Apurv Patel
Ahmedabad
Summary
Accurate, assertive, and adaptable Personal Assistant who can effectively multi-task in challenging situations and meet critical deadlines. Reliable Personal Assistant with a track record of initiative and accuracy. Highly organized and consistently anticipates the needs of clients.
Overview
18
18
years of professional experience
Work History
Personal Assistant to the Managing Director
Axr Pharmaceutical
04.2016 - 01.2023
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Oversaw personal and professional calendars and coordinated appointments for future events
- Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation
- Kept detailed track of household and maintenance inventory and schedules
- Displayed absolute discretion in handling confidential information
- Maintained appropriate filing of personal and professional documentation
- Attended meetings, took notes, and tracked action items
- Served as point of contact between clients and managerial staff
- Provided general administrative support including scheduling meetings, making travel arrangements, and managing documentation
- Documented and distributed meeting notes to identify, analyze, and improve workflows
- Maintained and organized all shared drives, documents, and spreadsheets in Google Workspace
- Answered phone calls and addressed customer questions and concerns to promote satisfaction and continued business.
Administrative Manager
Axr Pharmaceutical
05.2011 - 03.2016
- Communicated with internal departments, vendors, and contractors to discuss schedules, project requirements, and upcoming appointments
- Provided multifaceted services to professionals by managing mail, scheduling appointments, and other administrative tasks
- Answered a high volume of phone calls and email inquiries
- Handled logistics, catering, agendas, and travel arrangements for meetings and event planning for the board of directors, president, and executive vice president
- Coordinated events and worked on ad hoc projects
- Filed paperwork and organized computer-based information
- Wrote reports, executive summaries and newsletters
- Managed mail and both incoming and outgoing correspondence, mail, email, and faxes
- Took notes and dictation at meetings
- Worked with senior management to initiate new projects and assist in various processes
- Volunteered to help with special projects of varying degrees of complexity
- Created and managed office systems to efficiently deal with documentation
- Screened personal and business calls and directed to the appropriate party.
Travel Center Manager
Trident Petroleum Inc
03.2008 - 03.2011
- Maintaining a clean and safe working environment by following safety procedures and protocols
- Ordering and maintaining inventory levels of all products sold at the station, including fuel, food, beverages, tobacco products, automotive supplies, and other items
- Coordinating the delivery of fuel to the station and ordering additional supplies as needed
- Managing employee recruitment and training efforts to ensure that all employees are properly trained in their job duties
- Scheduling employees' work hours based on business demands and staffing requirements
- Conducting employee performance reviews to ensure that individuals are meeting job requirements
- Monitoring cash flow to ensure that the business has enough capital to pay bills.
Store Executive
Yogita Corporation Inc
01.2005 - 01.2008
- Scanning products into a computer system and processing credit card payments using a point-of-sale system
- Accepting cash payments from customers for gas or other services provided by the station
- Restocking shelves with fuel, food, drinks, and other items that customers may need on-site
- Performing routine maintenance on pumps and other equipment to ensure they are in good working order
- Cleaning the inside of the station including sweeping floors, cleaning restrooms, and restocking inventory
- Maintaining records of inventory and monitoring prices of products to ensure they are competitive with other nearby stations.
Education
High School Diploma -
The A.L.Zaveri High School
Chhatral,GJSkills
- Highly motivated
- Time management
- Google Workspace
- Problem-Solving
- Well-organized
- Teamwork skills
- Professional manner
- Multitasking
- Financial Management
- Effective Communication
- File Organization
- Calendar Management
- Vendor Negotiation
- Expense Reporting
- Office Management
- Call Screening
- Project Coordination
- Expense Management
- Schedule Management
- Director Database Management
Languages
English
Advanced (C1)
Hindi
Advanced (C1)
Gujarati
Bilingual or Proficient (C2)
Timeline
Personal Assistant to the Managing Director
Axr Pharmaceutical
04.2016 - 01.2023
Administrative Manager
Axr Pharmaceutical
05.2011 - 03.2016
Travel Center Manager
Trident Petroleum Inc
03.2008 - 03.2011
Store Executive
Yogita Corporation Inc
01.2005 - 01.2008
High School Diploma -
The A.L.Zaveri High School
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