Arun Nag
Finance & Admin Officer
Bhubaneswar
Summary
Accountant with 16 years of experience maintaining accurate accounting records for large-scale financial organizations. Proven expertise in tax law and regulations. Collaborative communicator adept at fostering partnerships to achieve organizational goals. Detail-oriented team player with extensive experience in financial management and reporting. Possesses resilience and adaptability, working in Disaster Recovery projects and conflict zones, serving vulnerable populations. Skilled in engaging diverse communities and navigating complex situations with a focus on humanitarian assistance. Exceptional analytical skills drive accurate financial reporting and inform data-driven decision-making. Proficient decision-maker with clear communication across channels. Capable organizer, adept at managing program performance and adopting new technologies. Strong commitment to financial integrity and operational efficiency.
Overview
16
16
years of professional experience
12
12
years of post-secondary education
Work History
Program Finance Associate
Caritas India
Bhubaneswar & Manipur
12.2022 - 02.2024
- Generated financial reports for internal and external stakeholders, providing insights for decision-making.
- Coordinated procurement processes, ensuring cost-effectiveness and adherence to policies.
- Efficiently managed logistics and supply chain for project implementation.
- Maintain accurate records, both physical and digital, for programs, vendors, and assets.
- Took charge of organizing travel arrangements and logistics for program teams at different levels.
- Provided support to state team in general office administration, engagement with different vendors, service providers, and lease agreements.
- Served as main contact for office administration, procurement, and vendor management.
- Authenticated and concluded invoices/vouchers for payment processing.
- Coordinated logistical aspects of state-level events, workshops, and conferences.
- Accounts that have been verified and funds have been successfully transferred to 2000 recipients.
- Assisted in procurement and logistics to provide food voucher support to 1000 FDPs.
- Spearheaded project in Manipur supporting both IDPs and FDPs, overseeing team of 33 staff members and managing operations across 35 locations, while also handling daily affairs of staff.
- Collaborated with cross-functional teams like ADRA, CRS and other NGOs to develop innovative solutions for complex project challenges.
- Provided hand holding to Assistant Extension Associates to guide/assist/train them to prepare finance documents as per requirements.
- Oriented and trained Assistant Extension Associates and other field staffs on program’s administrative and financial guidelines for effective implementation.
- Carried out payments as per program objectives and ensure verification of all supporting documents.
- Monthly monitoring of program books of accounts and related documents.
- Assist team to ensure that activities are carried out and expenses are within approved budget.
- Developed and arranged diverse efforts such as outreach, consultation, training, and advocacy to bolster program and maintain excellent standards.
- Regularly compiled financial data including Bank Reconciliation Statements (BRS), Burn Rate analysis, and account statements for ongoing reviews.
- Produced timely financial reports for project tracking, internal meetings, and donor submissions.
- Ensure accurate and timely submission of reports from all Caritas India staffs at state office as per requirements of Donors.
- Ensure adherence of all legal compliances in all financial activities in state / national level as may be applicable.
- Assist in organizing finance-related events and meetings, manage travel logistics, process procurement and HR requests promptly, and handle additional tasks as directed by State Program Lead.
Field Coordinator-Admin & Finance
ChildFund India
Firozabad
10.2022 - 12.2022
- Ensure proper and effective implementation of admin and finance activities.
- Verify and finalize bills/ vouchers for payments.
- Update finance records on daily basis in the accounting application.
- Prepare fund projections and fund requests for implementation of different activities with support from Senior Officer of Project.
- Prepare financial statement of expenses against funds received and share it with Finance team on monthly basis.
- Provide technical assistance to office employees on personnel policies, purchase, record keeping, risk management, and contract administration.
- Provide administrative support to field team, including travel arrangements, support in conducting meetings, arranging field visits, facilities management, etc.
- Handle vendors for equipment, supplies, printing services, and maintenance of equipment under established guidelines.
- Manage payroll processing, tax calculations, and deductions of 47 staffs.
- Managing HR records for each employee including employment contracts, employment evaluation forms, employment forms and documents, annual leave and timesheets.
- Strengthened relationships with vendors, resulting in improved service quality and timely deliveries.
Accountant & Administrator
Ayana Charitable Trust
Udaipur
04.2013 - 10.2022
- Ensure strong internal controls for project’s financial management as per organization/FCRA rules and regulations/Global Fund’s financial guidelines.
- Visited projects to verify status of work and provide necessary support and training to field staff.
- Maintained payroll and benefits for more than 230 employees.
- Visited field sites minimum of 5 days each month for salary distribution, project verification, and audit tasks.
- Partnered with auditors on annual audits and realized compliance with governmental tax guidelines.
- Made real entry in frappe software about accounts allied work.
- Managed day-to-day office administration.
- Handle logistics for all events and workshops at state level.
- Coordinate travel and other arrangements for state-level staff, as required.
- Assisted executive leaders in decision-making procedures by creating daily reports to advise leaders on corrective actions and process improvements.
- Conducted in-depth troubleshooting of program problems and employee concerns and recommended corrective actions to resolve issues.
- Involved interacting with diverse contractors, engaging in negotiations, and collaborating with them in adherence to established contractual terms.
- Held duty of overseeing upkeep of office building premises, managing maintenance tasks, processing building tax payments.
- Issuing vehicle gate pass, ensuring vehicle upkeep and insurance maintenance
- Established annual maintenance contracts with vendors to ensure proper equipment upkeep and managed maintenance processes.
- Monitored and tracked performance of employees, identifying and targeting areas in need of improvement and further training.
- Established strong relationships with banking partners to facilitate access to various financial services and secure favorable lending terms for organization.
Accounts Assistance
Ayana Charitable Trust
Jharsuguda
09.2007 - 03.2013
- Handled day-to-day transactions and crossed-check petty cash book daily.
- Operated cash and bank register, ledger book, asset register, etc.
- Maintained cleaned and organized files by keeping accounts payable records up to date.
- Completed paperwork, recognizing discrepancies, and promptly addressing solutions.
- Visited field sites minimum of 7 days each month for salary distribution, project verification, and audit tasks.
- Managed all accounting responsibilities for Relief, Rehabilitation, and Reconstruction projects, including construction of houses for over 1000 families. Oversaw financial activities totaling 4 crores within two-year period, encompassing various project components and expenditures.
- Conducted routine banking transactions such as cash deposits, withdrawals, and transfers to both vendors and employees.
- Managed tasks including obtaining statements and overseeing preparation of closing and balance statements.
- Entered all invoices accurately into Polaris web-based software for proper record keeping.
- Streamlined invoice processing for improved efficiency and timely payments to vendors.
Education
M.Com -
10.2021 - 10.2023
MBA -
12.2018 - 06.2020
Bachelor of Arts -
07.2011 - 06.2014
Bachelor of Theology - Religious Studies
06.2003 - 04.2006
Higher Secondary School - Arts
05.2000 - 03.2003
Skills
Computer Skills-Web-based Softwareundefined
Timeline
Program Finance Associate - Caritas India
12.2022 - 02.2024
Field Coordinator-Admin & Finance - ChildFund India
10.2022 - 12.2022
Suresh Gyan Vihar University - M.Com,
10.2021 - 10.2023
Jaipur National University - MBA,
12.2018 - 06.2020
Accountant & Administrator - Ayana Charitable Trust
04.2013 - 10.2022
Shiats University - Bachelor of Arts,
07.2011 - 06.2014
Accounts Assistance - Ayana Charitable Trust
09.2007 - 03.2013
BC College - Bachelor of Theology, Religious Studies
06.2003 - 04.2006
Harihara Higher Secondary School - Higher Secondary School, Arts
05.2000 - 03.2003
Accomplishments
- Worked on an ECHO-sponsored project in a conflict zone, supporting IDPs and FDPs with cash and food vouchers, shelter kits, and hygiene kits in Manipur. Developed skills in project management, stakeholder coordination, and international humanitarian standards.
- Led coordination efforts to guarantee full financial compliance across a range of initiatives, encompassing the construction of 200 houses for impoverished families, installation of 400 sanitation facilities in community areas and schools, excavation of 2000 borewells to alleviate water scarcity, and provision of livelihood assistance to 7000 families living below the poverty line.
- Participated in a Women Led Disaster Recovery and Disaster Preparedness project spanning Odisha and Himachal Pradesh. Made crucial decisions and formulated a strategy to ensure the effective transfer of funds to recipients. Successfully delivered livelihood inputs to beneficiaries, catering to both on-farm and off-farm activities. Additionally, provided oversight for the repair of toilets and borewells, contributing to the comprehensive recovery efforts in the affected regions. Provided detailed guidance on managing flood-related crises and empowered these communities with vital skills.
- Having experience of working with Web based software like E-fin, Frappe and Polaris.
Technical Education
- Sterlite Foundation, Ambarnath, Mumbai, DCA, Digital Mode
- Skill Nation, Chart GPT & AI Tools, Power BI, Advance Excel, Digital Mode
Hobbies
- Exercise
- Read Books
- Listen Music & Motivational Sermons
References
- Ms. Jancy Matthew, Head/Program Finance Lead - Caritas India, 2 Years, jancy@caritasindia.org, 9748944488
- Mr. Guru Prasad Hota, State program officer - Vitamin Angels, 14 Years, ghota@vitaminangels.org, 7976092434
- Mr. Nithaniyal Nag, JSS Head Partnerships - International Justice Mission, 14 Years, nnag@ijm.org, 9438508690
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