Arjun Prasad Sahu

• Manage Global T&E Operations: Oversee the processing of travel and expense reports for 4,000+ employees across multiple regions (USA, India, Europe, and APAC), ensuring compliance with internal policies and external regulations.
• Team Leadership: Lead and mentor a team of 8 accounts payable and T&E professionals, managing daily operations such as invoice processing, payment runs, and employee expense reporting. Foster a high-performance culture that enhances productivity and ensures timely processing.
• Vendor Onboarding & Management: Manage the onboarding of new vendors, verifying their relevant documents, and ensuring smooth integration into the accounts payable system. Maintain up-to-date vendor information, ensuring timely and accurate processing of invoices and payments.
• Invoice Processing & Payment Management: Process an average of 1000+ invoices monthly across EMEA, APAC, and USA regions, ensuring compliance with vendor contracts and company policies. Oversee payment processing, ensuring payments are made on time and in accordance with agreed-upon terms.
• Policy Development & Process Improvement: Developed and implemented comprehensive T&E policies, including employee guidelines, approval workflows, and audit protocols, leading to a significant improvement in policy compliance and accuracy in expense reporting.
• Reporting & Analytics: Prepare and present monthly AP and T&E metrics to senior leadership, tracking expenses, identifying trends, and providing actionable insights to optimize travel spending and improve cost control measures.
• System Integration & Automation: Led the integration of the Expensify and Fyle expense management tool with existing accounting systems, automating reporting workflows, reducing manual errors, and enhancing the user experience for employees. Additionally, spearheaded the Coupa Procurement Tool integration with NetSuite Procurement System, streamlining end-to-end procurement and expense workflows, improving real-time data synchronization, and enhancing financial reporting accuracy.
• Audit & Compliance: Conducted regular audits and reconciliations of T&E reports, identifying discrepancies, implementing corrective actions, and ensuring compliance with internal financial controls. Led internal audits on system integrations to ensure adherence to regulatory requirements and company policies.
• Procurement Alignment & PR/PO Generation: Collaborated with the procurement team to align T&E and procurement policies, ensuring Purchase Requests (PR) and Purchase Orders (PO) are generated in compliance with company guidelines. Led meetings to educate teams on how to effectively use procurement tools and ensure proper PR/PO creation, improving operational efficiency and policy adherence.
• Month-End and Year-End Close: Assisted in month-end and year-end closing processes, ensuring timely and accurate reporting of AP and T&E balances. Responsible for passing necessary journal entries, including reclass entries, to ensure proper account classifications and accurate financial reporting. Coordinated with accounting teams to ensure the integrity of financial data during the close process.
• Weekly Payment Forecast: Prepared and updated weekly payment forecasts for all regions (USA, India, Europe, and APAC), coordinating with relevant departments to ensure timely and accurate payments while optimizing cash flow management.
• Training & Mentorship: Trained and mentored a team of 8 staff members, driving improved performance, increasing team productivity, and ensuring the timely processing of T&E reports.
• Expense Management Optimization: Developed strategies to optimize travel spending, resulting in a reduction of overall travel costs by 10% while maintaining employee satisfaction and compliance with corporate policies.

Senior Accountant (T&E Focus)
Freshworks Technologies Pvt Ltd | Chennai, India
April 2018 – March 2020

• Managed the T&E reporting and expense reconciliation process, ensuring compliance with corporate policies and accurate accounting for travel-related expenditures.
• Reduced discrepancies in T&E reports by 20% through process improvements and enhanced communication with employees regarding reporting requirements.
• Prepared and analyzed monthly T&E reports, identifying trends in employee spending, cost-saving opportunities, and implementing strategies to optimize corporate travel expenses.
• Supported the implementation of the Expensify & Fyle expense tool, including employee training and policy adjustments to ensure seamless adoption and ongoing compliance.

Accounts Executive (T&E and AP)
Freshworks Technologies Pvt Ltd | Chennai, India
February 2016 – March 2018

• Assisted in processing T&E reports, ensuring adherence to company policies and timely resolution of discrepancies.
• Supported month-end close processes related to T&E expenses, including reconciliations and audits to ensure accurate financial reporting.
• Provided ongoing support to employees regarding T&E policies, expense reporting, and the use of expense management tools like Expensify and Concur.
• Ensured timely submission of T&E reports, reducing delays and improving overall compliance by 15%

• Managed the T&E reporting and expense reconcilation process and ensuring compliance with corporate policies and accurate accounting for travel-related expenditures.
• Reduced discrepancies in T&E reports by 20% through process improvements and enhanced communication with employees regarding reporting requirements.
• Prepared and analyzed monthly T&E reports, identifying trends in employee spending, cost-saving opportunities, and implementing strategies to optimize corporate travel expenses.
• Supported the implementation of the Expensify &Fyle expense tool, including employee training and policy adjustments to ensure seamless adoption and ongoing compliance.
• Assisted in processing T&E reports, ensuring adherence to company policies and timely resolution of discrepancies.
• Supported month-end close processes related to T&E expenses, including reconciliations and audits to ensure accurate financial reporting.
• Provided ongoing support to employees regarding T&E policies, expense reporting, and the use of expense management tools like Expensify and Concur.
• Ensured timely submission of T&E reports, reducing delays and improving overall compliance by 15%

• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
• Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
• Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced
  budgets.
• Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
• Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements
  efficiently.

• Preparation and filling of Tax Returns for TDS and Service Tax
  Handling and Assisting Team Members
• Complete Global T&E process
• Verification and Passing of Bills for Expenses, Purchases, lnter-Unit Transfer etc
• Verification and Passing of Cash Vouchers for Expenses and Local Purchases etc
• Verification and Passing of Employees travel and Reimbursements and reconciliation with advances
  Cheques & Bank Vouchers Preparation
• Prepare journal entries and reconciliations for monthly general ledger close
• Preparation and filling of Monthly TDS and Service Tax
• Management for internal Audit, Tax Audit and Statutory audit
• Bank Reconciliation Statement
• Cheque Deposit, RTGS, Cash Withdrawal, Demand Draft etc
• Analysis and Maintenance of Petty Cash Requirement
• Cheque issued Creditors Details, Post Dated Cheque Details
• Weekly/monthly Financial Reports as required by Management

• Complete Global T&E process
• Accounts Payables – Expenses Bills, Purchase Bills, Inter Company Transfer and Provisions etc
• Handling and Assisting Team Members
• Verification and Passing of Bills for Expenses, Purchases, lnter-Unit Transfer etc
• Verification and Passing of Employees travel and reimbursements and reconciliation with advances
• Cheques & Bank Vouchers Preparation
• Regular reconciliation of accounts with Debtors / Creditors,
• Prepare journal entries and reconciliations for monthly general ledger close
• Preparing & Monitoring the Expenses with Budgets
• Cheque issue creditors as per Bank, Track cheque deposited by Debtors
• Analysis and Maintenance of Petty Cash Requirement
• Weekly/monthly Financial Reports as required by Management
• Assisted in the onboarding process for new clients, ensuring a smooth transition into the company''s roster of accounts.

• Handled day-to-day accounting processes to drive financial accuracy.
• Maintained up-to-date knowledge on professional accounting standards to manage financial recordkeeping.
• Reduced expenses by negotiating with vendors for better pricing and terms on services and supplies.
• Managed cash flow effectively, ensuring all company liabilities were met in a timely manner and surplus funds were invested wisely.
• Collaborated with external auditors during the annual audit process to provide necessary documentation and address any concerns or findings promptly.
• Provided journal entries and performed accounting on accrual basis.
• Tracked funds, prepared deposits and reconciled accounts.
• Verification and Passing of Cash Vouchers for Expenses and Local Purchases etc
• Analysis and Maintenance of Petty Cash Requirement
• Cheque issue creditors as per Bank, Track cheque deposited by Debtors
• Complete T&E process to employee
• Cheques & Bank Vouchers Preparation