and facilitate training programs to chemical engineer’s, managers and employees in setting and achieving their goals effectively.

· Provide guidance and support to engineers, managers and employees on performance-related matters, including feedback, coaching, and performance improvement plans.

· Coordinate and manage the performance appraisal process, including setting timelines and ensuring compliance.

· Assist managers in setting clear, measurable, and achievable performance goals for employees.

· Develop and oversee performance improvement plans (PIPs) for employees who are not meeting performance expectations.

· Monitor progress of PIPs and provide ongoing support to engineers, managers and employees.

HR Policy Framing: Developed and implemented comprehensive HR policies, ensuring alignment with organizational goals and legal compliance. Successfully created policies on POSH, Employee Conduct, Leave Management, Two-Wheeler Policy, Recruitment Policy, Travel Policy, and benefits administration, thereby enhancing workplace efficiency and employee satisfaction.

Executive – HR

Universal Education Group, Mumbai
11.2017 - 05.2019

▪ Talent Acquisition: Involve into End-to-End Recruitment Life Cycle – Sourcing, Screening, Evaluating, Conducting Interviews, Medical Formalities, offer till Joining Formalities.

▪ Coordination with HR GM and Principal understanding requirements thoroughly and accordingly planning the recruitment process.

▪ Handling all functions of recruitment from sourcing of candidates through in-house database, Internet Sites, Referral and Corporate Website.

▪ Handling complete recruitment cycle of colleges & schools across Mumbai and Bangalore

▪ Creating a pool of candidates from Naukri.com

▪ Coordinating with the respective HOD’s, Line Managers for conducting interviews.

▪ Actively involved in salary negotiation, budgeting, and closure of positions.

▪ On boarding & Exit formalities.

▪ Background VerificatioN

Handling induction process for new joinee.

▪ Full & Final Settlement of resigned staff

▪ Coordinating with consultants for PF related issues.

▪ Employee Grievance handling.

Preparing monthly new joinee details and coordinating with accounts dept for salary processing.

▪ Attendance and leave record management for approximately 100 staff.

▪ Preparing and issuing offer letters, appointment letters, experience & termination letters etc.

▪ Maintaining employee records and documentation of more than 100 employees.

▪ Managing with account opening, coordinating with IT department for biometric registration of new staff and IT asset handover.

▪ Participating in organizing events for corporate, colleges for birthdays, parties and annual functions.

▪ Travel arrangements.

▪ Sending the PF statement to the accountant.

▪ Making Identity card.

▪ Being a part of yearly performance appraisal & increment working for all locations.

HR Assistant

Global Vectra Helicorp Pvt Ltd, Mumbai
01.2017 - 05.2017

On-Boarding Formalities: Preparing AEP for all selected new joiners to facilitate smooth entry in the company premises.

• Sending welcome card to all new joinees on their first day at GVHL.

• Collecting joining documents from the candidate as mentioned on the offer letter.

• Maintaining the checklist for documentation to be done by candidate & by company.

• Making sure that complete joining kit is received by the candidate & is duly filled in (Personal information form, various statutory forms as applicable, company policies etc.)

• Directing the new joinee to concerned department.

• Maintaining employee personal File.

Reference check: Carrying out reference check for selected candidates before they are joining the organization (2 Reference checks from past employer are carried out for each selected candidate)

Employee ID Generation & Stationary Requisition: Preparing the Stationary Requisition as per the available stationary count.

Time and Leave Management: Preparing & distributing leave cards to all the employees at the beginning of the year & as & when any new employee joins the organization.

• Checking monthly Attendance of all the employees.

• Maintaining leave records of all employees.

• Generating leave queries after verifying attendance & leave entries if any.

• Coordinating with department coordinators for resolving the queries timely & to take necessary actions if any

Attendance Management: Generating daily and monthly attendance reports through computerized Biometric Attendance System for all employees.

• Registering new joinees in the biometric system.

HR Documentation:

• Preparing VISA, Address Change, Offer Letter, Appointment Letter, etc. other letters as when required.

Management Trainee

Talent Ahead India Pvt Ltd
08.2016 - 01.2017

• Handling end to end recruitment for clients in varied industries i.e., Education, IT and Banking

• Resourcing people for Mid and Senior Level 3

• Search the resume through job portals (Naukri, Monster, LinkedIn)

• Mass Mailing, Personal Database, Referencing

• Short listing, Screening, conduct telephonic to match the necessary requirements and to find out the necessary details • Forward the shortlisted resume to the clients

• Follow up with the selected candidates and keeping them warm till their actual joining

• Maintaining Tracking sheets of all the Prospective Candidates.

Education

MBA HR -

NMITD Institute of Management, Mumbai
01.2016

Bachelors in Management Studies -

SS and LS Patkar Varde College, Mumbai University
01.2013

H.S.C -

Nalanda Junior College, Maharashtra Board
01.2010

S.S.C -

St. Aloysius High School, Maharashtra Board
01.2008

Skills

  • MS-CIT
  • MS-Word
  • MS-PowerPoint
  • MS-Excel

Certification

  • Leveraging AI & ChatGPT in HR
  • Learning Module of HR Professional
  • ESIC, EPFO, EPS & EDLI Scheme
  • Indian Payroll & Processing & Its Management

Personal Information

Date of Birth: 08/04/92

Languages

  • English
  • Hindi
  • Marathi

References

Available on request

Timeline

Assistant Manager HR & Admin

Kripa Electronics (India) Pvt Ltd
07.2022 - 03.2024

Executive – HR

Mysore Ammonia Pvt Ltd
06.2019 - 03.2022

Executive – HR

Universal Education Group, Mumbai
11.2017 - 05.2019

HR Assistant

Global Vectra Helicorp Pvt Ltd, Mumbai
01.2017 - 05.2017

Management Trainee

Talent Ahead India Pvt Ltd
08.2016 - 01.2017

MBA HR -

NMITD Institute of Management, Mumbai

Bachelors in Management Studies -

SS and LS Patkar Varde College, Mumbai University

H.S.C -

Nalanda Junior College, Maharashtra Board

S.S.C -

St. Aloysius High School, Maharashtra Board
  • Leveraging AI & ChatGPT in HR
  • Learning Module of HR Professional
  • ESIC, EPFO, EPS & EDLI Scheme
  • Indian Payroll & Processing & Its Management
Anuja Kshirsagar