APARNA KAMERKAR
Executive Assistant
Mumbai
Summary
Driven and resourceful administrative professional with 30+ years of diverse industry experience assisting with the work of high-achieving executives. Adaptable to change, result-oriented and organised in day-to-day planning & operations. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
31
31
years of professional experience
Work History
Administrative Assistant
Netflix
10.2019 - Current
- Scheduled appointments and handled calendars for senior leadership.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently, allowing executives to focus on high-priority responsibilities without distraction.
- Assisted in developing presentations, effectively conveying crucial information to stakeholders.
- Assisted in event planning efforts, executing successful corporate functions and networking opportunities.
- Created and maintained databases to track and record Vendor data.
- Ensured timely completion of projects by monitoring progress against deadlines and providing updates to executives as needed.
- Organized and updated schedules for executives.
- Screened calls and emails and initiated actions to respond to or direct messages for managers.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimising conflicts or cancellations.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips and 2 offsites for the team.
- Seamlessly interacted with colleagues to plan and complete special projects, i.e. Grow Creative training programs and workshops.
- Coordinated events and worked on ad hoc projects.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meetings, off-sites and event planning for directors and team.
Executive Assistant to the Director
PictureWorks
8 2011 - 10.2019
- Organizing and scheduling meetings for the Director, Managing Censor board screenings and shows for Press (Media), Liaising with the Censor Office for Film Certificates, Coordinating press reviews, and Preparing and maintaining relevant documents and application formats.
- Visa formalities, Registration at various International Film Festivals, Co-ordinating for various film festivals screenings
- Maintained strict confidentiality while handling sensitive information, safeguarding company data and privacy concerns.
- Streamlined office operations for increased efficiency through the implementation of new filing systems and procedures.
- Enhanced director's productivity by managing calendars, scheduling appointments, and organizing meeting materials.
- Developed presentations for the director using advanced PowerPoint skills, resulting in visually engaging content that conveyed key messages effectively.
- Conducted research on industry trends to provide valuable insights for the director''s strategic planning initiatives.
- Assisted in budget management, and tracking expenses to maintain fiscal responsibility within the department.
- Facilitated smooth project management by coordinating tasks among team members and monitoring progress towards deadlines.
- Mentored junior staff members in administrative best practices to foster their professional growth within the organization.
- Organized high-profile events, ensuring successful execution and positive feedback from attendees.
- Prepared comprehensive reports on departmental metrics, enabling informed decision-making by the director.
- Maintained an organized and up-to-date database of contacts, ensuring easy access to critical information for the director.
- Assisted in onboarding new team members by providing training materials and support, ensuring a smooth integration into the department.
- Handled escalated issues with professionalism and diplomacy, resolving conflicts swiftly while maintaining strong working relationships with all parties involved.
- Served as gatekeeper for incoming communications, prioritizing messages and ensuring prompt responses from the director.
Executive Assistant to the CEO & COO
Reliance Big Entertainment Pvt. Ltd. Div. Big Music & Home Video
08.2007 - 07.2011
- Organising and scheduling meetings of CEO & COO, Preparing and maintaining relevant documents, application formats pertaining to the travel i.e
- Visa formalities, Registration at various International Film/Music Festivals, Bookings, ticketing & stay arrangements, Drafting Monthly Newsletter, after approval getting printed and dispatched to sales team and regional offices, Maintaining records and updating information on Industry on a regular basis, Co-ordinating Launch events and related event management process, Correspondence management -Typing, filling, Typing letters/ memos/ letters to the concerned parties, Preparation & designing of presentation files, Other secretarial jobs and miscellaneous office work.
Executive Export Documentation / Secretary to the Proprietor
WEG INDIA
03.2006 - 07.2007
Secretary to the Group Product Manager
WARREN PHARMACEUTICALS (a subsidiary of INDOCO REMEDIES)
07.2004 - 02.2006
Secretary to the Proprietor
WEG INDIA
03.2001 - 06.2004
Personal Assistance to the Proprietor
EXPO MARITIME CONSULTANTS
11.1997 - 03.2001
Secretary to the Director
ZEE MUSIC, A 100% subsidiary of ZTL
04.1997 - 10.1997
Computer Operator / Admin Asst.
EXPO UNIVERSE
01.1993 - 12.1995
- Primarily a trading outfit for garments
Skills
MS Office Application
Strong decision-making
Proactive Problem Solving
Time management expertise
Executive Support
Calendar Management
Travel Arrangements
Exceptional organization
Tech-savviness
Advanced multitasking
Information confidentiality
Invoice Processing
Personal Qualifications
Passed H. S. C.
Personal Information
- Date of Birth: 05/26/75
- Marital Status: Married
Timeline
Administrative Assistant
Netflix
10.2019 - Current
Executive Assistant to the CEO & COO
Reliance Big Entertainment Pvt. Ltd. Div. Big Music & Home Video
08.2007 - 07.2011
Executive Export Documentation / Secretary to the Proprietor
WEG INDIA
03.2006 - 07.2007
Secretary to the Group Product Manager
WARREN PHARMACEUTICALS (a subsidiary of INDOCO REMEDIES)
07.2004 - 02.2006
Secretary to the Proprietor
WEG INDIA
03.2001 - 06.2004
Personal Assistance to the Proprietor
EXPO MARITIME CONSULTANTS
11.1997 - 03.2001
Secretary to the Director
ZEE MUSIC, A 100% subsidiary of ZTL
04.1997 - 10.1997
Computer Operator / Admin Asst.
EXPO UNIVERSE
01.1993 - 12.1995
Executive Assistant to the Director
PictureWorks
8 2011 - 10.2019