Archana P
Chennai, Tamilnadu
Summary
A dynamic professional having 10+ years of experience in Subcontract Management, Formation and Administration, including managing contract from initiation to closeout with a focus on compliance and risk mitigation. A strategic and innovative buyer & subcontract manager with a deep understanding of the subcontracting process and a proven ability to build and maintain relationships with key stakeholders.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Contracts & Purchasing Specialist
Bechtel India Pvt Ltd
Gurugram
10.2022 - Current
- Negotiation and formation of purchase orders for global suppliers.
- Responsible as Subcontract Administrator for global subcontractors.
- End-to-end management and administration of global subcontractors for successful execution and completion of awarded packages.
- Orders formation, Change orders management, Invoice review and approvals, Traffic and logistics coordination for shipments, Quantity Reconciliation, Cost reconciliation, etc.
- Responsible as a Buyer for Mechanical, Electrical, Instrumentation, and Control Packages.
- Supplier Analysis, Management, Credentials evaluation, Bidders list preparation, E-Procurement process using Digital Supply Chain System, Primavera Unifier, Aconex, Commercial Bid Evaluation preparation and process, Order preparation and placement.
- Negotiated favorable purchase terms with global suppliers, with compliance to all legal and regulatory requirements.
- Resolved purchase disputes, negotiating amicable settlements that were in the best interests of the company.
- Collaborated with cross-functional teams to ensure that purchases were aligned with business goals and objectives.
- Communicated effectively with internal and external stakeholders, building relationships and resolving issues.
- Single point coordinator for the Estimation department to coordinate and collect budgetary quotes from suppliers of various commodities.
Team Member-Central Purchase
Saint Gobain India Pvt Ltd
06.2022 - 09.2022
- Responsible for Capex / Opex operations at Central level handling projects across nation
Assistant Manager- Procurement (Civil)
L&T Construction-B&F IC
11.2018 - 05.2022
- Responsible for overall Subcontractor Management, Formation & Administration involving Subcontractor analysis & evaluation, checking Subcontractor credentials, Subcontractor shortlisting, order negotiation, processing timely Work Orders, Purchase Orders, dealing with contractual compliance, periodic Subcontractor assessment, feedback collection
- Managed the contract lifecycle for a portfolio of Rs 200 Crores each year and delivered target of 8 to 10 % savings over ACE (Accepted Cost Estimate) and last order price
- Negotiated favorable contract terms and conditions with subcontractors, resulting in savings of 8 to 10% over ACE (Accepted Cost Estimate) and last order price
- Prepared rate analysis, clean sheet cost preparation & total cost of ownership which are used as tools for negotiation and finalizing orders within budget and ACE (Accepted Cost Estimate)
- Ensured compliance with all legal and regulatory requirements for contracts, avoiding costly fines and penalties
- Studied Prime Contract documents in detail to identify and list finishing products / activities
- Ensured flow down of prime contract clauses & requirements in Subcontracts
- Provided contract administration support to internal and external clients, ensuring that contracts were executed and fulfilled as agreed
- Protected company interests by reviewing and analyzing contracts, identifying and mitigating risks
- Developed and implemented contract management processes and procedures, improving efficiency and reducing costs
- Tracked and reported on contract performance, identifying and resolving issues early on
- Resolved contract disputes, negotiating amicable settlements that were in the best interests of the company
- Collaborated with cross-functional teams to ensure that contracts were aligned with business goals and objectives
- Coordinated and arranged workshops, meetings with subcontractors for pre bid queries, design development / finalization, resolving disputes / constraints, etc
- Communicated effectively with internal and external stakeholders, building relationships and resolving issues
- Expertise in making Power Point presentations with order details for HPC (High Power Committee) meetings comprising of higher authorities of various departments/divisions for shortlisting of Subcontractors and finalizing the orders
- Recognized Non offered items (Deviations from Contract Work request and record) of different undertakings and started guarantee solicitations to Clients by taking it to the notification of Management
- Periodical visits to project sites, subcontractors’ / suppliers’ factories, fabrication units, testing labs
- Conducted case studies on challenging orders to document, discuss with management and implemented changes with solutions for similar work to avoid mistakes and delays and more control over Subcontractor performance and project execution
Engineer- QS, Billing & Design Coordinator-Civil
Casa Grand Pvt Ltd
10.2016 - 11.2017
- Design coordination with consultants and obtaining GFC drawings
- Studying and proposing design, material changes according to budget, quality, codes, standards
- Preparation of QS report, Preliminary Budget
- Reviewed and finalized Project Quantity Take Off/ Drawings/ Specifications
- Finalization of Project Control Budget along with Project Managers, Team Head and Consultants
- Vendor finalization for specialized activities within budget
- Work order preparation and billing
- Conducted regular inspection and assessed the work performance done by all sub-contractors, manage site supervision
- Evaluated and resolved any discrepancies and problems arising during construction which affect the quality of works performed
- Finished Area explanation for RERA (Real Estate Regulatory Authority) bill for four projects (CG-Monte Carlo, Luxus, Neona, ECR 14)
Senior Engineer-Civil
L&T Construction-B&F IC
07.2012 - 05.2015
- Onsite Construction Projects (2014-2015): Prestige Bella Vista & Prestige Downtown
- Responsible for Subcontractor Billing along with overall Subcontractor Management, Formation & Administration
- Procurement and vendor finalization for finishing activities of IT and hospital projects
- Prepared rate analysis, clean sheet cost for various items for optimal order finalization within project budget targeting a savings of 3-5% over ACE
- Expertise in making presentation with the order details of projects for HPC (High Power Committee) meetings constituting higher authorities of various departments/divisions for finalizing orders and vendors
- Convenient fulfillment of 400 to 500 number of Subcontractors’ bills per month
- Formulated Bill Track sheet and identified subcontractors’ repetitive bills through tracking report
- Preparing debit notes according to quality of work
- Formulated WIP (Work in Progress) report to identify major items and increased cash in-flow
- Supervised and managed labors for execution at site
- Tracking of activities through MS projects
- Involved in preparation of DPR (Daily Progress Report), schedules and other planning activities
Education
B.E - Civil Engineering
Meenakshi Sundararajan Engineering College
Chennai01.2012
High School -
DAV Matriculation Higher Secondary School
Chennai01.2008
Intermediate School -
Good Shepherd Convent School
Chennai01.2006
Skills
- Subcontractor Management
- Subcontract Formation
- Subcontract Administration
- Procurement Planning & Strategy
- Vendor engagement
- Accounts Payable
- New Vendor Setup
- Technical compliance
- Legal Compliance
- Resource Planning
- Material Management
- Rate Analysis
- Cost sheet preparation
- Total Cost of Ownership
- Design Coordination
- Cost Control
- Billing
- Estimation
- Claim Assessment
- Variations Assessment
- Quantity Surveying
- Budget Preparation
- Budget Planning
- Supply Chain Optimization
- Order tracking
- Category management
- Purchase order processing
- Global sourcing
- Strategic Sourcing
- Financial Assessment
- Risk Assessment
- Risk Mitigation
- E-Procurement
- Microsoft Office Suite
- Scheduling
- Materials Planning
- Contract Negotiation
- Strategic Marketing
- Product sourcing
- Supplier negotiation
- Cost-reduction strategies
- Vendor Relationship Management
- Price Analysis
- Demand forecasting
Languages
Tamil
First Language
English
Proficient (C2)
C2
Hindi
Elementary (A2)
A2
Certification
- Revit Architecture
- STAAD Pro
- Auto CAD
Affiliations
- Dancer
- Gym lifter
- Painting/Drawing
Strength and Reasons for selection
- Strong team player
- Quick learner
- Quick adaptability
- Positive attitude
- Excellent communicator and negotiator
With the above qualities and extensive experience in the industry I consider myself analytical, dependable and responsible person for any suitable role
Key Projects
Current Project:
• Cardinal Phase 1 FAB & Support Buildings of Intel in Ohio, USA
Airports: India projects
• Chennai International Airport Phase-2
• Kempegowda International Airport, BengaluruT2
• Hyderabad International Airport Phase 2
• Delhi International Airport Phase-2
Hospitals: India projects
• Capfims, Delhi
• ACCF, Assam
• GMCH Madhepura, Patna, Jajpur & Puri
• ESIC Coimbatore
Public spaces: India projects
• India International Convention Centre, Delhi
• Central Vista, Delhi
• Kalinga Stadium, Bhubaneswar
• Hockey Stadium, Rourkela
• K12 School, Kolkata
• IIT Hyderabad
• IIT Bhillai
IT Projects: India projects
• L&T Innovation Campus, Chennai
• Phoenix H-10, Hyderabad
• Raheja Projects
• CTS Sholinganallur
• Tech Mahindra, Bangalore
• TCS Siruseri
• CTS Siruseri
• Shell, Bangalore
Timeline
Contracts & Purchasing Specialist
Bechtel India Pvt Ltd
10.2022 - Current
Team Member-Central Purchase
Saint Gobain India Pvt Ltd
06.2022 - 09.2022
Assistant Manager- Procurement (Civil)
L&T Construction-B&F IC
11.2018 - 05.2022
Engineer- QS, Billing & Design Coordinator-Civil
Casa Grand Pvt Ltd
10.2016 - 11.2017
Senior Engineer-Civil
L&T Construction-B&F IC
07.2012 - 05.2015
- Revit Architecture
- STAAD Pro
- Auto CAD
B.E - Civil Engineering
Meenakshi Sundararajan Engineering College
High School -
DAV Matriculation Higher Secondary School
Intermediate School -
Good Shepherd Convent School
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