SQL
Anusha M
Administrative Assistant
Bengaluru
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
8
8
years of professional experience
2
2
Languages
Work History
Administrative Assistant
ExxonMobil Services and technologies private limited
Bengaluru
2017.08 - Current
- Scheduled and coordinated meetings, appointments, and travel arrangements for managers and supervisors
- Trained administrative assistants in sap
- Managed travel and expense reports of team members
- Designed surveys, tracked responses, and generated reports from SharePoint
- Effectively made hotel bookings and arranged Airport pick up to hotel for 300+ new hires across BTC for the temporary stay, and kept track of it in a tracker to assist the planning team in publishing their weekly update to management
- Processed approximately 350 invoices for new hires hotel bills, transportation bills and timely submitted hard copies to payables, providing payment guidance to the vendor, and assisting other department administrators in processing these invoices on time, as well as assisting BTC admin in submitting late archive invoices to payables
- This resulted in on-time payments and helped strengthen company relations with suppliers
- Provided Ezpay and SAP training to the new administrators, assisting them in obtaining all necessary access and ensuring that the a999 workflow relationship with YWF in SAP was maintained
- Assisted BTC planning team to create requisition for MSP Collocation by identifying the requirements
- I was able to support and help the BTC planning team by clearing payment to 74 expats (10th May 2021 to 15th may 2021) for RT-PCR tests during the pandemic
- Assisted in the creation of Purchase requisitions to BTC for the prioritization of Expats' treatment at Manipal Hospital, as well as different contractor admin POs and payment and Multiple SharePoint surveys
- Extended support to identify gaps, resolve issues, mentor new admin in Customer experience team , clear few outstanding bills (E.g., telecom bills, converting manual PO's to SAP PO, moving away from EZpay and utilize SES to remove duplication of efforts in approvals )
- Reviewed 570 T&E expense reports across various sections in surface including the reports of the supervisor who reports to BTC surface manager
- Ensured timely payment to the cardholder’s corporate expenses by timely reviewing expenses and proactively intimating cut off dates to the employees
- Coordinated to arrange Mechanical seal specialist training for surface machinery engineers and successfully processed payment for the same
- Created purchase requisitions to arrange Vibrations analysis training for surface machinery engineers and OLGA training for Flow assurance team
- Used Power-BI to help automate the employee growth master, ENL dashboard, and new hire onboarding trackers
- Delivered laptops and other IT assets to 2021 new employees, including new surface supervisors, in a timely manner to their locations across the surface engineering and operations division
- Providing assistance and necessary help to employees on boarding (laptop, smart card, locker assignment, welcome kit, welcome email to the new hire and floor walk) and off-boarding (clearance with EMIT, HR, GREF and Functional) and submitted various software , hardware requests based on the employee IT job profiles
- Submitted a number of RTO adhoc requests to assist new hires and workers in visiting the office as required by the company during working from home
- Ensured P-card charges are posted to monthly statements no later than 60 days of issuance/purchase date and used proper accounting codes (company, cost center, general ledger codes, including project numbers) to avoid reclassification issues
- Purchasing gift vouchers from an online retailer on the occasion of an employee's child's birth/Marriages/other occasions, based on a sum set by HR
- Submitted GFS forms for employee shift allowance across different sections in BTC
- Coordinated on logistical support to the visitors and provided basic support like Malaria rapid diagnostic kits
- Actively involved in assisting team members on various aspects of excel related help which regards to numerous formulae and other excel related support as well if there is any
- Assisted new hires and new supervisors in creating their profiles and provided one-on-one training to the new hires (PA30, espeedbuy and SharePoint)
- Prepared employee 2022 leave trackers for surface engineering group
- Managing stationary and office supply to the sections.
Senior Business Support Executive
Dell International Pvt Ltd
Bengaluru
2016.01 - 2017.08
- Processing the Orders, Monitoring the process through to completion, and Investigating Discrepancies
- Running Statement of receivable and Aging Reports Through BOBJ Tool
- Generating Reports including AR Aging,Reduction,Financial statements, and Performance Reports and Same sending Out to the Team In Daily, Weekly, Monthly Basis
- Work With GIS Team In Order To Resolve Data Related Issues
- Maintain Data As Per Requirement of Management Authority By Use Of Various Aspects Like Graphics, Dashboard, Pivots…
- Understand how to Run Various Monthly Reports- Identify the options for running AR Aging Reports-Recognize the criteria for monthly running reports
- Reporting Progress against Team, Achievements and other associated Management information as required by the management Team
- Supporting Team Like Analytics, Documentation In Data Related Aspects
- Making Weekly/Monthly Collections Reports and Sharing with Management
- Making daily reports for all the Collectors and send the same to senior management
- Responsible for all types of MIS Reports & Dashboard preparation to satisfy the project requirements
- Handling all the Backend Operational work with the help of database Team
- Forwarding Various Reports on daily and monthly basis to the Management
- Coordination with other department like database and dispatch to ensure close looping of all the calls received at helpdesk
- Download all types of data from Focus and making it to reports required for management
- Handling multiple reports, working with formulae, pivot tables, charts and various other excel sheet components for accurate data
- Excellent in MS Excel (HLookup, VLookup, Info graphic charts, Macros, Formats, data validation & Scenarios)
- Checking complete information in minimum possible time frame.
MIS Executive
Britannia Industries Pvt.Ltd
Bangalore
2014.08 - 2016.01
- Posting of Invoices and processing for payments, payment vouchers and journal vouchers by proper supporting on daily basis in SAP
- Creation of new Vendor master, New material codes and Updating purchase info records in SAP
- Monitoring Weekly report for all materials
- Monitoring of monthly consumption of materials for reverse auction
- Closely monitoring GRN details and payment to all vendors
- Handling accounts payable, preparing MIS reports on weekly basis
- Verifying bills with purchase order & releasing payments for vendors duly
- Handling Bank and Re-conciliation both Payment & Receipt account daily basis
- Handling Inter company, debtor & creditors reconciliation monthly basis
- Month end closing & Reporting and Internal Audits
- Receivables management: Assigning credit limits to customers, following up and monitoring overdue accounts, etc
- Monitoring Company assets for proper use and accounting, reviewing and approval of all monthly closing entries
- Procurement:
- Creation of New PR and PO for the plants basic of their production
- Work closely with demand supply, finance and logistics to get material in time to Factories
- Make weekly reports of consumption and vendor master
- Monitoring stock and follow-up with region officer and vendors for scheduling materials in time
- Preparing MIS report like open PR, open PO, consumption
- Follow up with Finance for vendor payments and C-forms Etc
- Vendor Payment clearance
- Negotiation of material prices and approving for the same with reporting manager
- Developing new vendors for all materials
Education
Bachelor of Technology - Electrical, Electronics And Communications Engineering
JNTU University
Intermediate - undefined
Sri Vijayavani Junior College
SSC - undefined
Wisdom High School
Skills
IT Skill Setundefined
Additional Information
- Permanent Address : H.No: 1-132, Malenatham (V&P), Chittoor (DT), AP - 517247.
Software
Software Testing (Manual)
Macros, VBA
Timeline
Administrative Assistant
ExxonMobil Services and technologies private limited
2017.08 - Current
Senior Business Support Executive
Dell International Pvt Ltd
2016.01 - 2017.08
MIS Executive
Britannia Industries Pvt.Ltd
2014.08 - 2016.01
Bachelor of Technology - Electrical, Electronics And Communications Engineering
JNTU University
Intermediate - undefined
Sri Vijayavani Junior College
SSC - undefined
Wisdom High School
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